Space Manager. Ataa Aly, P.E., M.B.A. GIS and CAD Systems Manager San Diego County Regional Airport Authority

Transcription

1 Space Manager Ataa Aly, P.E., M.B.A. GIS and CAD Systems Manager San Diego County Regional Airport Authority

2 Collaborative Effort This effort was made possible through the collaboration efforts of several groups. Finance Real Estate Information Technology (IT) Technical Services Buy in from these groups has been key to the success of the effort.

3 The Problem Finance requires a detailed accounting of all spaces and its usage throughout the terminals for budgeting purposes Rough estimates of space square footage summarized in spreadsheets Information manually compiled by Real Estate Need for Leasable and non-leasable space accounting Historical uses not easily tracked Lacked mobile access

4 The Solution Space management can now be conducted through a web map application containing these features: Access to GIS space layers w/ space information Categorized search tools with accurate square footage values Access to historical use Available on desktop and mobile devices

5 Space Manager Key Features Map based web application Singular focus supporting space management needs Space Quick Search Space Statistics

6 Quick Search This tool allows users to quickly locate spaces by plat number or tenant name. Users simple begin entering a number or name and suggestions are immediately provided.

7 Quick Search

8 Space Statistics This tool allows users to categorize spaces based on a set of defined criteria. In addition to location and floor, users can distinguish between: Leasable and non-leasable, The space use (e.g. Airline, Concessions, ) The space type (e.g. Airline Exclusive Use, Airline Vacant, )

9 Space Statistics Results Summaries display the square footages by: Space Category Space Use Space Type The data can further be drilled into by clicking on a result header. Map displays a selection of the spaces and tabular information with interactive capabilities Results can be exported to Excel

10 Space Statistics Historical Use The space Statistics tool shows current conditions as well as historical uses. Space data is archived monthly Summaries can be generate for any fiscal year & month Real Estate managers gain insight on square footage fluctuations and have access to a searchable historical record.

11 Space Statistics In this example we ll first use the Space Statistics tool to investigate Airline spaces and then Concession spaces

12 Additional Tools Buildings Legend Layer List Measure Print

13 Challenges and Solutions Space Mapping Challenge Transferring staff knowledge on space uses/occupants Solution Multiple in person meetings were held to obtain first hand knowledge of space characteristics and occupants Utilized hard copy review and markups by BFM staff to ascertain space uses. Site visits required to determine use and occupants

14 Challenges and Solutions Space Mapping Challenge Continuous changes of Floor Plans due to ongoing construction throughout the airport Solution Technical services identified and prioritized updates to interior space data to keep web map current Periodic field verification visits were conducted to reflect recent changes

15 Challenges and Solutions E1 System and Data Integration Challenge Linking GIS to multiple tables in E1 with complex relationships Solution Working with IT, multiple views developed and automated processes implemented to manage data integration

16 Challenges and Solutions E1 System and Data Integration Challenge Problematic direct connection between GIS and E1 system. Intermittent account lockout. Solutions Working with IT, created automated processes to download and link E1 data to GIS

17 E1 System and Data Integration Challenges and Solutions Challenge Solution Shared Use spaces are made up of multiple tenants, linking single GIS locations to multiple tenants Developed processes to extract current square footage from billing module for these spaces.

18 Challenges and Solutions E1 System and Data Integration Challenges Synchronization between mapped spaces in the GIS and leases in E1 Solution Workflow process guidance developed for Real Estate staff and Technical Services staff to synchronize development of information in GIS and E1 systems

19 Key Accomplishments Reduces efforts for development of space categories Accurate values of square footage for each category Singular location for space information Integration with E1 data provides current and historical information Mobil access to information while in the field

20 Thank You Q&A