Support for BEx Query Elements in the SAP BusinessObjects BI 4.x Suite

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1 Support for BEx Query Elements in the SAP BusinessObjects BI 4.x Suite Ingo Hilgefort, VP Product Management & SAP Mentor April 2015

2 BEx Query Elements Crystal Reports InfoProvider Dimension Characteristics Key Figures Free Characteristics Restricted Key Figures Calculated Key Figures Display Attributes Navigational Attributes BEx Query Filter Defaults (1) (1) Defaults in this context refers to the Defaults area in the BEx Query Designer, and not to default values for SAP variables in a BEx Query

3 BEx Query Elements Crystal Reports Custom Key Figure Structure Custom Characteristic Structure Hierarchical Custom Key Figure Structure Hierarchical Custom Characteristic Structure Selection of elements of a custom structure in the report Support for 2 structures from BEx Query Compounded Characteristics

4 BEx Query Elements Crystal Reports Support for Characteristic Data Type NUMC Support for Characteristic Data Type CHAR Support for Characteristic Data Type DATS Support for Characteristic Data Type TIMS Support for Key Figures Data Type Amount/Quantity Support for Key Figures Data Type DATS Key Value as String. Description Value as Date. As String Value Only Key Value as String. Description Value as Date. As String Value Only Key Value as String. Description Value as Date. As String Value Only Support for Key Figures Data Type TIMS As String Value Only As String Value Only As String Value Only Information about configured Filters in the BEx Query BEx Text Elements

5 Variable Type Crystal Reports Optional Variables Mandatory Variables Characteristic Value Variables Formula Variables Hierarchy Variables Hierarchy de Variables Hierarchy Version Variable Key Date Variable Text Variables

6 Variable Processing Type Crystal Reports User Entry/Default Value Replacement Path (2) (2) (2) Customer/SAP Exits Authorization (2) To be able to use BEx Queries with Crystal Reports for Enterprise,, and SAP BusinessObjects, the BEx queries need to be configured to allow external access in the BEx Query Designer. For limits of BEx queries which are released for external access, please also take a look at SAP te In particular, for the variable processing type Replacement Path: Variables with replacement from query result are not supported if the query again has variables that are ready for input.

7 Variable Presentation Crystal Reports Single Value Multiple Single Value Interval/Range Value Selection Option Selection Option Operator Functionality (except Contains Pattern) Selection Option Operator Functionality Contains Pattern Limited Support (3) Limited Support (3) Limited Support (3) Limited Support Limited Support (3) (3) Limited Support Limited Support (3) (3) Limited Support Limited Support (3) (3) Selection Option Include/ Exclude Functionality Limited Support (3) Limited Support Limited Support (3) (3) PreCalculated Value Set (3) Crystal Reports for Enterprise,, and SAP BusinessObjects are creating range variables for a selection option variable from a BEx Query. In addition, the option to include or exclude values and to select an operator is not supported.

8 Variable Functionality Crystal Reports Support for manual entry of values Support for Variables in Defaults Area of BEx Query Support for single Key Date Variable Support for multiple Key Date Variables in single BEx Query Support for Hierarchy/Hierarchy de Variable dependency Support for cascading variables for Compounded Characteristics Support for Variable Default Values - NA - - NA -

9 Variable Functionality Crystal Reports Copy/Paste variable values from clipboard Filling variable values from Microsoft Excel File - NA - - NA - Merge/Unmerge Variables - NA - Defining Variable Sequence in the report Variable Sequence based on BEx Query Designer Support for validating values before executing the report Read Mode for list of values (master data, InfoCube) - NA - - NA - - NA - - NA -

10 BEx Query Elements Currency/Unit Conversion defined in BEx Query Currency/Unit Conversion (Runtime) Condition in Rows (from BEx Query) Condition in Columns (from BEx Query) Conditions for fixed set of characteristics (from BEx Query) Condition for independent characteristics (from BEx Query) Crystal Reports t planned for t planned for t planned for t planned for t planned for t planned for t planned for t planned for t planned for t planned for t planned for t planned for Possible with manual modeling t planned for t planned for t planned for t planned for Defining Conditions in the report (4) (4) (4) - NA - Exceptions (from BEx Query) t planned for t planned for t planned for - NA - t planned for Defining Exceptions in the report - NA - - NA - Constant Selection - NA - (4) The BI clients are able to create condition type of filters (for example, Top N) in the report, but these filters are applied after the data has been retrieved from SAP NetWeaver BW

11 Variable Type Crystal Reports Cell Editor Calculation Limited Support (5) Limited Support Limited Support (5) (5) Local calculations (defined in BEx Query) Defining Calculations in the report (at run time) - NA - Exception Aggregation Zero Suppression (5) Crystal Reports for Enterprise,, and SAP BusinessObjects to support BEx queries with two structures and cell definitions created with the cell editor, but in cases where the cell definition combines different data types, the resulting output in these BI clients will be a string value instead of a numeric value

12 BEx Query Elements Crystal Reports Scaling Factor - NA - Reverse Sign (+/-) - NA - Number of Decimals t planned for t planned for t planned for t planned for - NA - Hide/Show the Element - NA - Sort Characteristics - NA - Display Options for characteristics (Key, Key and Text, Text) Elements can be included as part of the report design Elements can be included as part of the report design Elements can be included as part of the report design - NA - Result Rows (Show, Suppress) - NA - Placement of subtotal (above/ below nodes) - NA -

13 BEx Query Elements Crystal Reports Schedule a document - NA - - NA - Create a Publication (= Broadcasting) - NA - - NA - Support for Variable Variants - NA - Planned for Support for Variable Personalization - NA - Planned for Support for Report Report Interface as Sender Support for Report Report Interface as Receiver - NA - - NA -

14 Hierarchical Reporting Capabilities SAP BUSINESSOBJECTS BI 4.X AND SAP NETWEAVER BW

15 BEx Query Elements Crystal Reports Support for Hierarchies with Linked des Support for time-dependent Hierarchies Support for time-dependent Hierarchy Structures Support for Hierarchies with Temp Join Support for Hierarchy Versions (without usage of Variables)

16 BEx Query Elements Crystal Reports Hierarchical Member selection (nodes and leafs) (only as filter) Member Selection based on hierarchy levels Show specific Hierarchy Levels - NA - Skip levels of a hierarchy - NA - Show Leaf Members only - NA - Ranking Data along a hierarchy - NA - Exchange of hierarchies in the BI client tool Expand to Level Functionality (BEx Query Designer) Expand to Level Functionality (Run Time) - NA - - NA - Change placement of subtotals - NA -

17 Country Rank Number: Net Value [-] NORTH AMERICA NORTH AMERICA 2 CA Canada 2 US United States 1 [-] AUSTRALIA AUSTRALIA 3 AU Australia 1 [-] EUROPE EUROPE 1 CH Switzerland 4 MT Malta 2 PL Poland 1 TR Turkey 3

18 BEx Query Elements Crystal Reports Compact Axis in the Rows (Display as hierarchy) Compact Axis in the Columns (Display as hierarchy) t planned for t planned for t planned for t planned for t planned for t planned for t planned for t planned for - NA - - NA - Hierarchical Report Design - NA - Hierarchical charting - NA -

19 SAP Lumira and BEx Query access SAP BUSINESSOBJECTS BI 4.X AND SAP NETWEAVER BW

20 SAP Lumira (Desktop) & SAP NetWeaver BW / Bex Query connectivity BEx Query Element Characteristic Currencies and Units Hierarchy Key figure Calculated/restricted key figure Filter Display attribute Navigational attribute Variables Custom structure SAP Lumira Desktop Each characteristic is being retrieved based on the configuration of the Display settings in the underlying BEx query. Currencies and Units are only supported in SAP Lumira Desktop using the crosstab visualization and are not supported in other visualizations. Each available hierarchy is shown as available hierarchy in SAP Lumira Desktop and can be activated for usage. Key Figures are available in SAP Lumira Desktop. In case a scaling factor has been configured, the scaled value will be shown but the information on the used scaling factor is not available in SAP Lumira Desktop. Restricted and calculated key figures will be treated like key figures in SAP Lumira Desktop. Filters are applied to the underlying query but are not visible in SAP Lumira Desktop. Display attributes are not available in SAP Lumira Desktop. Navigational attributes are treated the same way as characteristics. Each variable with the property READY FOR INPUT results in prompt during the data acquisition phase. Custom Structures are supported in SAP Lumira Desktop. Conditions Local Calculations Conditions are only supported in SAP Lumira Desktop using the crosstab visualization and are not supported in other visualizations. Key Figures configured with a local calculation are supported in SAP Lumira Desktop.

21 SAP Lumira (Desktop) & SAP NetWeaver BW / Bex Query connectivity SAP Lumira Desktop so far does not provide the option to select a subset of characteristics and key figures of the underlying BEx query for your report. Based on this situation it is recommended to create focused BEx queries for the usage with SAP Lumira Desktop to avoid situations where users are downloading very large volumes of data to SAP Lumira Desktop. So far it is not possible to define filter values for the characteristics of the underlying BEx queries in SAP Lumira. To allow the user to define filter values you should consider using optional BEx variables as those are becoming optional prompts in SAP Lumira Desktop and will provide the user the option to define filter values. Based on the situation that SAP Lumira Desktop honors the Display setting for the key and text you should make sure that your BEx queries are configured accordingly, so that your users are able to leverage the descriptions for the dimension values. Display Attributes are currently not available for SAP Lumira Desktop. In a situation where Display Attributes are very critical for the project you should either consider turning the Display Attributes into Navigational Attributes or consider using SAP BusinessObjects or SAP BusinessObjects for OLAP for your reporting needs.

22 SAP Lumira (Desktop) & SAP NetWeaver BW / Bex Query connectivity Currency and Unit information for key figures is only available in the table visualization as part of SAP Lumira Desktop. Based on this situation you should either offer the user the option to select a Unit or Currency using BEx variables as part of the underlying BEx query or you should configure the Unit / Currency as a fixed value in the BEx query. It is also highly recommend to configure the same Unit / Currency for all key figures to avoid any confusion. SAP Lumira Desktop is honoring the scaling factor configuration from the underlying BEx query, but so far the user does not receive any information on the configured scaling factor and the scaling factor is also not available as a field that can be placed on the report itself. Based on this limitation, it is recommended to not use any scaling factor configurations for BEx queries in combination with SAP Lumira Desktop.

23 Thank You Ingo Hilgefort VP Product Management Twitter 23

24 Copyright Copyright Visual BI Solutions, Inc. ( Visual BI ). All rights reserved. part of this document may be reproduced or transmitted in a ny form or by any means, electronic or mechanical, for any purpose, without the express written permission of Visual BI. Under t he law, reproducing includes translating into another language or format. As between the parties, Visual BI retains title to, and ownership of, all proprietary rights with respect to the software con tained within its products. The software is protected by United States copyright laws and international treaty provision. Therefore, you must treat the software like any other copyrighted material (e.g. a book or sound recording). Every effort has been made to ensure that the information in this manual is accurate. Visual BI Solutions is not responsible for printing or clerical errors. Information in this document is subject to change without notice. Trademark Information Visual BI and the Visual BI logo design are trademarks of Visual BI. in the United States and various other countries. All o ther trademarks are the property of their respective owners. Patent Information The accompanying product is protected by one or more U.S. and foreign patents and/or pending patent applications held by Visu al BI. SAP Trademarks SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. All other product and service names mentioned are the trademarks of their respective companies. Please see - en/legal/copyright/index.epx#trademark for additional trademark information and notices.

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