SIMPLIFIED PAYMENT. ENHANCED CONTROL.

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1 SIMPLIFIED PAYMENT. ENHANCED CONTROL. Customized Public Sector Payment Solutions

2 MASTERCARD WORKS HARDER FOR YOUR ORGANIZATION. A payment solution developed exclusively for public sector organizations. Whether looking for a better way to manage purchasing expenses, streamline travel expense handling, or gain better control of fuel costs, your organization can rely on MasterCard Public Sector Payment Solutions for state and local organizations. By listening to organizations like yours and then applying our extensive payment experience and resources we were able to develop these highly flexible programs to meet all your essential payment needs. With MasterCard, you have the choice of three unique platforms: Purchasing, Fleet, and Travel. Or you can select our exclusive all-in-one MasterCard Public Sector Multi Card Card, which offers optimum flexibility, unified data capture, comprehensive reporting, and enhanced control. Give your organization the control and efficiency it needs. With these best-in-class payment programs, MasterCard helps your organization gain unprecedented control over expenditures. You can preset your employees spending limits. Reduce approval times. Even eliminate the need for cash advances and disbursements. Implementing this program can also lead to consolidated expenses, dramatically reduced back-end paperwork, and lower processing costs. Choose one of these powerful platforms, or migrate to our Public Sector Multi Card solution. No matter which platform is implemented, you ll have the unequalled ability to track card usage. And, with MasterCard Smart Data OnLine, our web-based reporting application, you can access your purchasing, travel, and fleet transaction data right from your desktop. Ultimately, you ll improve processes, leading to more savings, increased efficiency, and enhanced productivity. 2 Even if you start with just one payment platform, this one card solution can grow with you, adding functionality as the requirements of your organization grow.

3 MASTERCARD PUBLIC SECTOR MULTI CARD One card program. One account. A world of possibilities. An innovative tool for reengineering internal processes, the MasterCard Public Sector Multi Card program is the only fully integrated solution that allows consolidation of all expenses on one account Purchasing, Travel, and Fleet, or any combination. This emerging best practice is growing in use and acceptance among numerous public sector organizations because it provides flexibility while helping streamline and better manage the payment process from end to end, with no loss of data or control. Better flexibility. Superior performance. With complete control over expenditures, your organization will be fully prepared to build greater efficiency into the process of buying goods and services. You can easily set pre-established limits by merchant category, purchase amount, number of transactions, types of supplier, and other criteria. Here s what it can mean for your employees: Cardholders. Having only one card to carry provides greater payment convenience. Payment program managers. Consolidating payment into one card program and creating a single relationship with an issuing bank simplifies payment practices, assures compliance, and streamlines program administration. Procurement relationship managers. With highly accurate, more robust data generated from a single program, managers will be able to develop complete spending pictures and improve their ability to negotiate better vendor pricing. Tailored to your organization s, individual needs. At MasterCard, we are dedicated to creating the ideal payment system for your organization. The ultimate reflection of this, the MasterCard Public Sector Multi Card, offers flexibility and control on both the front and back ends of the program. With this, you have complete authority over how each card is used one employee card may be approved only for Fleet, while another is authorized to make any type of expenditure. And for added convenience, your organization can choose between central or individual billing. P U R C H A S I N G ADMINISTRATIVE ASSISTANT MAINTENANCE SUPERVISOR TRAVELER TRUCK DRIVER F L E E T MIDDLE MANAGER MIDDLE MANAGER SENIOR MANAGER The MasterCard Public Sector Multi Card is ideal for all types of employee needs. T R A V E L 3

4 MORE THAN A WAY TO PURCHASE, MASTERCARD CAN HELP BUILD EFFICIENCY THROUGHOUT YOUR ORGANIZATION. A clearer assessment of spending for superior decision making. As you know, control is essential to purchasing management. MasterCard answers this important need with the MasterCard Public Sector Purchasing Card program. It gives public sector operations maximum control to set spending guidelines for individuals, departments, or divisions. And you can restrict purchases by dollars per transaction, transactions per day or month, or by supplier. With the superior reporting features, your organization will benefit from improved expense monitoring and better decisions. No matter what details you need, this end-to-end procurement solution delivers real-time reporting in a format that is meaningful, relevant, and easy to use. Compared with paper-driven processes, the MasterCard Public Sector Purchasing Card program streamlines every step. It provides a process unique to your organization, set up to meet its very specific needs. One account number. One monthly payment. One statement. NO ONE ELSE MAKES TRACKING EXPENSES EASIER. 4 Knowing where and how dollars are spent is critical. MasterCard is committed to providing the most precise socioeconomic information possible through our Enhanced Merchant Data Reporting System. Unique to the industry, this superior level of reporting delivers complete and detailed information all the way down to the individual transaction level. And because we have the largest Level III base in the payment industry, more transactions will show invoice-quality detail. This robust data is provided by more than 3 million merchants and is securely stored in MasterCard s exclusive Central Data Repository. This information is available 24 hours a day through our secure Internet server. And you can use it all without needing any additional software or hardware installation.

5 A pioneer in worldwide payment systems, MasterCard works with leading companies including Commerce One, Clarus, Oracle, SAP, and SPS International Limited to deliver web-based procurement solutions specifically for the public sector. Buyers can easily compare, negotiate, and purchase products and services with speed and accuracy. These result in more control, better data, and faster implementation. A solution that works as hard as you do. MasterCard knows that no two organizations have the exact same purchasing needs. Based on input from public sector organizations like yours, we created flexible solutions that can be customized to meet your specific requirements. Here s how: Enhanced authorization controls let you restrict how, when, and where cards are used. With timely electronic reporting you can monitor and control purchasing expenditures right from your desktop. Track and allocate purchases with enhanced data such as sales tax, accounting code, minority vendor status, and tax ID number available from more than 3.8 million supplier and merchant locations. Link individual transactions into your organization s ERP system and assign charges to the appropriate cost centers for payment using MasterCard SmartLink. Delivering essential details right to your desktop. Information on your organization s spending will always be as close as your computer. MasterCard Smart Data OnLine is a web-based reporting application that helps any operation simplify reconciliation and paperwork. Valuable spending information is provided to you in real time. And because all data comes directly from transactional sources, MasterCard Smart Data OnLine allows quicker tracking so that you ll always have the latest data available, whether it is needed daily, weekly, or monthly. In addition, enhanced financial data will help you analyze patterns and make more informed decisions. There s no software investment, either. With just an Internet browser, your organization can have access and better management of expenses. MasterCard i-purchasing paperless, efficient intraorganizational purchasing. We are working to help meet a critical challenge facing organizations today. Our exclusive MasterCard i-purchasing program solves the complexities of managing intraorganizational or departmental transactions. It enables intraorganizational purchasing with the same card and account number for commercial purchases. Streamlined internal processes and less paperwork are just two benefits that can be realized. Today, this practice has been widely adopted by numerous agencies looking to further drive organization-wide efficiency. Access Smart Data OnLine to view transactions and drill down to enhanced transactional detail. 5

6 SUPERIOR ACCEPTANCE AND CONTROL MAKE THIS THE MOST COMPREHENSIVE FLEET PROGRAM AVAILABLE. Driving more responsive payment practices. Cars, trucks, and other vehicles require more than fuel. This is why the MasterCard Public Sector Fleet Card program makes a superior choice as the only multi-use program that can help organizations effectively monitor and control both fuel and routine maintenance spending. With this end-to-end solution, you can more effectively manage all the costs that affect your fleet operation. Your drivers will gain on-the-road advantages, too. Unlike competitive cards that are accepted only at certain locations, the MasterCard Public Sector Fleet Card is welcome at virtually every gas and service station across the United States, even at most major auto parts suppliers. They ll spend less time searching for fuel and other services and more time focused on their next destination. Keeping the fleet moving and under control. Based on your operation s needs, you can have a program that s developed around individuals or vehicles. It can also serve agencies limited travel expense requirements as well as those needing a wider range of privileges. Drivers will be able to use it for parts, supplies, maintenance, repairs, and other travel-related needs such as lodging. And you will always have the ability to set spending guidelines and implement restrictions by dollar amount individually or over a given time period as well as by location, type of business, and other criteria. 6

7 Online information about stations that support the MasterCard Public Sector Fleet Card program is available at Gain unmatched access to critical fleet data. In this age of plentiful information, turning it into beneficial actions is key. MasterCard SmartFleet OnLine is a web-based application that allows access to all of your agency s fleet information. Custom query and report creation is available for both vehicle and employee activity, including details such as tank capacities and GL codes. With this custom data, your organization can not only track usage, but, more important, discover fuel misappropriation and fraud. MORE LOCATIONS CAN HELP DRIVE IMPROVED PRODUCTIVITY. The more you can keep your drivers on the job, the more productive they will be. MasterCard helps you toward this goal with continually expanding acceptance. MasterCard s focus on the future also recognizes the growing importance of alternative fuels such as natural gas and methanol. Knowing that use of these fuels is destined to increase in coming years, we have developed the widest alternative fuel acceptance 70% of locations and growing. Addressing driver s needs while focusing on the interests of your organization. Managers value the MasterCard Public Sector Fleet Card program because it meets the needs of their entire team while giving them control that covers every single driver. We do this by customizing authorization to accommodate varying demands. Cards can be assigned to individual drivers or to vehicles. Spending can be preset by transaction and purchase amount maximum. Managers can require that vehicle ID or driver ID numbers be provided at the time of purchase for authorization. Fleet managers have controls which meet the needs of fuel-only or fuel-and-maintenance-only programs. Organizations also have the option to allow employees to make food, lodging, or other purchases. Here are some locations where MasterCard is always welcome: Amerada Hess Amoco BP Oil Casey s Cenex Chevron Circle K Citgo Clark Coastal Conoco Crown Diamond Shamrock/Total ExxonMobil Fina Getty Gulf/Cumberland Farms Holiday KwikTrip Mapco Marathon Murphy Oil Phillips 66 QuikTrip RaceTrac Sheetz Shell Sinclair Sonoco SuperAmerica Speedway Texaco Union 76 United Refining 7

8 UNSURPASSED WORLDWIDE ACCEPTANCE MAKES THIS A WELCOME ANSWER TO ALMOST EVERY TRAVEL NEED. A valuable companion, no matter where the work takes you. Mobility is vital to any successful organization. With the MasterCard Public Sector Travel Card program, travelers can be confident that they ll always be able to get the lodging, meals, and other travel services they need whether work takes them across town or around the world. And with both front- and back-end control, public sector organizations can be assured that cards are used for approved purposes. These benefits can extend to your entire organization whether you have one location or offices throughout the country. This full-featured program delivers acceptance at more than 22 million locations worldwide, a figure that greatly exceeds other well-known travel cards. You can be confident that your MasterCard card will be accepted when and where it s presented. And because the card provides access to cash at more than one million MasterCard, Cirrus, and Maestro ATM locations, your traveling employees can always get the funds they need to get their business done. 8

9 By providing wireless access, MasterCard leads the way in facilitating mobile expense reporting. Our remote/mobile data entry gives your organization the tools it needs to more fully automate expense reporting and processing. Cash management benefits, at home and on the road. Along with wider acceptance and expanded features, you will benefit from the ultimate in convenience and control. Travel programs can be customized with predetermined spending limits. Considerations such as billing cycle, billing structure, and payment terms can be taken into account when creating a solution for your operation. Moreover, this program can help you reduce administrative tasks and paperwork. By deploying a solution with wide acceptance and ATM access, the need for cash advances is virtually eliminated. And organizational cash flow can be improved significantly. Our travel program can also get you further on the web, too. Not only does it make for secure payment, it can mean better vendor pricing since it delivers immediate payment for goods or services. MASTERCARD PROTECTION ALWAYS TRAVELS WITH YOU. Your purchasing, fleet, or travel program comes with a variety of benefits designed to assist employees as well as protect them in the event of unforeseen challenges and emergencies. MasterRental Insurance Coverage Full value primary collision/loss damage coverage and secondary personal effects coverage for up to 31 days. Master RoadAssist Roadside Service 24-hour roadside assistance available through MasterCard and the American Automobile Association. Purchasing Card Fleet Card Travel Card Multi Card Powerful information, greater control. Financial and administrative managers can take advantage of comprehensive transaction data to simplify their reconciliation processes. Enhanced reporting provides them with a better ability to control expenses, enforce travel policies, negotiate with travel vendors, and streamline reporting. You will benefit from the rich, interoperable data that works seamlessly with your organization s expense, administration, or financial management system providing an essential source of decision-making information. Further, our superior reporting can help your organization identify new cost-saving opportunities. With MasterCard, all your data can be used with expense or e-expense reporting and can easily be accessed online. Travel ServicesMedical Protection Medical expense coverage up to a maximum benefit of $2,500 per person per trip for costs relating to emergency care for accidental injury or illness. MasterTrip Travel Assistance Emergency cash and assistance in locating lost or stolen travel documents or luggage, plus pre-trip information on exchange rates, immunizations, and visas or passports. MasterLegal Referral Service English-speaking legal referrals or consultations with the appropriate embassies or consulates. Purchase Assurance Covers items stolen or damaged within 90 days of the original purchase. Extended Warranty Duplicates the manufacturer or store brand warranty up to five years. 9

10 FAR-REACHING PAYMENT PROGRAMS FROM A COMPANY T H A T ' S A L W A Y S L O O K I N G A H E A D. MasterCard the solution for every spending situation. We understand the challenges of managing a government agency or other public sector organization. That s why we ve created payment solutions that provide comprehensive services while giving you unsurpassed management over your agency s spending. Whether it is to improve commercial purchasing, create a better fleet solution, or give employees greater travel versatility, look to us. INNOVATIONS AT WORK. Our commitment to meeting your future needs doesn t end with our public sector payment solutions. We lead the payment industry with innovations such as chip technology, a development that will continue to expand opportunities for consumers and organizations around the world. With capacity to hold hundreds of times more information than a magnetic stripe, it is actually possible to load software applications onto a chip. This means future MasterCard cards may provide capabilities including building access and numerous other functions. Further, you re assured the highest level of security, making unauthorized usage or card modification virtually impossible. Chip technology is just one of the ways we maintain the advantage in creating better payment solutions for tomorrow. You can also be sure that we ll continue to use our innovations to your organization s advantage. That includes adding to the functionality and utility of our payment platforms. What s more, MasterCard knows how to help your organization realize maximum benefits from your public sector payment solution right now. That s true whether you select our Purchasing, Fleet, or Travel card program, or decide on the versatility of our Public Sector Multi Card. You tell us what you are imagining. By discussing the unique requirements of your organization, we can create a program that s best suited to the challenges and opportunities that lie ahead. Find out how MasterCard can help customize a solution that is perfectly aligned with your organization s policies, MIS requirements, and business practices. Why MasterCard? Managing an effective public sector operation is your responsibility. Helping you do it more efficiently is ours. MasterCard is ready to help deploy our payment solutions in a way that eliminates unnecessary paperwork, provides better reporting and control, and reduces administration and processing costs. 10

11 Learn how your organization can improve the productivity and effectiveness of its practices and gain greater control over expenses. Contact MasterCard Public Sector Payment Solutions today at

12 MasterCard International Incorporated 2002 PSPS-BRO-2/02