SmartLaborII. Supplier Training Overview October, 2016

Transcription

1 SmartLaborII Supplier Training Overview October, 2016

2 Agenda Vendor Management Program SmartLaborII Process Overview Supplier Portals SmartLaborII Tool Overview

3 Vendor Management Program Business Purpose Integrate the Contingent Workers within the SmartLaborII tool provided by Fieldglass. Inclusion in HPE s Contingent Workforce Management program, through a simplified process and automated tool Benefits Inclusion in the SAP Fieldglass Training and Assistance Program. Integrated invoicing for 5 countries (US, Canada, Netherlands, Singapore, Puerto Rico), simplified invoicing in non-integrated countries. Quicker Payments, fewer issues, visibility to time tracking and invoicing 3

4 Agency Contractor Supplier AC Labor Desk Engagement Manager SmartLaborII Agency Contractor Process Overview Conduct interview Select candidate Create Job Posting Approve time & expense sheets Schedule interview Create Work Order Select supplier for distribution Review & shortlist candidates Validate onboarding tasks Work Order activated Submit candidates Accept Work Order Complete onboarding tasks Confirm interview AC registers & beings work Enter time & expense sheets Key SLII

5 Supplier Portals SmartLaborII Supplier Portal New SLII Supplier Portal What you can find here: - SLII vs AC Lite Model Countries - Legal Documents: o Non Disclosure Agreement o Assignment Beginner Checklist o Supplier Handbook Supplier Portal Additional Links What you can find here: - Supplier Financial Tools & Help - Supplier Resources - Supplier Compliance Requirements - Invoicing and Guidance Documents 5

6 SmartLaborII Tool Submitting Candidates 1 2 When identifying a Job Posting, select it and press Submit New or Submit Existing You can withdraw the existing Workers or you can submit new Important to know The job requirements are standard, however the HPE managers may add extra requirements; e.g.: languages skills etc. Please review the Job Posting and use Decline if the request cannot be processed. 6

7 SmartLaborII Tool Accepting the Work Order The Work Order equals the Purchase Order Once the Work Order is accepted by the Supplier, the Work Order will have to be activated by HPE The candidate can register to work after HPE has activated the work order It is very important for the supplier to review the Work Order and validate that all bill rates and costs are accurate 7

8 SmartLaborII Tool Completing the Onboarding Tasks Several of the Onboarding Tasks are a legal requirement. All tasks must be completed prior to contractor assignment Work Order Status will remain in pending until all onboarding tasks are completed HPE is responsible to validate completion of Onboarding Tasks 8

9 SmartLaborII Tool Receiving Notifications Every time you access the Tool and you perform changes, submissions, etc., you will be notified via You can also check the Notifications in the Messages tab. 9

10 Additional Information Fieldglass Onboarding and Training 1. Respond to the Fieldglass invitation and execute the Fieldglass End User Agreement Complete the Fieldglass registration steps outlined in the Fieldglass End User Agreement. (See attachment to assist with your registration) You or your company system administrator must attend a Fieldglass hosted supplier training session covering administrator responsibilities or a class for transactional training, covering general user responsibilities. To access the Fieldglass training schedules and sign-up form, click here: Fieldglass Training. If you have any questions or require assistance regarding the Fieldglass End User Agreement, please contact the Fieldglass Help Desk. For HPE specific questions please contact your HPE Procurement representative. 4. Review the HPE SmartLaborII training and reference information found on the HPE SmartLaborII Supplier Training page. 10

11 11

12 Q&A Additional information and questions Q1. What is Supplier s role in this engagement HPE s relationship is with the Supplier and HPE will make payments to the Supplier directly Supplier will manage the relationship with the Contractors, ensure that time is tracked accurately in the SLII tool and will be responsible for payment to their Contractors Q2. Candidate Submission SLII limits a supplier s ability to submit only 2 candidates per job posting. Q3. Onboarding Supplier will be responsible to ensure that all onboarding tasks are completed for each candidate prior to work commencement for HPE (Drug Screening, Background checks, etc. Q4. Time Tracking and Payment CW s will be responsible to track their time in SLII or CAT-W (CAT-W will feed information to SLII) Supploer will be paid based on the hours submitted by their Contingent Workers and documented in SLII Integrated invoicing invoices are automatically generated in SLII and paid to supplier in the 5 Integrated Invoicing countries Non-Integrated Invoicing Invoices for the non-integrated invoice countries are to be submitted by Supplier via normal invoicing process and based on the hours submitted to SLII by the CW s. These invoices will be matched to the information in SLII for payment validation. Purchase Orders for submission of these Invoices will be provided by HPE. 12

13 Thank You! 13