Smart PDS in Telangana. Consumer Affairs, Food & Civil supplies Department, Government of Telangana

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Gwendoline Benson
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1 Smart PDS in Telangana Consumer Affairs, Food & Civil supplies Department, Government of Telangana

2 Over View No. of Districts.. 10 No. of Revenue Divisions.. 42 No. of Mandals MLS points No. of Fair price shops.. 17,194

3 New State of Telangana Lakhs ration Cards Lakhs house holds (2011 Census) Multiple categories of ration cards Temporary food coupons Analysis of the situation- bogus cards, duplicates, dead/migrated etc.

4 Initiatives Adhar seeding organic seeding, facilitating enrolment, generation of UID on priority basis etc. Surrendering of bogus cards From 35% to 90% Unseeded data- thorough verification Outcome: lakhs bogus cards, dead/migrated, duplication etc Lakhs units weeded out. ( in 3 months) 22,830 MTs of Rice saving in December 2014

5 Food security cards National Food Security Act 2013 Revision of criteria Fresh applications Total applications received Total applications approved Total number of units approved Implementation of food security act: January 2015 Unique features: 6 Kgs per individual, No ceiling on size of the family

6 End to end computerization Component I epds- Digitization of Ration cards and Aadhaar seeding Supply Chain Management Grievance Redressal Mechanism Component II FP Shop automation

7 Ration Card Management 1 Grievance Redressal 5 e-pds Key Functional Areas 2 Allocation 4 3 Electronic Point of Sale (epos) Movement of Essential Commodities 7

8 e- PDS Challenges Ration cards- multiple drives multiplying the no of cards Lack of master data base Mutation- manual system- static data Allocation- manual allocation, discretionary at cutting edge level Inadequate monitoring- manual report system Archaic process- lot of confusion, inconvinience Sharing data with other departments

9 Process epds is an online software application catering to the Ration cards management, allocation and seeding of aadhar data. The processes involved in the distribution of Essential Commodities (ECs) to the BPL families are automated so as to bring efficiency, accountability and transparency to the PDS of Civil Supplies Department. Adhar seeding module Ration card management module Allocation module

10 Adhar seeding module EID/UID seeding- organic seeding Every unit in all applications seeded with adhar Both ration cards and LPG- 91% and 75% respectively About 2055 KLs of K oil saving / month from June 2014 Now bank account number seeding- more than 7 lakh Is being used for online authentication of card holders wherever e-pos devices are installed

11 Ration card management module Adhar seeding made card management easier Weeding out of duplicate cards Integration with Mee Seva (CSC) mutation, any modifications, transfer, addition/deletion etc Use of digital key by tahsildars for all transactions Provision for Log- recording of all transactions Transparency- search provision and various reports in public domain Dynamic data- generation of DKR every month

12 Allocation module CBs from every FPS Generation of DKR at state level Allocation of ECs in cascading manner From Commissioner civil supplies- up to FPS level System generated allocation proceedings Provision for generation of ROs and recording of payments by FPS dealers also linked with Mee Seva for direct remittance for issue of Ros No scope for discretion at any level

13 Supply Chain Management Challenges Delay in receipt of information-stage I and II- truck wise lifting, transportation of Essential Commodities i.e., Truck number, weighment, time of despatch, time of receipt. Manual monitoring Delay in obtaining OBs and CBs of stocks causing delay in positioning of stocks at MLS Points. No tracking of transactions in FPSs There was no proper control mechanism over PDS stock diversion if any

14 Process It covers movement of ECs in two stages From FCI to MLS points From MLS points to FPSs Generation of truck chits by fetching information from epds Linked to Mee Seva for payment and RO generation SMS alerts on arrival of stocks Logistics placed at all MLS points Pilot successfully running at Hyderabad and Khammam districts

17 Benefits Online monitoring of truck wise data Transparency in movement of ECs from FCI to MLS Points (Stage-I) & MLS Points to FP Shops (Stage-II) The OBs and CBs and transactions at MLS points monitored on daily basis. Enables the positioning of stocks Better monitoring, Less scope for malpractices. Control over the diversion of PDS Stocks. Less scope for errors in data.

18 Grievance redressal mechanism A toll free helpline for Registration and redressal of grievances under TPDS operations since Jan, This is just a beginning. Department envisages a comprehensive redressal mechanism which is under process

19 FPS Automation Challenges Manual system of distributing Ration- scope for numerous irregularities Proliferation of bogus cards i.e., cards with no corresponding real beneficiaries. No mechanism to prevent fake entries in sales register without the cardholder actually purchasing the ECs. The closing balances are collected manually and subjectivity involved. Diversion of ECs Denial of rightful entitlement Over-pricing Defeating the very purpose of the PDS

20 Process Pilot project in Hyderabad district in 45 FPSs- Oct 2012 Linking PDS distribution to Adhar based authentication Only genuine card holder or his family members listed can draw ECs The device validates card no and displays the details of family members The device fetches the authentication packets from Central Identity Data Repository (CIDR) of UIDAI Handles unsuccessful transactions- authentication by identified field staff All FPS transactions digitally recorded Real time MIS- daily transactions, OBs, CBs etc Automated SMS Transaction receipts provided in local language Incentive to the dealer

21 Benefits Rightful entitlement assured Paper slips- transparency Monitors the shop timings Real time monitoring of FPSs System generated CBs Arrests diversion Huge savings

22 Thank you

ELECTRONIC PUBLIC DISTRIBUTION SYSTEM (epds) & epos

ELECTRONIC PUBLIC DISTRIBUTION SYSTEM (epds) & epos Smart PDS Integrated approach The department of Food and Civil supplies, Govt. of Telangana OVER VIEW - TELANGANA No. of Districts.. 10 No. of Revenue