ATMA HMS Product Profile. BTE Consulting Solutions P Ltd, Chennai

Transcription

1 ATMA HMS Product Profile BTE Consulting Solutions P Ltd, Chennai

2 Contents 1. About Us 2. Vision of ATMA HMS 3. Product Overview 4. Revenue Modules 5. Administrative Modules 6. Other Modules 7. Implementation

3 1. About BTE Consulting Solutions P Ltd Established in 2009 Healthcare focused organization Doctors are the promoters, hence they understand the need of hospitals Develop web based software products applications using open-source technologies Customer Centric Organization Structure Highly qualified team of Engineers

4 2. Vision of ATMA HMS Develop an Enterprise Software for Hospitals covering all the functions of the hospital Provide 360 view of operations Have tight control of all transactions Make employees more accountable to their actions Integrate all functions to enable appropriate information flow between departments Enable doctors provide better treatment by using Electronic Medical Records

5 ATMA HMS 3. PRODUCT OVERVIEW

6 ATMA HMS Modules Revenue Front Desk Admission Billing Insurance Operation Theatre Pharmacy Lab Radiology Physiotherapy Diet House Keeping Ward Nurse OP Nurse Discharge Summary Dashboard Administrative Finance Accounts Payable Consultant Payments Cash & Petty Cash Expenses General Stores Purchase Order Linen & Laundry Others Fixed Assets Maintenance Payroll Medical Records by Specialty (Paediatrics, Ophthalmology, Orthopaedics, Diabetes) Financial Package Integration SMS &

7 Salient Features of ATMA HMS Single application for all functions Modules separated by functional area Detailed information in transactions Well-defined work flow for IP and OP Integrated Electronic Medical Records with ability to manage images and documents. Work list for each department Support for Multiple Rate card for different patient types Multi-Location and Multi-Store support Edits to transactions only by authorized users 2 way handshake when stock or cash is transferred Extensive approval flow for refunds, indents and payments with multiple approval levels Operations Dashboard & Exception Reports to Senior Management

8 Benefits to the Hospital Efficient Patient Management Improved treatment outcomes Monitoring employee productivity Seamless integration facilitates inter-department information flow Increased accountability from employees Prevention of revenue leaks Reduction / elimination of pilferage by better stock management Immediate Management intervention on exceptions

9 ATMA HMS Modules 4. REVENUE MODULES

10 Patient Management Appointments Management for Consultants SMS / Appointment Confirmations / Reminders Reservations for Admission Storage and Retrieval of Patient Records Track Patients waiting for Services Easy payments and refunds Provide information about services and price Reduce Patient s stay on the premises

11 Electronic Medical Records Capture History, Investigations, Diagnosis and Treatment Plan Ability to draw Nurse can enter data with little training Ability to define templates in Treatment Plan for faster entry Give a detailed prescription to the patient to avoid medico-legal cases Upload any relevant images or documents for easy reference Convert paper case sheets by scanning them to digital images

12 Ward & Bed Management Services provided in the ward to inpatient is recorded at the respective wards Record doctor visits, prescriptions and progress notes Orders to other departments like Lab, Radiology etc are placed by the nurse Transfer patient to other wards and ICU with double occupancy Initiates Patient Discharge Register Birth and Death information

13 Billing Provide Services which are recorded in the system Provide receipts to patients for any cash received Collection / Refund of Advance for In-Patients Ability to provide discount by service with approval Tally daily cash and remit to accounts Insurance and Corporate payments Set Credit limits for patients Supports OP and IP packages

14 Insurance Registration of Insurance Patients Obtain approval and multiple enhancements Finalize covered amount before closing the bill Ability to mark non-medical expenses Submit and receive claims Convert Insurance to Cash or Cash to Insurance

15 Laboratory Test requests raised by OP / IP nurse Capture sample collection Lab Automation Track completion of tests Send samples to external lab Record Test Results and print lab report along with normal values

16 Operation Theatre Management of multiple OT Booking of OT from Wards OT charges like surgeons fees, assisting doctors, anesthetists, medicines used, consumables, implants and other charges Capture surgical notes Integration with image / video capture software (third party software) OT inventory of medicines and implants

17 Pharmacy Supports warehouse and multiple stores(ip, OP, OT, Ward) PO / Cash / Non-PO based Receipts Sales to OP / IP patients and sales to outsiders Store wise stock is maintained Organize stores by defining storage locations / bins Monitor Drug expiry Search for equivalent drugs Supports VAT Sales Return Vendor Returns Physical Stock Verification by store

18 ATMA HMS Modules 5. ADMINISTRATIVE MODULES

19 Finance Records all cash and bank transactions Maintains cash and bank balances Ability to define Cash, bank and credit card accounts Deposit cash and cheques Clear cheques or bounce cheques Supports multiple cash accounts for better control. Collection cash account is not allowed for cash expenses

20 Accounts Payable Goods received in Warehouse / stores create a vendor invoice All payments are routed through this module Monitors when bills are to be paid Payment of multiple vendor invoices Supports non-invoice based recurring payments Advance payment to vendors Approvals for all payments

21 Cash & Petty Cash Expenses Petty cash requests can be raised by departments for accounts Paid to an employee for petty expenses. Return unused cash Expenses assigned to specific accounting heads Approval(s) needed for payment Cash expenses are larger expenses funded directly from Cash Account

22 General Stores Different type of items managed in this store (office items, linen, spares) Indent based issue of items Verify physical stock periodically(monthly) Monitor procurement and consumption

23 Purchase Auto PO generation based on best quote and historical price Rate Contracts and Quote management Select the best vendor for each item periodically Consider alternates with better profitability Have data on your finger tips to get a better bargain from vendors Monitor vendor performance

24 ATMA HMS Modules 6. OTHERS

25 Fixed Assets Define Asset Stores. Different types of assets (Furniture, Computers, Medical Equipment, etc.) Manage Assets at Department Level Purchase assets on cash / loan / rental basis Transfer of assets between departments Scrap or Sale of assets Calculation of Depreciation for Companies Act & Income Tax Act

26 Maintenance, Contracts & Insurance Organized by nature of maintenance (General, IT, Biomedical, Engineering) Receive maintenance from departments to respective maintenance department. Maintenance activity is monitored through the system Issue returnable gatepass for sending assets out of the premises Preventive maintenance based on usage or time limit Contract maintenance for assets or group of assets Insurance coverage, premiums and claims

27 Payroll Define Compensation and Deductions Manage Rosters Attendance and Shift Management Leave entitlement and Leaves taken Employee Loan Management Pay calculation Overtime pay Statutory Deductions and Reports Full and Final settlement

28 ATMA HMS Modules 7. IMPLEMENTATION

29 When Implementing the Software Involve senior management in the implementation Implement features in phases. Transition should be gradual and seamless The solution should cover all aspects of the organization to maximize benefits Educate your people on its importance for the organization Only the Senior Management can be the driver for change. Motivate and support your Staff Get most of the changes required during implementation Ensure that your staff is trained sufficiently

30 Prerequisites for Implementation Category Server Back up Disk Client Printers UPS Internet Description 1. Intel Xeon Processor, 4 GB RAM, 2 Nos of 250GB Hard disk, DVD-RW Drive 2. Ubuntu Linux OS Support 1. External Hard Drive 160GB and above 1. Intel Dual Core processor, 2 GB RAM, 160GB Hard Disk, 2. Support Windows or Ubuntu Operating System 1. TVS 250 STAR Printer or equivalent for Dot-matrix printing 2. Laser / Inkjet printer with Print Drivers for Ubuntu Linux. HP Printers recommended 1. Half Hour Battery backup for Server 2. UPS is optional for Client systems. But it is recommended to have one to prevent any hardware problems Internet connection with reasonable bandwidth is needed for sending and SMS and remote support

31 Technology Category Description Application Server Apache Tomcat 6.0 Database Server MySQL Server 5 UI Technology Java Server Faces 1.2 using JBOSS Richfaces 3.3 Business Layer POJO (Plain Old Java Objects) Data Layer JDBC, Hibernate 3.0 Other Libraries Apache POI for Excel Export, CUPS for printing Reports Jasper Reports Mail Java Mail SSL Enabled, outgoing mails only

32 Architecture Server Box Local User PC (Any OS supporting Firefox) Java Server Faces (UI Layer) Tomcat Application Server (Application Layer) MySQL Database (Database Layer) Remote User PC (Any OS supporting Firefox) SMS Gateway External Interfaces SMTP Server