Manual OPplus UK Payment

Transcription

1 Manual OPplus Prepared for Customer and Partners Project OPplus Prepared by

2 Contents General Information... 3 Manual Structure... 3 Description of Icons... 3 OPplus Navigation Area... 4 OPplus License Information module... 5 Setup Configuration... 6 OPplus module... 9 Required Orderer Bank Master Data Bank Accounts (Orderer Bank) Required Customer/Vendor Master Data Customer/Vendor Bank Account Card Setup General tab Payment Types Payment Proposal Card of 13

3 General Information Manual Structure This manual describes the following modules of the certified vertical solution OPplus: OPplus In the application menu, the functionalities of these modules are available via the Payments menu group. The manual describes the relevant fields and functions as well as procedures exemplifying the use of OPplus. For help about a specific field, click the field and press F1. Please note that OPplus modules may be purchased individually. Therefore, descriptions, menu items and illustrations of cross-module functionalities are not necessarily available to all users. The following modules of the certified vertical solution OPplus are described in separate manuals: OPplus Payments, OPplus G/L Open Entries, OPplus Ext. Lists and Reports, OPplus Analysis (Trial Balance & VAT). Description of Icons Information Indicates sections which include important information to be considered by the user. Reminder Reminds the user of already mentioned information or processes which enable the user to achieve optimized results. Tip Indicates sections which assist the user to apply the functionality correctly. Warning Signifies information of high importance to be considered in order to avoid any errors. 3 of 13

4 OPplus Navigation Area After the OPplus.fob files have been imported, the OPplus functionality is shown as a new menu within the Microsoft Dynamics NAV navigation pane placed below the Financial Management menu by default: The OPplus menu shows the following menu groups if all OPplus modules are used. The History menu item is always included in the OPplus menu, regardless of which OPplus modules are used: 4 of 13

5 OPplus License Information module This chapter describes the benefit of the OPplus License Information module which you will find in the navigation area of the General group. This module is always integrated and a prerequisite for using OPplus regardless of which modules of OPplus you plan to use. On the OPplus License Information page, you can see which modules are activated in the customer license. You may implement OPplus in a database without activating all modules in every company. 5 of 13

6 In order to activate a module it is necessary that a) the respective module is licensed and b) that the setup of the module has been started. If you have licensed the Associations module, the Setup done field will automatically contain a check mark. The system will not have a check mark for this field if any associations/linkages have been set up. Via this page you can now set up the user roles for all licensed modules. Setup Configuration By using the Export/Import Setups function via the OPplus License Information, you can transfer OPplus setup tables from one database into another or from company A to company B. The report is divided into two parts, providing three fields in the upper Options section. 6 of 13

7 Field Direction Filename Company Description In this field, you can select whether to import or to export files. This field contains the name of the file you want to import and/or create. In this field, you can select one of the following 3 options: All o o Current o o Export Select this option to export the data of all companies of the database into the text file. Import If you select this option, the data included in the text file will be imported into the companies of the database. If you have exported several companies into the file, the system will import the data of the first company contained in the file. Export Select this option to export the data of the current company into the text file. Import Select this option to import the data of the text file into the selected company. Company-related o Export This option is not available for export. o Import Select this option if you have previously exported all company data, and some companies are still missing in the database. The system will check if the corresponding company is included in the current database. If yes, the data of this company will be imported. If not, the company will be skipped. 7 of 13

8 In the lower part of the report, you will find a list of export/import data of respective modules: When you open the report, the system checks which of the modules are included in the license. According to the license, the respective option fields are automatically enabled with a check mark. However, the user can change these settings manually. When you select the Import option, the system will automatically import all modules included in the license. When you select the Export option, the system will automatically export all modules which are included in the license and (at least) have one record in the corresponding table. Please note/make sure: that the current customer license is activated in the server, No number series are created/edited during the import. 8 of 13

9 OPplus module The module of the certified vertical solution OPplus is used for the national payment format BACS to perform domestic credit transfers and direct debits in UK. To ensure that the system creates the correct payment files when using the module, you need to preset a number of fields in the master data. In the following sections, you will find a description of the fields and functions which are exclusively used for the module. For the remaining basic functions, please refer to the OPplus Payments manual. 9 of 13

10 Required Orderer Bank Master Data Bank Accounts (Orderer Bank) The orderer bank account should be at a financial institution in the UK and have the corresponding country code GB'. Similarly, a valid combination of bank code and account number and/or BIC/SWIFT code and IBAN should be specified. In the module, you will find the PMT UK tab containing the following specific fields: Field Name BACS ONI / SUN UK Region Description Short description In this field, you need to enter the 6-digit SUN (service user number) provided by your bank. The following three options are available: England & Wales Scotland Northern Ireland The execution date transferred in the BACS files (which normally is equal to the posting date) must not be on a bank holiday. This is checked by the system when creating the file and adjusted to the next banking day, if required. This field is reserved for future enhancements regarding holiday calculation and is not yet in use. Currently, bank holidays are considered according to the holiday calendar of England and Wales. 10 of 13

11 Required Customer/Vendor Master Data Customer/Vendor Bank Account Card On the Customer/Vendor Bank Account Card, you need specify the valid combination of bank code and account number and/or BIC/SWIFT code and IBAN. Further specifications are not required. Setup Before you can use module, you need to create the setup data by selecting Payments Setup Setup Create Setup Data. General tab Field Name BACS Limit BACS18 without Header Description Short description The limit is preset to 100, GBP and is reserved for future enhancements, currently not in use. It may be necessary to create the BACS file without header sets. Place a check mark in this field only after having consulted your bank. When creating the setup data, the system creates two number series (OPP_BACS_M and OPP_BACS_F). These two number series are required to generate consecutive numbers that are required in the BACS files. Please do not change these number series. Both number series are written into the No. Series Messages ID and/or No. Series File No. fields of the Payment Setup UK module. However, these values are not shown on the page. Payment Types After the setup data has been created, the following additional payment types are available to perform transfers: 11 of 13

12 BACS Domestic transfer in GBP (Hex4w UK BACS in HSBCnet) BACS_18 Domestic transfer in GBP according to BACS-18 standard BACS_EUR Domestic transfer in EUR (Hex4w UK BACS in HSBCnet) BACS_XB6 Domestic transfer in GBP (Giro Credit Batch) The following payment type is available for direct debits: BACS_18DD Direct debit (Domestic, GBP) according to BACS-18 standard 12 of 13

13 Payment Proposal Card There is no specific data which needs to be filled or specified on the Payment Proposal Card. 13 of 13