Accounting Procedures
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1 Accounting Procedures 3 rd Edition Steven M. Bragg
2 Chapter 1 Overview of Accounting Procedures... 1 Learning Objectives... 1 Introduction... 1 The Nature of a Procedure... 1 The Need for Procedures... 1 The Number of Procedures to Develop... 2 Obtaining Buy-In... 3 The Mechanics of Procedure Production... 4 Procedure Production Steps... 4 Formatting Steps... 4 Procedure Design Tips... 5 Dissemination of Procedures... 6 Retrieval of Procedures... 7 Procedural Updates... 8 Enforcement of Procedures... 8 Carrot Activities... 8 Stick Activities... 9 Deviations from Procedures... 9 The Procedure Writer The Need for Policies Subsequent Chapters Review Questions Review Answers Chapter 2 Order Entry Procedures Learning Objectives Introduction Forms: Sales Order Form Forms: Return Merchandise Authorization The Order Entry Procedure (Manual System) The Order Entry Procedure (Integrated System) The Granting of Return Merchandise Authorizations Summary Review Questions Review Answers Chapter 3 Credit Procedures Learning Objectives Introduction Forms: Sales Order Form Forms: Credit Application The Credit Examination Procedure (Manual System) The Credit Examination Procedure (Integrated System) Summary Review Questions Review Answers Chapter 4 Shipping Procedures Learning Objectives Introduction Forms: Sales Order Form Forms: Pick List Forms: Packing Slip The Shipping Procedure (Manual System)... 44
3 The Shipping Procedure (Integrated System) The Drop Shipping Procedure Summary Review Questions Review Answers Chapter 5 Customer Billing Procedures Learning Objectives Introduction Forms: The Invoice Forms: The Credit Memo Forms: The Statement of Account The Billing Procedure Additional Manual Billing Steps Variations on the Billing Procedure The Credit Memo Procedure The Statement of Account Procedure Cash Sales Summary Review Questions Review Answers Chapter 6 Collection Procedures Learning Objectives Introduction Forms: The Credit Memo Approval Form The Collection Procedure The Credit Memo Request Procedure The Allowance for Doubtful Accounts Calculation Procedure Summary Review Questions Review Answers Chapter 7 Cash Receipts Procedures Learning Objectives Introduction Forms: Sales Receipt Forms: Mailroom Check Receipts List The Cash Receipts Processing Procedure The Check Receipts Processing Procedure The Process Credit Card Receipts Procedure The Process Lockbox Receipts Procedure The Remote Deposit Capture Procedure Summary Review Questions Review Answers Chapter 8 Purchasing Procedures Learning Objectives Introduction Forms: Purchase Requisition Forms: Purchase Order Forms: Blanket Purchase Order Release The Purchase Requisition Procedure The Purchasing Procedure Variations on the Purchasing Procedure The Bidding Procedure ii
4 Summary Review Questions Review Answers Chapter 9 Procurement Card Procedures Learning Objectives Introduction Forms: Reconciliation Checklist Forms: Missing Receipts Form Forms: Disputed Expenditure Form Forms: Lost Card Notification Form The Card Reconciliation Procedure The Lost Card Procedure Summary Review Questions Review Answers Chapter 10 Expense Report Procedures Learning Objectives Introduction Forms: Expense Report Form The Expense Report Submission Procedure (Manual System) The On-Line Expense Report Submission Procedure The Expense Report Review Procedure Summary Review Questions Review Answers Chapter 11 Petty Cash Procedures Learning Objectives Introduction Forms: Petty Cash Transfer Form Forms: Petty Cash Voucher Forms: Petty Cash Book Forms: Petty Cash Reconciliation The Petty Cash Funding Procedure The Petty Cash Disbursement Procedure The Petty Cash Review Procedure Summary Review Questions Review Answers Chapter 12 Receiving Procedures Learning Objectives Introduction Forms: Receiving Report Forms: Return Merchandise Authorization Forms: RMA Receipt Notification The Receiving Procedure (Manual System) The Receiving Procedure (Computerized System) The Receiving Returned Goods Procedure Summary Review Questions Review Answers Chapter 13 Accounts Payable Procedures Learning Objectives iii
5 Introduction Forms: Check Request Form Forms: Adjustment Letter The Supplier Invoice Processing Procedure (Manual System) The Supplier Invoice Processing Procedure (Integrated System) Accounts Payable Credits Processing Procedure The Evaluated Receipts Processing Procedure The Check Payment Issuance Procedure Payment Alternatives The Void Checks Procedure Summary Review Questions Review Answers Chapter 14 Inventory Procedures Learning Objectives Introduction Forms: Inventory Count Tag The Physical Inventory Count Procedure The Cycle Counting Procedure The Obsolete Inventory Investigation Procedure The Inventory Valuation Procedure Summary Review Questions Review Answers Chapter 15 Payroll Procedures Learning Objectives Introduction Forms: For the New Hire Forms: The Timecard Forms: The Paycheck and Remittance Advice The Adding an Employee Procedure The Timecard Data Collection Procedure The Commission Calculation Procedure The Payroll Processing Procedure The Employee Payment Procedure Summary Review Questions Review Answers Chapter 16 Fixed Asset Procedures Learning Objectives Introduction Forms: Capital Request Form Forms: Asset Disposal Form The Capital Request Form Completion Procedure The Capital Request Form Analysis Procedure The Post Installation Review Procedure The Asset Recognition Procedure The Interest Capitalization Procedure The Fixed Asset Record Creation Procedure The Asset Revaluation Procedure The Asset Exchange Procedure The Depreciation Procedure The Impairment Analysis Procedure The Asset Retirement Obligation Procedure iv
6 The Intangible Asset Analysis Procedure The Asset Tracking Procedure The Asset Disposal Procedure Summary Review Questions Review Answers Chapter 17 Treasury Procedures Learning Objectives Introduction Forms: Cash Forecast Forms: Investment Quote Sheet Forms: Drawdown/Repayment Form The Cash Forecasting Procedure The Funds Investment Procedure The Cash Concentration Procedure The Line of Credit Borrowing Procedure The Foreign Exchange Hedging Procedure Summary Review Questions Review Answers Chapter 18 Closing the Books Procedures Learning Objectives Introduction Closing the Books Private Company Closing the Books Public Company Summary Review Questions Review Answers Glossary Index v
Accounting Procedures
Accounting Procedures Steven M. Bragg Chapter 1 Overview of Accounting Procedures... 1 Learning Objectives... 1 Introduction... 1 The Nature of a Procedure... 1 The Need for Procedures... 1 The Number
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