NARA s. Electronic Records Archives Program

Transcription

1 NARA s Archives Program Presentation to the National Digital Strategy Advisory Board Library of Congress June 28, 2004 Kenneth Thibodeau, Ph.D. Director Archives Program National Archives and Records Administration

2 NARA Mission NARA ensures, for the citizen and the public servant, for the President and for the Congress and the Courts, ready access to to essential evidence. essential evidence: material generated by or or received by the Federal, that documents the rights of of citizens, the actions of of Federal officials, and the national experience.

3 NARA s Challenge Preserve any type of record, Created using any type of application, On any computing platform From any entity in the Federal and any donor Provide discovery and delivery to anyone with an interest and legal right of access Now and for the life of the Republic, and Provide policies, strategies, guidance, and tools for federal agencies to manage electronic records in support of their lines of business

4 NARA s Response to the Challenge: The Archives Vision The Archives will authentically preserve and provide access to to any kind of of electronic record, free from dependency on any specific hardware or or software, enabling NARA to to carry out its mission into the future.

5 The ERA Program Acquisition of the ERA system to Support NARA s end-to-end process for lifecycle management of all federal records Preserve, and provide access to valuable electronic records Organizational change management Ensure NARA successfully implements the system to achieve its strategic goals Research and Exploratory Development Address new challenges posed by continuing change in Information Technology and its use in government Capitalize on progress in technology

6 NARA s Strategy Attack the critical preservation problem Define the requirements in terms of the lifecycle management of records Find solutions in commercially viable, mainstream technologies being developed to support e-commerce, e-government and the next generation national information infrastructure Align with overall direction of IT in the U.S.

7 Some Specific Aspects of Preserving Records

8 Records are preserved as members of ordered sets e.g. Patent Application Files

9 Sets of records can span long time periods

10 Examples of NARA preserves Bureau of Economic Analysis, Dept. of Commerce Regional Economic Information System Time Series, Watergate Special Prosecution Force, Department of Justice Abstracts of Testimony, Interviews, Diaries, Military Assistance Command Vietnam, DoD Psychological Operations Information System, U.S. Army and Joint Services Environmental Support Group Army Nuclear Testing ( ) Personnel Review NARA Electronic Army Serial Number Merged File, ca Agency For Health Care Policy And Research, National Medical Care Expenditure Survey, 1977, 1987 Executive Office of the President Automated Records Management System ( ),

11 Exploiting the Enterprise Bandwidth Expansion Global Information Grid Unit of Employment (Operational Level) Joint, Interagency, & Multi-National Interoperability Unit of Employment Unit (Strategic of Employment Level) (Strategic Level) Home Station Operations Center & Industrial Base En-Route Mission Planning Joint Data Net UA (X) Comanche UE (XXX/XXXX) UA (X) Future Combat System Network w/ JTRS Predator Global Hawk UE (XX) WIN-Tactical Network w/ JTRS Space to Mud Unit(s) of Action (Tactical Level) Unit of Employment (Tactical Level) Factory to Foxhole 11

12 Exploiting the Enterprise Bandwidth Expansion Global Information Grid Unit of Employment (Operational Level) Joint, Interagency, & Multi-National Interoperability Unit of Employment Unit (Strategic of Employment Level) (Strategic Level) Home Station Operations Center & Industrial Base En-Route Mission Planning Joint Joint Data Net Common Relevant Operational Picture Comanche UE (XXX/XXXX) Global Hawk UE (XX) Predator r UA (X) UA (X) WIN-Tactical Network Future Combat System Network w/ JTRS w/ JTRS Space to Mud Unit(s) of Action (Tactical Level) Unit of Employment (Tactical Level) Factory to Foxhole 12

13 E-transactions Citizen System files Agency System Records Business System Assets System Assets

14 E-transactions: basic assumptions Different systems interact in conducting e- transactions. Anything which must be true about an information asset in one system must be true about that asset in another system involved in the e-transaction. The only thing one system needs to know about another system is that it can use the same intermediary.

15 Archives Business System Business System Citizen System Records Records Records ERA System Records Business System Business System Business System Records Records Records System System System Records time

16 Archives: basic assumptions The ERA system must be able to interact with different systems. Any record in the ERA system must be an authentic copy of that record. Any record delivered from ERA to another system must be an authentic copy. At any time, the only thing the ERA system needs to know about another is that it can use the same intermediary. Over time, the ERA system cannot know what mediators other systems will use.

17 ERA Virtual Workspaces Disposition Agreement R ee cc oo rr dd ss LL ii ff ee cc yy cc ll ee R M aa nn aa gg ee m m ee nn tt M Request to Transfer Records FOIA Request Request for Assistance Workflow Management Repository Read Digital Media Reference Workbench Find Records Data about Collections Present Records Original Format President President Describe Records Identify Sensitive Content Federal Federal Donors Donors Transform to Archival Format Persistent Format Other Other Produce Special Versions Verify Transfers Business Business Congress Congress Accept Online Transfer Public Public Accesioning Workbench

18 ERA Virtual Workspaces Increment 1 R ee cc oo rr dd ss LL ii ff ee cc yy cc ll ee R M aa nn aa gg ee m m ee nn tt M Workflow Management Template Repository Repository Read Digital Media Description of Holdings Reference Workbench Find Records Data about Collections Present Records Original Format President President Describe Records Identify Sensitive Content Federal Federal Donors Donors Transform to Archival Format Persistent Format Other Other Produce Special Versions Verify Transfers Business Business Congress Congress Accept Online Transfer Public Public Accesioning Workbench Records Lifecycle Data

19 ERA Virtual Workspaces Disposition Agreement R ee cc oo rr dd ss LL ii ff ee cc yy cc ll ee R M aa nn aa gg ee m m ee nn tt M Request to Transfer Records Increment 2 FOIA Request Request for Assistance Workflow Management Template Repository Repository Read Digital Media Description of Holdings Reference Workbench Find Records Data about Collections Present Records Original Format President President Persistent Format Transform to Archival Format Classified Identify Sensitive Content Redact Sensitive Records Federal Federal Donors Donors Describe Records Other Other Produce Special Versions Verify Transfers Business Business Congress Congress Accept Online Transfer Public Public Accesioning Workbench Records Lifecycle Data

20 ERA Virtual Workspaces Disposition Agreement R ee cc oo rr dd ss LL ii ff ee cc yy cc ll ee R M aa nn aa gg ee m m ee nn tt M Request to Transfer Records Increment 3 FOIA Request Request for Assistance Workflow Management Template Repository Repository Read Digital Media Description of Holdings Reference Workbench Find Records Data about Collections Present Records Original Format President President Persistent Format Transform to Archival Format Classified Identify Sensitive Content Redact Sensitive Records Federal Federal Donors Donors Describe Records Other Other Produce Special Versions Verify Transfers Business Business Congress Congress Accept Online Transfer Public Public Accesioning Workbench Records Lifecycle Data

21 ERA Virtual Workspaces Disposition Agreement R ee cc oo rr dd ss LL ii ff ee cc yy cc ll ee R M aa nn aa gg ee m m ee nn tt M Request to Transfer Records Increment 4 FOIA Request Request for Assistance Workflow Management Template Repository Repository Read Digital Media Description of Holdings Reference Workbench Find Records Data about Collections Present Records Original Format President President Persistent Format Transform to Archival Format Classified Identify Sensitive Content Redact Sensitive Records Federal Federal Donors Donors Describe Records Other Other Produce Special Versions Verify Transfers Business Business Congress Congress Accept Online Transfer Public Public Accesioning Workbench Records Lifecycle Data

22 Disposition Agreement ERA Virtual Workspaces Request to Transfer Records R e c o r d s L i f e c y c l e M a n a g e m e n t Workflow Management FOIA Request Request for Assistance Increment 5 Template Repository Records Lifecycle Data Description of Holdings Congress President Donors Accesioning Workbench Read Digital Media Accept Online Transfer Verify Transfers Describe Records Transform to Archival Format R e p o s i t o r y Data about Collections Original Format Persistent Format Classified Reference Workbench Find Records Present Records Produce Special Versions Identify Sensitive Content X Redact Sensitive Records Public Business Other Federal

23 ERA System Acquisition Lifecycle We are here A B B1 C1 C2 C3 C4 C5 Needs Definition Concept Exploration Concept Development & Initial Production Operations & Support Milestones A Mission Need, Vision Statement, Analysis of Possibilities B Contract Award B1 Design Selection C1 C5 Increments 1 to 5

24 ERA Partnerships National Science Foundation Global Grid Forum National Computational Science Alliance NIST San Diego Supercomputer Center Army Research Laboratory National Agricultural Library National Partnership for Advanced Computational Infrastructure

25 Virtual Archives Prototype

26 For additional information: index.html