ITS Department FY

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2 ITS Department FY Major Accomplishments 2016 Planned Major Projects Capital Improvement Project Budget Impact/Explanation Questions & Answers

3 FY Accomplishments: Network (Local Area & Wide Area) - Deployed VoIP system to most City facilities where fiber network existed - Adding WiFi to 5 Parks locations (not on City s network) GIS (Geographic Information System) - Migrated GIS database to Enterprise SQL Server (SDE) database - Consolidated Disparate GIS data to GIS Server environment - Intergovernmental coordination with Broward County GIS Data Center - Deployed physical host for staging replacement of existing aging host - Deployed 5 virtual servers for ERP in existing environment - net zero cost - Upgraded software on physical host using in-house staff and avoiding ~$6,700 in Professional Service cost. - Increased virtualization ratio to 70% by leveraging existing servers to provision 5 servers - Avoided cost for physical servers while conserving energy and supporting the City going green goals and initiatives. (VoIP) Voice over Internet Protocol; (WiFi) Wireless network; (SDE) Spatial Database Engine; (GIS) Geographic Information System; (ERP) Enterprise Resource Planning; (VM) Virtual Machine; (Physical Server) real hardware

4 FY Accomplishments cont: ERP (Enterprise Resource Planning) - Project kicked-off January Completed initial migration of Finance, HR/PY data conversion - Targeted to complete configuration of the system August End user train the trainer will begin shortly after system configuration - Initiated Phase II - Community of ERP Migration to review and verify Land Management data Lobbyist Registration web application - Automate lobbyist registration - Allows City Officials to report a meeting with a lobbyist from their mobile device - Provides the public with automated meeting logs

5 FY Major Projects: Go-Live with Finance HR/PY ERP Initiate Community ERP migration with data conversion Launch City s first Mobile App on itune and Google Play (Apple and Android Market) Responsive Redesigned Website Include Office 365 in Enterprise Agreement for Microsoft products and services Laserfiche web portal for on-line viewing Deploy VoIP telephone system to CIP sites after fiber network has been extended GIS Website for Maps & Apps Increase virtualization ratio to 75% Increase VPN connectivity due to increasing mobile work force Pay by phone or check capabilities for Utility bills Creating mobile workforce

6 CIP - Installation and Maintenance of fiber optic cables City-Owned Fiber Optics - Cemetery -Aquatics - Oveta McKeithen Recreational Complex Allow the City to extend its network to remote locations that are on a point to point, or wireless network. Allow for continuation of projects by having fast and reliable network services Vehicle Replacement (1 vehicle) - Two vehicles in need of replacing - Old Fire Rescue vehicles that were highly modified and optimized for equipment leaving areas of the vehicle unable to seal tightly - Wind Shield and/or roof in both vehicles leaks

7 2014 Adopted budget vs 2015 Proposed budget $1,609,564 $1,246,470 $363, Approved Proposed Approved Proposed

8 Budget Explanation for major increases: Account Description Difference/why? Personal Services $426,680 $483,901 $57,221 1 FTE position Insurance Services $120,083 $216,663 $96,580 Administration Professional Service $258,900 $354,900 $96,000 New software license Contractual Service $200,200 $215,000 $14,800 New Project services Minor Equip, Tools $29,400 $43,000 $13,600 Fiber switch & equip Capital Outlay $6,000 $84,900 $78,900 CIP & replace vehicle

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