Vendor tracking. Log vendor terms for automatic calculation of discount amounts and payment dates.

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1 Accounts Payable Accounts Payable puts you in charge of the entire payables process from the minute invoices come in your door, through the approval process, payment selection, and check printing. Invoice entry is simple and efficient with a spreadsheet entry grid that can be navigated by keyboard or mouse. Payment selection is even easier with a process that can select invoices to pay by any criteria you define. And generating vendor checks is a snap with advanced check writing capabilities like two-party checks and customizable checks and stubs. Using integrated access tools, your payables information is always immediately available. Interactive inquiries let you view stored information in seconds for quick lookups and over-the-phone answers. And customizable reports let you calculate and print information in any format you choose for in-depth payables analysis. Get up and running quickly and efficiently when you streamline your software setup with the Setup Wizard. And the Workflow Center provides instant access to the tasks you perform most often in a simple, intuitive workflow layout. Following is a detailed list of the features Accounts Payable offers to keep you on top of expenses and in control of your cashflow: Vendor tracking Log vendor terms for automatic calculation of discount amounts and payment dates. Track vendor contact names, phone numbers, fax numbers, and other essential information. Add up to 250 user-defined data fields to track additional information. Specify information that prefills during invoice entry (for example, discount amount, discount date, payment date, GL account). Track general liability, workers compensation, automobile, and umbrella insurance. Track 1099 information. Track miscellaneous deductions (for example, workers comp). Set up one-time or temporary vendors without adding them to your permanent vendor list. Use a single vendor list for multiple companies while tracking 1099 information separately. Track separate fiscal and calendar year totals to accommodate 1099 and other tax reporting. Invoice entry Track invoices the minute they come through your door with an optional pending invoice system. Use recurring invoices to process rent payments, contract fees, and more. Prefill information that repeats every line to reduce key strokes. Distribute invoices to multiple properties, jobs, cost codes, categories, and general ledger accounts. Allocate invoices by predefined percentages. Customize the distribution grid by vendor type to include only entry fields needed for each vendor. Enter and pay invoices for future periods. Place invoices or distributions on hold during invoice entry. Tie invoices to commitments. Receive a warning if a vendor s insurance has expired. Receive a warning if a subcontractor or supplier s invoice doesn t match estimates or commitments so you don t over or underpay. Set up new vendors on-the-fly. Enter joint-check payees during invoice entry. Automatically calculate due dates based on vendor terms. Default the accounting date as the invoice date, date entered or date received. Post discounts to multiple properties or jobs. Track discounts that you took advantage of as well as those you missed. Automatically calculate tax liability. Associate invoice distributions to owner s draw (pay when paid). Automatically assign bank accounts.

2 Payment selection Display invoices by any criteria you define. Automatically or manually select invoices for payment. Make partial payments. Give discounted invoices priority. Manage retainage and lien waivers. Place invoices, distributions, vendors, jobs or commitments on hold during payment selection. Enter joint check payees during invoice selection. Enter a payment memo for the check stub. Check printing Print two-party checks. Define the content and layout of the check face and stub. Sort checks in vendor, job, property, or GL account prefix order. Draft checks from separate banks in the same check run. Print the vendor s customer ID for your company on the check. Automatically print a detailed or summary check register following the check run. Produce MICR-encoded checks with an interface to Create-a-Check. Inquiry Choose from 16 pre-designed Accounts Payable inquiries (for example, Invoice Register, AP Aging, and Vendor Insurance). Drill down on summary information to view supporting detail (for example, click on a vendor to see associated invoices, or click on an invoice to see associated distributions and payments). Apply conditions to display only the information you want to see. View and insert electronic notes and file attachments. Insert columns of data on-the-fly to quickly access additional information. Modify any of the more than 100 inquiries, or create new inquiries using Inquiry Designer. Reporting Choose from nearly 40 pre-designed Accounts Payable reports to calculate and print information at any time (for example, Open Invoice, Approved Invoice Register, and Cash Requirements). Apply conditions and ranges to print exactly the information you need. Modify nearly all of the more than 500 reports, or create new reports using Report Designer. Setup Wizard Use a grid-like window to enter vendors or copy and paste your vendor list from a spreadsheet. Stay on the right track with built-in Tips and Tricks. Enter Beginning Balances and tie back to the GL. Automatically back up your data. Workflow Center Easily reconcile General Ledger to AP sub-ledgers. Quickly access the tasks performed most often in an intuitive workflow layout. Easily view commonly used reports and inquiries. Instantly access assistance topics with a click of the mouse. Additional features Record invoices and print checks from one place for quick vendor or COD payment using the Quick Check feature. Change or delete invoices even after they have been posted. Void checks and reinstate invoices. Enter electronic notes to document information on invoices and vendors. Attach other files (for example, scanned images of purchase orders or receiving documents) to invoices and vendors. Allow responsible staff to approve invoices electronically using an optional invoice approval system. Reconcile checks using Check Management. Customize the toolbar for push-button access to reports, inquiries and tasks. Change descriptions that appear on the screen to match your company s standard terminology. Set up macros for unattended processing of predefined tasks. Define security rights by user or group. Track lien waivers. Enter expenses to one company but pay invoices from another company (intercompany accounting). Import invoices from other programs. Accounts Payable is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business.

3 Accounts Receivable Accounts Receivable gives you all the tools you need to stay in touch with clients and on top of receivables to proactively manage your cash position. Accounts Receivable records complete client profiles to help you monitor relationships and facilitate timely payments. A customer contacts list records titles, addresses, pager numbers and other vital information to help you target communications. And a built-in correspondence log tracks client communications to help you follow up on concerns. Solid accounting capabilities make it simple to process cash receipts accurately and quickly. Automatically post payments to the oldest outstanding invoice or manually post to individual invoices or items. Enter unapplied customer payments, miscellaneous and job cost receipts all in one session. And easily issue debit and credit adjustments as needed. Using integrated access tools, your receivables information is always immediately available. Interactive inquiries let you view stored information in seconds for quick lookups and over-the-phone answers. And customizable reports let you calculate and print information in any format you choose for in-depth receivables analysis. Get up and running quickly and efficiently when you streamline your software setup with the Setup Wizard. And the Workflow Center provides instant access to the tasks you perform most often in a simple, intuitive workflow layout. Following is a detailed list of the features Accounts Receivable offers to help you manage your cash receipts and client relationships: Customer tracking Record payments, credit histories, default billing information, rate tables, invoice formats, and more. Track customer totals by aging categories, outstanding amount, billed amount, payments, retainage, and more. Track last aging date, average days to pay, and average outstanding balance to monitor your customers payment history. Define your own aging periods and label them with a custom description. Use the invoice date or invoice due date to age customer balances by days or months. Establish customer credit limits and ratings. Maintain a customer correspondence log to enhance communication (for example, log phone conversations, letters, memos, faxes). Link correspondence to customers, contracts, contract items, change orders, invoices, jobs, extras, cost codes, and cash receipts. Track correspondence follow-up dates. Maintain an online rolodex of customer contacts. Track to-do s with a customer checklist (for example, credit checks, references). Apply tax-exempt status to billable items using a customized list (for example, exempt, not exempt, total billed, subcontract, labor, equipment). Select tax exemption by type of cost for a customer or contract item. Add up to 250 user-defined data fields to track additional customer information. Invoice entry Use Billing to post invoices to Accounts Receivable and enter manual invoices or electronically import invoices produced by other systems. Customize the invoice entry window. Predefine days-before-due for each customer to automatically assign invoice due dates. Automatically bill retainage by customer, contract, contract item, job or cost code. Bill retainage as percent of total held or a flat amount. Print invoices using a format you specify. Cash receipt entry Define deposit types (for example, check, cash, wire, transfer). Enter unapplied customer payments, miscellaneous payments, job cost receipts, and other cash receipts in a single entry session. Distribute payments as needed (for example, distribute billed amounts to invoices, General Ledger accounts, customer cash receipts, jobs, contract items, cost types, and more).

4 Automatically post payments to the longest outstanding invoice or manually post to specific invoices or invoice items. Post partial payments. Assign default General Ledger accounts for posting receivables, revenue and miscellaneous entries. Automatically post payment entries to a default bank account. Customize the cash receipts entry window. Write off retainage amounts on retainage billed invoices. Receivable adjustment Edit and adjust invoices, cash receipts and adjusting entries. Adjust or write off billed amounts including billed retainage. Void invoices and maintain a record of voided invoices for audit purposes. Issue debit and credit adjustments to existing invoices or to customers records for application to future invoices. Apply customer adjustments to invoices. Credit an invoice s unpaid balance. Change the status of an invoice. Mark a cash receipt as NSF. Enter refunds. Print debit or credit memos using a format you specify (for example, billed credit, billed debit, accounts receivable credit, accounts receivable debit, customer credit, customer debit, bad debt). Inquiry Choose from several customizable Accounts Receivable inquiries (for example, aging, last invoice/receipt, activity by contract). Drill down on summary information to view supporting detail (for example, click on a customer to see invoice aging detail). Apply conditions to display only the information you want to see. View and insert electronic notes and file attachments. Insert columns of data on-the-fly to quickly access additional information. Modify any of the more than 100 inquiries, or create new inquiries using Inquiry Designer. Reporting Choose from several pre-designed Accounts Receivable reports to calculate and print information at any time (for example, cash projection, statement of account detail/due date, customer aging summary). Apply conditions and ranges to print exactly the information you need. Modify nearly all of the more than 500 reports, or create new reports using Report Designer. Setup Wizard Enter customer information manually or copy and paste from a spreadsheet. Stay on the right track with built-in Tips and Tricks. Enter Beginning Balances and tie back to the GL. Automatically back up your data. Workflow Center Quickly access frequently performed tasks in an intuitive workflow layout. Easily view commonly used reports and inquiries. Instantly access assistance topics with a click of the mouse. Easily reconcile General Ledger to AR sub-ledgers. Additional features Enter electronic notes to document information on customers, contacts, payments, adjustments and invoices. Attach other electronic files to customers, contacts, payments, adjustments, and invoices. Customize the toolbar for push-button access to reports, inquiries, and tasks. Change descriptions that are on the screen to match your company s standard terminology. Set up macros for unattended processing of predefined tasks. Define security rights by user or group. Enter invoices to one company but apply cash receipts to another company (intercompany accounting). Accounts Receivable is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business.

5 General Ledger General Ledger is the Sage Timberline Office storehouse for financial activity and history. Accounting information from other Sage Timberline Office applications flows seamlessly to General Ledger where it s stored in an account format that you customize to fit your business. There, the information is easily retrieved and reported using integrated information access tools. General Ledger s tight integration ensures that subsidiary ledgers stay in balance with the general ledger, that clear audit trails lead to original activity, and that account reconciliation is fast and efficient. General Ledger s flexible accounting format allows you to maintain multiple divisions, regions or companies within the same database. And customizable reports and financial statements let you present the numbers in virtually any format required by your company or business partners. General Ledger also helps you maintain accuracy. Error correction capabilities let you make adjustments without compromising accounting integrity. Flexible entry lets you post to the correct GL period, whether it s current, prior or future. And broad, secure inquiry access allows designated employees inside and outside of the accounting department to view the numbers without tampering with them. Get up and running quickly and efficiently when you streamline your software setup with the Setup Wizard. And the Workflow Center provides instant access to the tasks you perform most often in a simple, intuitive workflow layout. Following is a detailed list of the features General Ledger offers to help you manage every fiscal detail with textbook precision: Account tracking Format GL account IDs with up to 25 alphanumeric characters. Track multiple companies, departments, divisions, etc. in the same database with user-defined account prefixes and suffixes. Define different period-end dates and yearend dates for each company, department, division, etc. as your organizational structure requires. Define each account with one of 12 account types to facilitate financial statement design and ratio analysis (for example, current assets, current liability, other income). Store 23 periods of previous activity and six periods of future activity. Choose between cash and accrual accounting methods, or track both simultaneously (Service Management utilizes the accrual accounting method only). Track debit activity for cash flow reporting. Add up to 250 user-defined data fields to track additional account information. Restrict the GL accounts that can be used in other modules (for example, only allow AP control accounts to be used in Accounts Payable). Define partners for tracking joint venture ownership percentages. Store a secondary account ID (for example, the parent company s account) on each GL account. Entry and processing Automatically or manually update transactional activity from other Sage Timberline Office accounting modules. Automatically or manually assign batch numbers for tracing entry sources. Use up to 99 journals for classifying entries. Keep previous periods open while processing in the current period. Open and close periods as needed (security permitting). Open and close periods independently by company, department, division, etc. Edit prior period and prior year transactions (security permitting). Process auto-recurring entries weekly, monthly, quarterly, semi-annually or annually. Enter adjusting transactions for the current period that will be reversed automatically in the next period. Automatically allocate expenses based on pre-defined percentages. Recover and/or escalate tenant charges in Property Management using stored actual expenses or budgets. Force journal entries to balance by company, department, division, etc. before exiting an entry session. Summarize transactions with similar attributes. Copy the chart of accounts to expedite the setup of another company, division, etc.

6 Budgeting Define up to ten budgets per year for each account. Create budgets for an unlimited number of future years. Optionally enter budgets on a quarterly basis. Copy previous budgets or activity into your working budget. Use formulas to modify existing budgets or to create new ones. Inquiry Choose from several pre-designed General Ledger inquiries (for example, the Account inquiry and Budget Information inquiry). Drill down on summary information to view supporting detail (for example, click on a GL expense account to view underlying AP transactions). Apply conditions to display only the information you want to see. View and insert electronic notes and file attachments. Insert columns of data on-the-fly to quickly access additional information. Modify any of the more than 100 inquiries, or create new inquiries using Inquiry Designer. Reporting Choose from several pre-designed General Ledger reports to calculate and print information at any time (for example, Trial Balance, Current Ledger and Year-To-Date Ledger). Apply conditions and ranges to print exactly the information you need. Modify nearly all of the more than 500 reports, or create new reports using Report Designer. Financial statements Modify General Ledger s default financial statements or create new ones using Financial Statement Designer. Define the contents of each column and line. Perform custom calculations on financial data, such as liquidity ratios. Compare companies, regions, divisions, properties, etc. (GL account prefixes) side-by-side in columnar format. Create multiple financial statement formats for each company, region, division, property, etc. Produce consolidated or comparative financial statements for either related or non-related fiscal entities. Produce prorated financial statements based on a partner s ownership interest. Produce reports using the account numbering scheme of joint venture partners, lending institutions or government agencies. Cut, copy and paste information from one financial statement to another. Print statements for current and prior periods. Setup Wizard Select and edit accounts from a predefined Chart of Accounts, manually enter, or copy and paste your Chart of Accounts from a spreadsheet. Automatically back up your data. Stay on the right track with built-in Tips and Tricks. Enter Beginning Balances and tie back to the GL. Workflow Center Quickly access frequently performed tasks in an intuitive workflow layout. Easily view commonly used reports and inquiries. Easily reconcile General Ledger and sub-ledgers. Instantly access assistance and help topics with a click of the mouse. Additional features Automatically generate due-to and due-from transactions to keep separate companies, divisions, etc. in balance (intercompany accounting). Edit entries after they ve been posted (security permitting). Enter electronic notes to document information on accounts and transactions. Attach other files (for example, spreadsheets or word processing documents) to accounts and transactions. Define security rights by user or group. Customize the toolbar for push-button access to financial statements, reports, inquiries and tasks. Change descriptions that appear on the screen to match your company s standard terminology. Set up macros for unattended processing of predefined tasks. Import transactions and budgets from other applications. General Ledger is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business.

7 Billing Billing can accommodate all your customer invoicing needs. Use it to automatically produce time-and-material, cost plus, lump sum progress billing and unit priced invoices according to your contractual requirements. Or, quickly and easily create freeform invoices independent of your contracts at any time. For cost-based billings, Billing collects and tracks costs from other Sage Timberline Office applications for inclusion in your invoices. Billing automatically applies user-defined billing rates and markups to cost items, then lets you change, hold, write up or down work-in-progress amounts prior to invoicing. For fixed-priced invoices, Billing gives you a worksheet to enter amounts, percent complete and units to bill. For free-form invoices, you simply enter billing information directly into an invoice template on the screen. Billing lets you control the look and content of your invoices to meet your customer s needs. After invoices are produced, the information is sent to Accounts Receivable for cash receipt processing. Following is a detailed list of the features Billing offers to help you produce timely, accurate invoices: Cost-based contract billing Generate billings for time and materials and cost plus contracts. Automatically post costs from Job Cost, Accounts Payable, Payroll and Equipment Cost modules to Billing for use in invoice production. Define billable and nonbillable costs in a number of different ways, including by cost type, cost code, contract item, etc. Create markup tables to efficiently apply standard percents to labor, material, subcontractor, equipment, overhead and other cost types. Create billing rate tables to efficiently apply billing rates by cost type. Calculate billing rates using nearly 30 different key classifications (for example, job, employee, vendor, equipment type). Enter effective dates on rate tables and markup tables to control when Billing uses specific tables for calculation. Produce invoices for all unbilled work-inprogress (WIP) through a date you specify. Edit WIP information to adjust amounts prior to billing. Bill standard items that are not associated with direct costs (for example, inventory items or service orders). Take advantage of invoice add-ons (for example, charges or deductions) to modify invoice amounts based on fixed amounts or percentages. Automatically calculate sales tax based on tax information stored on the contract. Fixed-price contract billing Generate billings for progress billing, unit priced and lump sum contracts. Automatically calculate retainage using different retainage percents by contract item. Track scheduled values and units by contract item (for example, sitework, concrete). Use an entry spreadsheet to enter fixed-price billings (for example, current amounts, retainage, percents or units to bill for each contract item). Automatically prefill the entry spreadsheet with contracted amounts, prior billed amounts, units and percents billed. Automatically calculate sales tax based on tax information stored on the contract. Bill for materials stored on the job. Printing cost-based and fixed-price invoices Design the look and content of invoices by selecting from an extensive library of predefined formats for the invoice header, body, totals and footer sections. Customize invoice look and content even further using Crystal Reports. Push a button to preview invoices on the screen before printing. Print draft invoices for manager s review. Reprint final invoices. Print invoices by specific criteria (for example, only approved invoices).

8 Free-form invoice entry and printing Create free-form invoices for a job, extra or cost code with or without setting up a contract. Optionally produce invoices for a customer without posting billing information to the job. Input billing information into an entry window that resembles an actual invoice. Retrieve descriptions and prices from standard item tables, rate tables and add-on tables to speed invoice entry. Include text in the invoice template. Retrieve customer and billing information from Accounts Receivable during invoice entry. Define which billings items are taxable on an item-by-item basis. Apply different totaling options, including subtotals and grand totals. Identify required entry information for each job and receive a warning if that information is omitted (for example, require cost code entry). Customize the look and content of the printed invoice format (for example, design the invoice to print on pre-designed forms). Reporting Choose from several pre-designed Billing reports to calculate and print information at any time (for example, Invoice Status, Work In Progress, Add on Table Detail). Apply conditions and ranges to print exactly what you need. Modify nearly all of the more than 500 reports, or create new reports using Report Designer, a Sage Timberline Office product. Additional features Enter electronic notes to document information on rate tables, markup tables, entry worksheets, invoices and other Billing records. Attach other electronic files (for example, spreadsheets and word processing documents) to records throughout Billing. Customize the toolbar for push-button access to reports, inquiries and tasks. Change descriptions that are on the screen to match your company s standard terminology. Set up macros for unattended processing of predefined tasks. Define security rights by user or group. Billing is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business. Inquiry Choose from several customizable Billing inquiries (for example, Work in Progress by Customer, Contract Based Invoices, Worksheet Entries). Drill down on summary information to view supporting detail (for example, click on a job to see WIP detail). Apply conditions to display only the information you want to see. View and insert electronic notes and file attachments. Insert columns of data on-the-fly to quickly access additional information. Modify any of the more than 100 inquiries, or create new inquiries using Inquiry Designer, a Sage Timberline Office product.

9 Contracts Provided with the Accounts Receivable application, Contracts tracks the details of your customer agreements in one convenient location. Information stored in Contracts can be used to drive billings, coordinate receivables processing and enhance change order management. For each of your customer agreements, Contracts stores scope of work, terms of payment, important dates, status, supporting documents, customer contacts, project contacts and more. Contracts also tracks billing requirements and change order information. Billing can use information stored in Contracts to produce your customer invoices automatically. Job Cost can work with Contracts to manage every step of the change order process from request through approval. Sage Timberline Office automation makes setting up new contracts easy. You can set up predefined templates to quickly enter new contracts. And through the interface to Accounts Receivable, you can automatically enter customer information already stored. Using integrated access tools, your contractual information is always immediately available. Interactive inquiries let you view stored information in seconds for quick lookups and over-the-phone answers. And customizable reports allow you to calculate and print information in any format you choose for in-depth analysis. Following is a detailed list of the features Contracts offers to help you track your customer agreements: Contract tracking Identify contracts and contract items with up to 10 characters containing up to three sections. Use predefined templates to quickly set up new contracts and to maintain consistency among your contracts. Use information from your Accounts Receivable customer records to enter contracts. Record and track scope of work for each contract and contract item. Track contract status (for example, proposed, pending, approved, closed, paid-in-full). Define unique billing methods (for example, progress bill, lump-sum, unit priced, time & materials, cost plus) for each contract item. Track all the individuals involved with a contract. Track all documents and functions for each contract item. Assign GL accounts to each contact item (for example, AR, retainage AR, revenue). Assign GL account prefixes (for example, divisions, departments, companies) to each contract item. Identify GL revenue account exceptions for each contract item (for example, track different types of work separately in your GL). Add up to 250 user-defined fields to track additional contract information. Use customized checklists to track contract action items. Assign different customer or billing contacts, invoice formats, rate and markup tables, and retainage percentages to each contract and contract item. Define the billing frequency for each contract. Control invoice numbering by contract. Automatically maintain last invoice amounts and dates, and last payment amounts and dates. Link contracts to jobs for automated processing and detailed reporting. Optionally accumulate billed totals for month-to-date, next month, year-to-date, next year and contract-to-date periods. Access retainage held, billed and balance amounts by contract item. Change order tracking Tie change orders to contracts or contract items. Automatically change contract amounts and contract item amounts based on approved change orders. Track original contract units and amounts, approved change orders and revised units or amounts contracted. Record the reason for the change, the scope of the change, the dollar amount of the change, and units. Record multiple items per change order. Create Contracts change orders based on change order requests logged in Job Cost. Revise Job Cost change order requests to minimize data entry (for example, change the status to denied or reduce the amount prior to approving). Track change orders by cost type. Track the estimated cost of the change along with the contract change order amount for profitability analysis. Inquiry

10 Choose from several pre-designed Contracts inquiries (for example, Derived Totals, Change Orders). Drill down on summary information to view supporting detail (for example, click on a contract to view detail by contract item). Apply conditions to display only the information you need to see. View and insert electronic notes and file attachments. Insert additional columns of information on-the-fly. Modify any of the more than 100 inquiries, or create new inquiries using Inquiry Designer. predefined tasks. Define security rights by user or group. Contracts is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business. Reporting Choose from several pre-designed Contracts reports to calculate and print information at any time (for example, Contract Schedule of WIP, Contract Item Billing Summary, Contract Change Order Log). Apply conditions and ranges to print exactly the information you need. Modify nearly all of the more than 500 reports, or create new reports using Report Designer. Additional features Enter electronic notes to contracts, contact items, change orders, and change order items to document additional information. Attach electronic files (for example, job photos, scanned images of a contract) to contracts, contact items, change orders, and change order items. Customize the toolbar for push-button access to reports, inquiries and tasks. Change descriptions that are on the screen to match your company s standard terminology. Set up macros for unattended processing of

11 Cash Management Cash Management is an easy-to-use tool that lets you view and track cash transactions generated in Sage Timberline Office applications such as Accounts Payable, Payroll, Accounts Receivable, Job Cost, and Property Management and then reconcile them with your company s bank statements and general ledger. What s more, Cash Management also simultaneously tracks your register and bank balances, giving you a simple way to stay on top of your cash flow and ensure that accounts are funded at optimum levels. Cash Management also contains a number of features designed to help you maintain the integrity of your books. For example, you can enter new transactions, such as deposits, withdrawals, and adjustments directly into Cash Management and create corresponding general ledger transactions at the same time. Unposted transactions entered into Cash Management can be easily edited. Transactions created elsewhere are edited at their originating source, which ensures reconciliation across applications. Finally, you can limit which applications have access to specific accounts, which helps prevent the accidental misuse of accounts. Cash Management allows for intercompany and central bank accounting, and can also receive cleared check information from banks electronically. For added convenience, it s possible to suspend a reconciliation in progress and save your work, so that you can go do something else, and then return to the task later without having to start from scratch. To make things even easier, the application features a spreadsheet-style grid and a Setup Assistant, which walks you through the bank account setup process and confirms that accounts balance before you begin posting transactions. You can also get up and running quickly and efficiently when you streamline your software setup with the Setup Wizard. And the Workflow Center provides instant access to the tasks you perform most often in a simple, intuitive workflow layout. Whether you require the customization of the Cash Management Setup Assistant or utilize the Setup Wizard, Sage Timberline Office offers the flexibility necessary to meet your business requirements. Following is a detailed list of features Cash Management offers that will help you keep your company s books accurate and balanced. Setup Control which bank accounts and cash accounts can be used by each interfacing application to eliminate posting errors. Limit maximum check amount per bank account. Establish multiple GL cash accounts per bank. Cash transaction management Keep track of all checks generated in Accounts Payable and Payroll, and all deposits entered into Accounts Receivable, Job Cost, and Property Management through an easy-to-read register on the screen. Track the status of each transaction (open, cleared, or reconciled). Enter deposits, withdrawals, adjustments, interest, and miscellaneous charges directly into Cash Management and automatically create corresponding entries in General Ledger. Easily edit unposted transactions entered into Cash Management, or go to the source to edit transactions originating from other Sage Timberline Office applications. Bank reconciliation Instantly update difference between reconciled balance and statement balance for tracking your progress as you reconcile. Easily mark individual transactions reconciled as reflected in your bank statement, or select a range of transactions to reconcile. Reconcile Cash Management bank accounts with your bank statement. Suspend the reconciliation process in progress, then pick up where you left off when you return. Inquiry Choose from a number of pre-designed inquiries (such as bank balance, cash balance, and bank register). Drill down on summary information to view

12 supporting detail. Apply conditions to filter information that you don t want to see. View and insert electronic notes and file attachments. Insert additional columns of information on-the-fly for quick access to the data you need most. Modify any of the more than 100 inquiries, or create new inquiries using Inquiry Designer, a Sage Timberline Office product. Reporting Choose from a number of pre-designed reports (such as Balance by Batch, Cash Totals to General Ledger, and Check Register). Apply conditions and ranges so that only the specific information you want to report prints. Modify nearly all of the more than 500 reports, or create new reports using Report Designer, a Sage Timberline Office product. with a click of the mouse. Additional features Electronically import cleared check information from banks. Process intercompany accounting transactions. Process cash and accrual accounting transactions simultaneously. Add up to 250 custom fields to the bank account record for additional information tracking. Attach notes and files to individual transactions. Cash Management is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business. Setup Wizard Use a ready-made list of bank accounts or set up your own. Keep on the right track with built-in Tips and Tricks. Enter Beginning Balances and tie back to the GL. Automatically back up your data.. Workflow Center Quickly access frequently performed tasks in an intuitive workflow layout. Easily view commonly used reports and inquiries. Perform quick and easy reconciliation to the General Ledger. Instantly access assistance and help topics

13 Address Book Address Book provides a central location from which to access and manage all of your company s business contacts and related information. Included with the purchase of any Sage Timberline Office application, Address Book ensures that everyone always has the most recent and complete contact information within reach. Changes or updates to contact information, such as an address change, made in one area of the company are automatically reflected throughout all Sage Timberline Office applications and instantly made available to all users in the company. For companies already using Sage Timberline Office products, Address Book contact data can be easily synchronized with contacts in existing Accounts Payable, Accounts Receivable and Estimating databases. Flexible setup allows access to comprehensive contact information Address Book contact records can contain a wide range of information and options. For example, with Address Book you can: Track all of your business partners and associated contacts, establish a primary contact and assign roles to individual contacts within an organization such as estimating, accounts payable, accounts receivable and billing. Set up multiple addresses (including shipping, remittance, street, etc.), phone numbers and other contact information in each company or individual person contact record. Enter useful information such as the trade of a subcontractor, the type of supplier or the region the vendor serves, then query off of these fields in the future to quickly find the vendor you re searching for. Assign a preferred default delivery method to individual contacts noting to send via print, fax or . Once selected, Timberline Office applications will automatically send all information by this default. Users may change the delivery method at the time of sending if needed. Customize most of the software s dropdown lists to fit your company s contact tracking needs. Set up custom fields for additional contact information and attach documents as needed to contact records. Track business enterprise types (MBE, WBE, SBE, VBE, DBE). Specify in Address Book which contacts you want to appear in Accounts Payable, Accounts Receivable and Estimating software, and which contacts you don t want to appear. Address Book reports Address Book also makes numerous reports available, including company, fax, person, phone, , customer, accounts payable, vendor and estimating vendor. Address Book is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business.

14 Access and manage all of your company s business contacts and related information in one central location.

15 Job Cost Job Cost is the Sage Timberline Office resource that collects all project-related information and stores it in a format you customize to fit your business. From a simple costing structure with basic job codes and standard cost codes, to a sophisticated structure with multi-sectioned jobs, multi-sectioned cost codes, and multiple cost categories, Job Cost can handle virtually any level of tracking complexity. Job Cost gives you complete control over commitment and change order management. Enter subcontracts and purchase orders directly into Job Cost, or import them from other programs, then track them against invoices for total control over committed costs. And manage every step of the change order process from pending through approval to ensure change order profitability. Using integrated information access tools, your project information is always immediately available. Interactive inquiries let employees view information such as potential cost overruns, percent complete, and production units in place on the screen in seconds. And customizable reports let you calculate and print information in any format you choose for in-depth project analysis. Get up and running quickly and efficiently when you streamline your software setup with the Setup Wizard. Workflow Center provides instant access to the tasks you perform most often in a simple, intuitive workflow layout. And Job Central allows you to compile the various components of a job from one convenient spot. You have the complete job picture from start to finish available from a single location. Following is a detailed list of the features Job Cost offers to help you keep projects on track: Job tracking Track contract amounts, estimates, costs, subcontracts, purchase orders, quantity totals, production information, customer information, billings, and other project information in as much detail as you need. Format job IDs with up to 10 alphanumeric characters and up to three sections. Format cost code IDs with up to 12 alphanumeric characters and up to four sections. Track an unlimited number of user-definable cost categories. Use an optional extra costing level to isolate special cost areas without disassociating them from the main job. Set up standard cost codes and categories to streamline job setup and to improve consistency of cost analysis. Add up to 250 user-defined data fields to several Job Cost records to track additional job information. Track project totals by job, year, quarter, month or week. Track period-to-date accumulators daily, weekly, bi-weekly or semi-monthly. Track job status and scheduling dates. Define custom totals and miscellaneous accumulators. Define tax groups for each job by cost type. Set up GL cost account groups to debit GL cost accounts by type of job. Entry and processing Send all job-related information from other Sage Timberline Office applications to Job Cost. Enter direct costs into Job Cost, or import them from other programs (for example, overhead allocations, miscellaneous cost adjustments). Enter owner change orders, commitment change orders, estimates and commitments. Lock an original estimate to prevent modification. Easily edit entries even after they ve been posted (security permitting). Capture daily labor hours for certified jobs. Optionally prevent edits to transactions originating outside of Job Cost. Specify exactly which GL accounts may be used for various jobs, tasks, etc. Specify who should approve AP invoices for each job. Commitment management Enter subcontracts and purchase orders for any combination of jobs, cost codes or categories. Break out subcontracts or purchase orders into unlimited line items. Track item descriptions, scopes of work, scheduling information, and insurance requirements. Track payment and performance bond information. Track detailed contract approval information. Track schedule dates for each subcontract.

16 Retrieve and change vendor insurance information from Accounts Payable to reflect separate insurance for a project. Track miscellaneous commitment requirements with a user-defined item checklist. Track secondary vendors to generate joint checks and monitor secondary liens. Mark cost codes or categories as bought out to analyze contract variances. Change order management Enter and track owner requested change orders and commitment change orders. Document who initiated the request, who prepared the change order, who approved it and when. Track changes to the original contract, estimate, subcontracts, purchase orders, and production totals. Track the status of each change order item with customizable descriptions (for example, requested, verbal OK). Associate commitment change orders with owner change orders. Tie change orders to contracts and budgets. Record billable or internal change orders. Enter revisions to production units. Inquiry Choose from several pre-designed Job Cost inquiries (for example, Profit Summary, Remaining Estimate, Required Productivity). Drill down on summary information to view supporting detail (for example, click on a job to see cost code information). Apply conditions to display only the information you want to see. View and insert electronic notes and file attachments. Insert columns of data on-the-fly to quickly access additional information. Modify any of the more than 100 inquiries, or create new inquiries using Inquiry Designer. Reporting Choose from several pre-designed Job Cost reports to calculate and print information at any time (for example, Cost at Completion Trends, Committed Cost Detail, Change Order Log). Apply conditions and ranges to print exactly the information you need. Modify nearly all of the more than 500 reports, or create new reports using Report Designer. Setup Wizard Reduce overall implementation time with streamlined processes. Decrease manual data entry with copy and paste functionality. Set up software at your own pace. Setup Wizards will remember where you left off. Stay on the right track with built-in Tips and Tricks. Enter beginning 0balances and tie back to GL. Automatically back up your data. Workflow Center Quickly access frequently performed tasks in an intuitive workflow layout. Easily view commonly used reports and inquiries. Instantly access assistance and help topics with a click of the mouse. Job Central Set up jobs, including billing information, schedule of values, and estimates all from one convenient location. Ensure accurate data entry with copy and paste capability. Complete the setup at your pace. Job Central will remember where you left off. Get fast access to Job Central processes right from Desktop. Additional features Enter additional project information (for example, percent completes, production units in place, anticipated change orders) with customizable field worksheets. Import estimates, commitments and direct costs from other programs. Enter notes and attach electronic files (for example, spreadsheets or word processing documents) throughout Job Cost for additional documentation. Track jobs for multiple companies in the same general ledger. Define security rights by user or group. Customize the toolbar for push-button access to reports, inquiries, and tasks. Change descriptions that are on the screen to match your company s standard terminology. Set up macros for unattended processing of predefined tasks. Access Sage Timberline Office project accounting information with other ODBCcompliant programs (for example, Microsoft Excel and Word). Job Cost is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business.

17 Sage Timberline Office Desktop Simplifying workflow and saving time, Desktop presents all the information and resources you need in a single location to efficiently manage your work. From one screen, you re able to efficiently review mission-critical information and initiate tasks in the software important to your role in the organization. Fully customizable, Desktop acts as a personal home page and allows each person to organize common tasks according to individual requirements. Create shortcuts to the applications you frequently use. Access non-sage Timberline Office resources such as Word documents, Excel files, and favorite web sites. Highlight important inquiries and reports. And set up your personal desktop to automatically deliver key business metrics that you can refresh at any time. The Sage Timberline Office Desktop links you directly to the Sage Information Center, the smart way to stay on top of industry, company, and product information to maximize your software investment. You ll find the latest news, tips and techniques, product alerts and notifications as well as information on training, support, and customer feedback specific to Sage Timberline Office. Desktop functionalities such as Setup Central, Workflow Centers, and Job Central deliver unparalled easy-of-use for a streamlined, implementation and efficiencies to maximize your profitability. Setup Central Wizards speed implementation time and simplify setup procedures to get you operational, with less downtime. Streamline and integrate business processes to run more efficiently an accurately with Workflow Centers. You ll have the information you need in a more timely fashion resulting in better, more informed business decisions. With Job Central, easily set up common types of jobs and contracts from one convenient location, saving you time while ensuring that the job details have been covered. Because Sage Timberline Office provides this implementation flexibility, you have freedom to choose what works best for you based on your unique business objectives and system requirements. You can customize your implementation as necessary to accomodate complex business processes, or take advantage of the additional Desktop features to address more common, industry-standard practices. Desktop features and efficiencies Make your access to all of your Sage Timberline Office functionality, other applications, and information direct and immediate. Use a pre-configured home page as a foundation to quickly create your own personal digital dashboard. Designate and group common tasks, inquiries, and reports to streamline workflow. Connect directly to tools and information such as Microsoft Word and Excel documents and commonly referenced web site links. Streamline your reconciliation process with a built-in reconciliation tool and reports. Take advantage of the flexibility to create a unique desktop for each user in your organization to meet role-specific needs. Provide new employees with predefined desktops to help them quickly get up to speed on how to access the technology tools and information associated with their job roles. Setup Central Wizards Streamline the software setup and reduce overall implementation time. Decrease manual data entry with copy and paste functionality. Set up software at your own pace. Setup Wizards will remember where you left off. Keep on the right track with built-in Tips and Tricks. Enter beginning balances and tie back to the GL. Automatically back up your data.

18 Workflow Centers Quickly access Workflow Centers from the Desktop. Optimize your productivity by accessing tasks you perform most often in an intuitive workflow layout. Instantly view commonly used reports and inquiries. Easily reconcile General Ledger and sub-ledgers. Job Central Set up jobs, including billing information, schedule of values, and estimates all from one convenient location. Use copy and paste functionality for fast, accurate data entry. Sage Timberline Office Desktop is part of Timberline Office, fully integrated financial and operations software for construction and real estate professionals. Quickly access assistance topics with a click of the mouse. Customize your desktop by creating shortcuts to information that is most pertinent to your daily routine.

19 Estimating Standard Built to accommodate company growth, Estimating Standard serves as the foundation of what s been proven. Setup Simplified Now you can get up and running on Estimating Standard even faster. The time-consuming task of setting up and building a database has been streamlined with the Database Builder Wizard. The Wizard walks you through the necessary steps of establishing your database more quickly and efficiently, saving you time and money and allowing you to take full advantage of the Estimating software. Easy to learn Estimating Standard includes a comprehensive online help system that slashes the learning curve. You can use software help to walk stepby-step through many of the common estimating tasks. Or if you need more detail, sit back and watch a visual run-through of a procedure. You can also do key word searches, review the table of contents, and locate by topic answers to your questions. These capabilities make Estimating Standard extremely easy to learn a good tool for getting new estimators up to speed quickly. An interactive spreadsheet With Estimating Standard s spreadsheet, everything you need to build an estimate is available with the click of a mouse. At all times, you get total interaction on the screen, in real time, with no paper printouts needed to see your work. And there s no estimate size limit either. Estimating Standard makes it easy to analyze and fine-tune your estimates. You can rename and move columns around. Open and compare several estimates at once. Even drag items from one spreadsheet into another for quick creation of new or alternate estimates. Want to view your work by location? You can do that too. In fact, with the click of a mouse you can look at your estimate by division or item, takeoff order, assembly, bid item or other user-defined Work Breakdown Structure (WBS) code. You can also create and save unlimited, personalized views of the spreadsheet while you work. So later, you can see the estimate just the way you need to during review. Plus estimates can be viewed in full detail or summarized to the major estimate divisions. Ever forget to save your work? Don t worry. Unlike typical memory-based spreadsheets, Estimating Standard s disk-based spreadsheet resides on your hard drive. So you never have to save your estimate. Or worry about losing your work. Fast takeoff There s more than one way to do takeoff. Estimating Standard gives you several all designed to give you more accurate estimates, in less time: Quick takeoff Simply drag one or more items from the database directly into the spreadsheet on the screen. Enter dimensions and the software automatically calculates all quantities for you. Item takeoff If you want to work with database items before they go into your estimate, you can drag them into the item takeoff window. When you re ready, just click the OK button to add them to your spreadsheet. Smart Assemblies takeoff To save lots of time, you can take off all the items of a wall, door, concrete slab or other building component in just one step. Estimating databases include a variety of common assemblies that you can modify. Or you can build your own. Presentation-quality reports These days, your numbers have to look good. We re talking different type fonts and sizes, bolding, italic and colors. With Estimating Standard, you can produce professional-looking, easy to-understand reports for clients and upper management. Not only can you control the look of your reports, you can control the content. You can create custom headers and footers and include graphics. And Estimating Standard s WYSIWYG (what you see is what you get) reporting lets you quickly strip, add to and tweak the estimate just the way you want. Then print. Professional reporting has never been simpler. Estimating Standard is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business.

20 For super fast takeoff, simply drag items from the database into Estimating Standard s interactive spreadsheet.

21 Estimating Extended For estimators who demand more from estimating systems, Estimating Extended, a Sage Timberline Office application, offers our most comprehensive package of cutting-edge estimating tools. Setup Simplified Now you can get up and running on Estimating Extended even faster. The time-consuming task of setting up and building a database has been streamlined with the Database Builder Wizard. The Wizard walks you through the necessary steps of establishing your database more quickly and efficiently, saving you time and money and allowing you to take full advantage of the Estimating software. Slash takeoff time Sage Timberline Office offers estimators several ways to take off estimates in less time. With quick takeoff, you simply drag individual or groups of items from the cost database directly into the spreadsheet on the screen. Enter dimensions, and the software calculates all quantities for you. Or, if you prefer, you can use item takeoff to work with items prior to pulling them into the spreadsheet. For ultimate time-savings, Smart Assemblies or Model Takeoff is your tool, letting you take off all items in a wall, door, concrete slab or an entire building core and shell all at once. A takeoff audit trail is also included in Estimating Extended, so you can double-check your work at any time. Manage complex estimating with variable pricing Choose the materials pricing and labor production rates that make the most sense for the job whether that means the default settings or your own custom prices and rates. You re able to store up to 20 different prices for a single item and 10 different labor production rates. Keep bids and quotes within reach The software s subcontractor bid grid offers a simple way to store, analyze, and select subcontractor bids and quotes by item. Log each subcontractor s name, bid quantity, unit price, total bid amount, and any notes in the pop-up grid. Then just click on the bid you d like to use, and the estimate instantly calculates the item based on your decision. What if you change your mind? Simply check a replacement bid, and the substitution is made instantly. See it all from a new angle With Work Breakdown Structure (WBS) codes, you can organize estimates a variety of ways. By project phase. Drawing detail. Or location, like Floor 1 or 2. Just define and assign your own WBS codes to any estimate item, either in the database or during takeoff. With the ability to attach up to 40 WBS codes to each item, your analysis and reporting possibilities are endless. Not only can you work with an estimate in any order you choose, you can change the order instantly using the sequencing tabs at the bottom of the spreadsheet. Easily make adjustments Whether it s during analysis or at the last minute, making adjustments to an estimate is a snap in Estimating Extended. The software s adjust columns feature lets you revise all, or a portion of, the quantities, amounts, and prices contained within a column at once. Calculate by a percentage, by multiplying or dividing and amount, by replacing an amount, or by spreading an amount proportionally over the selection. On bid day, when time is everything, adjustments can be easily made through Estimating Extended s totals page. Log in last-minute cuts and adds, and the software automatically generates the change throughout all the affected areas of the estimate. Or use the adjust job totals feature to match a pre-defined job total or cost per unit, or to play with the final numbers. Go global Estimating Extended makes it easy for you to take off an estimate in one system of measurement and deliver it in another. Estimates can automatically be converted from Imperial units to metric units or vice versa. Present your work with flair With so much riding on it, it s critical that the work you produce for clients and upper management be professional-looking and easy to understand. Estimating Extended reports are just that, with the ability to include different type fonts and sizes, bolding, italics and colors. You can create custom headers and footers, including graphics, and use WYSIWYG (what you see is what you get) reporting to quickly strip, add to and tweak an estimate just the way you want.

22 Estimating Explorer Estimating Explorer offers you a better solution to efficiently organize, manage and analyze your estimates. Tracking down a specific estimate in bid logs that often contain hundreds of estimates can be a nightmare. And managing your estimates grows more complex with every bid you create. The key to estimate control is organization. Estimating Explorer eliminates time-intensive searches by automatically creating an up-to-date master list and description of every estimate in your system. Within seconds you can sort your estimates by estimator, bid date, estimate number or a variety of other criteria to locate an estimate. Once you do, you re just one click away from the estimate s spreadsheet. Estimating Explorer s file management tools don t end there. The software s ability to compress and archive estimates and all their associated files, not only saves you disk space but also allows instant access to all your estimates both new and old. Estimating Explorer also helps you keep track of your bid schedules. Log important bid events, such as bid dates, pre-bid meetings, and site inspections. And, with built-in integration to Microsoft Outlook, you ll be reminded of important Bid Due dates and times to ensure you don t miss a deadline. Managing your estimates also means understanding the big picture. Estimating Explorer not only organizes your estimates, but gives you the tools to stand back and analyze your work. Need to know what your estimating volume is by estimator? Or your year-to-date estimate volume? You can find these and many other answers using Estimating Explorer s management reports and graphs. Estimate information can also be exported directly to Microsoft Excel for further analysis or custom graphing. Whether you need to zero in on estimate details or summarize your bid results, Estimating Explorer makes estimate management simpler. Product features Works with Estimating Standard or Estimating Extended software. 32-bit software runs on Microsoft Windows operating systems. ODBC-compatible (Open Database Connectivity). Includes Sequel backend for improved performance. Scans for all estimates, databases and associated files on your hard disk or server. Instantly locates any estimate or database in your system using a number of search options. Allows viewing of the estimating spreadsheet from within Explorer without launching the Estimating application. Manipulates spreadsheets for improved cost analysis by resorting, collapsing/expanding, show/hide columns or requesting the totals page. Compresses and archive all estimate and estimate-related files. Copies, moves, and deletes estimates and associated files simply and easily Tracks progress of jobs using status field (e.g., won, lost, bidding) and enables collection of competitive bid information such as names of bidders, amounts bid and bid winners. Stores important due dates on bid related events. Seamlessly integrates to Microsoft Outlook for automated notification. Allows entry of multiple user-defined bid events, such as bid due, pre-bid meeting, site inspections, and more. Reports Several built-in reports sort and summarize estimates by client, project type, estimator, status, and more. Includes Cross-Tab reports showing estimate volume by estimator, project type or status. Offers a Competitor Bid by project type report for a month, quarter, year or any specified date range. Provides summary bid volume graphs by project type, status, and estimator. Allows you to create user-defined reports and graphs using Microsoft Excel and the spreadsheet manipulation. Estimating Explorer is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business.

23 Estimating Explorer offers you a variety of reports and graphs to help you better manage your estimates.

24 Estimating Extended also delivers a number of advanced reports to help in estimate analysis. Print the cost variance report to quickly see where costs and quantities have varied between two similar projects. Or view the cost comparison report to zero in on where unit costs have changed between conceptual, interim, and final estimates on a project. Estimating Extended is a part of Sage Timberline Office, fully integrated financial and operations software for construction and real estate professionals. With Estimating Extended, analysis and reporting possibilities are endless. For instance, use WBS codes to produce an estimate sorted by Uniformat. A subcontractor bid grid in Estimating Extended makes it simple to store, analyze and select subcontractor bids by item.

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26 Estimating Features MICROSOFT WINDOWS TECHNOLOGY 32-bit architecture improves software performance, speed, and use of computer memory (e.g., problems with one application won t affect other applications). Also allows use of long file names up to 255 characters. Multiple document interface (MDI) lets you open multiple estimates at one time. Drag and drop technology lets you drag items from a database list or estimate and drop them into your current estimate. Extensive online help system including context sensitive help, index-level help and Show Me demos helps you learn the system quickly. PDF files of estimate reports can be created for improved communication and security. Estimates can be sent via using Microsoft Outlook. ESTIMATE MANAGEMENT Explorer can help you easily organize, manage and analyze hundreds of estimates. Locate any budget in your system instantly whether current or archived through Explorer s master estimate list. Tools for cross-estimate analysis and bid schedule management are also available. Standalone estimates can be created using multiple databases and viewed independently from their corresponding databases. Cost index automatically generates or reprices estimates based on the geographic location of the project. Combine assembly feature available on sorts and reports simplifies review and analysis of estimates when the same assembly is taken off multiple times. TAKEOFF One-time items can be used to add specialty items to the estimate without cluttering up the database. One-time items can also be copied to the database Quick takeoff is a fast, easy way to build an estimate. Just drag items from the database directly to the spreadsheet. Item takeoff lets you work with a group of items before they are copied to the spreadsheet and allows multiple passes for the same items. You can even save a group of items as an assembly. Smart Assemblies TM takeoff saves time by letting you select all the items of a wall, concrete slab or other building component in one step. Assumptions used to create an assembly can be viewed through a standard Internet browser interface. - One-time assemblies let you customize the assembly take-off process on an estimateby-estimate basis. - Review mode gives the user an easy way to make adjustments or corrections at any time, before or after accepting the assembly to the spreadsheet. Detail and totals windows can be opened directly from the spreadsheet so you can see and edit individual items and estimate information such as subtotals by category, markups and total cost per unit. Reprice estimates by percent or using database prices to keep estimate prices up-todate and in line with your database prices. Estimate quantities can be converted automatically from imperial to metric units or vice versa. Audit trail provides a detailed breakdown of every item/assembly taken off so you can verify take-off quantities (including multiple passes), unit prices, amounts and much more. Crews and resources allow you to set up an unlimited number of crews, which can be automatically priced. Rate tables assigned to the estimate determine what labor and equipment prices apply. One-time crews can be set up as you do takeoff. This allows users to fine-tune costs by by adjusting labor and equipment resources required for the task. SPREADSHEET Disk-based spreadsheet eliminates the risk of losing estimate information due to power surges or outages. The spreadsheet resides on your hard drive so you don t have to remember to keep saving your work. Multiple estimates open at once allows you to compare similar estimates on screen and even jump-start new estimates by copying parts and pieces from one estimate to another. Unlimited number of spreadsheet layouts can be used to customize the spreadsheet s appearance to meet your special take-off and reporting needs. User-defined Work Breakdown Structure (WBS) codes can be assigned to estimate items, allowing you to organize your estimate in a variety of ways (e.g., by bid item, cost code, estimator, etc.). WBS library stores pre-established WBS codes for instant retrieval estimate to estimate. Spreadsheet sequences give you different views of the estimate. You can view it by phase/item, take-off sequence, assembly, location/phase and user-defined WBS code (e.g., subcontractor, CAD reference, material class, etc.). Customizing the spreadsheet appearance is possible using different type styles and sizes, bolding and color highlighting. Changes to column order and column headings are also quickly and easily made. 10-level spreadsheet groups items on the spreadsheet and determines the order in which they appear. Also supported on a number of estimating reports. Move/copy can be used to move or copy items, or a whole section of the estimate, from one area to another. A huge timesaver when estimating work similar to what you ve already estimated, like estimating additional floors in a building. Adjust column feature provides a way to modify quantities, amounts and prices within a range of marked cells at one time. Adjustments are tracked and can be easily undone. Specification notes at all spreadsheet levels let you attach notes to any item, phase, division, assembly, location and so on. Notes also print on reports. Subcontractor bid grid makes it simple to store and select subcontractor bids by item. Cuts and adds feature lets you log in one place, last minute price adjustments that can affect many different areas of your estimate. Adjust job totals feature allows you to adjust the estimate to match a pre-defined job total or cost per unit. User-definable markups, such as overhead, profit, bond and insurance, can be added to each estimate as necessary and customized on an estimate-by-estimate basis. Auto-scan for incomplete items makes it easy to locate and finalize items in the estimate that are incomplete. Estimate overlines enable the display of add-ons, totals and grand totals at the group, phase, and item levels. User-defined Work Breakdown Structure (WBS) codes can be implemented for more personalized spreadsheet views. REPORTING WYSIWYG (what you see is what you get) spreadsheet reporting lets you set up your spreadsheet to look just the way you like it, then print your custom layout as a spreadsheet report. Summary and detailed level reports let you determine how much or how little information prints for each report. Report sort sequences give you complete control of the order in which report information prints. Bill of Materials lets you print material items from the estimate according to material classification.

27 Estimating Features (cont.) Cost variance and cost comparison reports are powerful analysis tools you can use to zero in on the differences between estimates. Estimate comparison can be performed at any level of detail and at a variety of sort options. User-defined headers and footers, including text and graphics, can be created for all reports. In addition, complete control of type styles and sizes, bolding, background color and scaling allows you to customize the appearance of your reports for presentation purposes. Option to allocate indirect costs to direct costs can be used to bury markup costs in the items to which the markups apply. The estimate s bottom line doesn t changemarkups are pro-rated across appropriate items. PDF files of estimate reports can be created for improved communication and security. WBS codes enable a more customized reporting system. DATABASE Electronic price book updating methods can be used to update database prices by category, by user-defined price code, by the cost index feature for prices in a specific geographic location, or from within the Buyout worksheet. Specialty or one-time items can be added to the database from your estimate. Five database cost categories let you group database items according to cost category (labor, material, subcontractor, equipment or other costs). Each database item can track up to three cost categories. 99 user-definable ways (subcategories) to group items and make it possible to print allowances or accumulated costs for special groups of items (e.g., owned vs. rented equipment). Totals appear on reports showing total cost, total units and cost per unit. Unlimited number of user-defined formulas with note option lets you build your own formulas using variables and formula tables you define. Each variable can have user-defined help and each formula can include notes to document assumptions. Formula variables allow preset minimum, maximum and default values to help prevent input errors during takeoff. Each variable can include user-defined help to aid the estimator during takeoff. Advanced markups can be used to set up 999 different markups to track anything from bond calculations that include step tables, to material sales tax, labor and equipment surcharges, profit, overhead and more. Cost index automatically generates or reprices estimates based on the geographic location of the project. Up to 20 price levels may be stored in the database for a single database item. The pricing method can be changed during or after takeoff. Up to 10 labor productivity factors can be used to determine the labor unit for a single database item. Items in the database can be sorted using secondary items. New sort criteria can include WBS code, job cost phase, etc. A new method of finding items is now available through an index search of the item descriptions. Model files can now be merged using similar functionality that applies to other common merged fies. INTERFACES AND OTHER OPTIONS Model Estimating produces conceptual estimates in minutes simply from your responses to a series of straightforward questions about your project. Model Estimating nests related items and assemblies into a single model to simplify the estimating process. Palm Estimating allows you to take off dimensional information on a handheld device while in the field, then send the data to your Timberline estimating desktop software to create a detailed estimate or change order. Compatible with devices running Palm OSTM, version 3 or higher. eplan Takeoff generates counts and quantity takeoffs directly from On Center s On-Screen Takeoff electronic drawings for immediate use in your estimates. Digitizer streamlines takeoff of blueprint dimensions and allows you to create a customizable dimension list including the name, quantity and image associated with calculations. Save, store, print or send values to an Estimating spreadsheet automatically. Cut & Fill provides quick and accurate earthwork estimates. From and to estimates interface options allow you to send estimate information directly to Primavera (P3 and SureTrak Project Manager ), Microsoft Project, and Timberline s Job Cost. Take-off values can also be imported from Cut & Fill. ODBC lets you link data between applications with different file structures, as long as both applications have an ODBC driver. Database pricing can be updated using RS Means and i2 Technologies pricing information. CAD Integrator maps IFC CAD objects and their attributes to items and assemblies, minimizing the need for manual takeoff. Buyout automates the entire RFQ generation, analysis and selection process. Address Book provides a central location in which you can access and manage all your company s contacts and related information.

28 Crystal Reports Crystal Reports version 10.0 professional edition is available as a limited license solution for Sage Timberline Office data. It transforms your information into presentation-quality reports. Simple design tools and built-in assistance guide you through common report-building tasks such as connecting to your data source, selecting fields and records, grouping, sorting, and formatting. Templates provide many standard formatting options letting you easily select colors and fonts, include images, and add other elements such as your company logo. Report templates, including both formatting and data access operations, can be customized, saved, and applied consistently across a variety of reports. Features and efficiencies Create exactly the report you need including cross-tab, conditional, drill-down, summary, and more. Tap into built-in functions or customize as you wish to control formatting, logic, and data selection. Choose pre-defined formatting options or customize for the look you prefer. Expedite report design by storing key report elements including commands, text, images, and custom functions. Store, share, and reuse at any time. Easily update information across multiple reports. Crystal Reports is a part of Sage Timberline Office, fully integrated financial and operations software for construction and real estate professionals.

29 Create presentation-quality reports using built-in Crystal Reports templates and design tools.

30 Financial Statement Designer Included as a component of General Ledger, Financial Statement Designer allows you to quickly and efficiently modify predefined financial statements or create your own custom statements from scratch. The Financial Statement Designer makes it easy to define the contents of each column, perform calculations on financial data, and print statements for current and prior periods. Following is a detailed list of the features Financial Statement Designer offers that will help you clearly communicate financial information to virtually any audience in whatever format they require: Custom statement design Base statements on your chart of accounts or company structure. Designate groups of financial statements to be printed together on a regular basis. Compare companies, regions, divisions and properties side-by-side in an easy-to-analyze spreadsheet format. Create multiple financial statements for each company, region, division, or property. Save designs so that you can use them over and over again without having to re-create them. Produce separate or consolidated financial statements for multiple fiscal entities. Produce reports using the account numbering scheme of joint venture partners, lending institutions, or government agencies. Produce statements that reflect the ownership percentage of each partner (both for single entities or for interests in multiple entities). Print statements for current and prior periods. Modify any of the standard statements, or create your own. Cut, copy, and paste information from one financial statement to another. Create one design template and use it to run the same statement for different fiscal entities. Define the information that prints in each financial statement by column and line. Designate where you want totals to print, and whether you want to itemize or summarize base accounts that comprise those totals. Designate your own headers, footers, column titles, and line descriptions. Determine the look of statements by designating number of decimal places, rounding methods, comma usage, and currency symbols. Define formatting characteristics, such as whether to bold, italicize, or underline column information, and how to display the heading. Additional features Define security rights by user or group. Customize the toolbar for push-button access to inquiries and tasks. Change descriptions that appear on the screen to match your company s standard terminology. Set up macros for unattended processing of predefined tasks, such as running a series of financial statements. Financial Statement Designer is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business.

31 Report Designer Report Designer for gives you the ability to quickly and easily modify more than 500 reports or create your own. Building reports is as easy as pointing and clicking on any field in your Sage Timberline Office database and dropping it into the report template. Reports can be totaled at any level, and conditions can be applied to print only the information you want to see. Once designed, reports can be placed on the main toolbar, which can be customized for each employee, giving them quick and easy access to the reports and inquiries they use most often. For added convenience, you can also create macros to print a specific set of reports with a single click of the mouse. For example, use a macro to generate a rent roll or a series of job cost reports for a project manager while you continue working on other tasks. To ensure that your reports appear professional and are easy to read, Report Designer also gives you the ability to choose font types, line spacing, page breaks, number and date formats, and field size. You can also bold, italicize and underline type. Following is a detailed list of the features Report Designer offers to put you in complete command of the information you present to others: Custom report design Modify reports so that the information they contain is presented in the style best suited to those who are reading them. Access fields throughout your Sage Timberline Office database. Insert conditions to print only the information you want. Place printed totals and summarized information in any order you choose. Allow the people printing reports to control their content at run time. Enter text, headings, and comments to clarify data for readers. Build reports by clicking on any field to add it to the report template. Move fields within the template screen easily by dragging and dropping. Change font, bold, italic, and underline formatting. Alter line spacing, page breaks, number date formats, and field sizes. Additional features Customize toolbars and drop-down lists for each employee. Use design notes to document details pertaining to a report, such as prompts, conditions, special considerations, sort orders, total and summarization levels, formatting, and records used. Move the floating toolbar anywhere on the screen. Use the right mouse button to access What s this? help capabilities. Print formulas for easy archiving and analysis. Find solutions to common printing problems using the printing troubleshooter. Report Designer is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business.

32 Inquiry Designer Customize how you want your Sage Timberline Office data to appear. With Inquiry Designer, you re able to modify pre-packaged inquiries or create new ones. Sage Timberline Office accounting applications come with more than 100 standard inquiries, each of which provides instant on-screen access to business and accounting information. Inquiry Designer enables you to customize the presentation of the information contained in each of these inquiries, so that you can access the data most relevant to you or create your own from scratch. When designing inquiries you can include data from any Sage Timberline Office application, and apply any formula, condition, or note you choose. Following is a detailed list of the features Inquiry Designer offers that will give everyone in your company the power to get the information they rely on more quickly and efficiently: Customized access Create customized inquiries for anyone who relies on Sage Timberline Office data. Drill down on summary information to view supporting detail (for example, drill down on an invoice to see associated distributions and payments). Create your own formulas or choose from a list of standard ones. Place conditions on inquiries to display only the information you want to see. Add additional columns of information while viewing inquiries for easy access to all the information you need to see. View inquiry information through form and table formats. Add fields while in form view in order to include even more data. Access the entire SageTimberline Office database (security permitting). Additional features Modify controls to allow or disallow inquiry view changes by employees. Access inquiries from a drop-down list on the toolbar. Click toolbar icons to access the last inquiry opened. Link electronic files, such as word processing documents, spreadsheets, and visual images, to inquiries. Customize toolbar for each user for pushbutton access to commonly used inquiries and tasks. Move the floating toolbar anywhere on the screen. Automatically display the name of graphical icon when cursor moves over it along with description of what it does. Use the right mouse button to access Help capabilities. Print Sage Timberline Office formulas for easy archiving and analysis. Inquiry Designer is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business.

33 Document Management Organize all important documents and files for fast, easy storage, retrieval, and routing. Document Management helps you eliminate the inefficiencies of managing excess files and paperwork. Document Management is an electronic document classification, storage, retrieval and routing system developed to run directly from within Sage Timberline Office. With Document Management, you ll quickly experience increased efficiencies through improved storage and document access capabilities. As a result, you will be able to effectively put your hands on information in a matter of seconds rather than hours or days. Utilizing a secure DocuVault database, you can capture, classify, and archive any document created by computer or scanner. Your ability to store these document images in a highly compressed, secure format allows you to begin freeing up needed space in your office by eliminating filing cabinets and boxes you currently use to store your company, property or project-related documentation. In addition, its powerful search engine allows you to retrieve files by document types, classifications, userdefined keywords, or multiple keywords with lightening fast results. Scan and classify documents using an unlimited number of document types such as job number or property, then route to the appropriate department and/or reviewer, or save for future distribution. Once it has been distributed, an automated notification is sent to the reviewers inbox, alerting them of the pending document. Do you have documents that need to be routed for approval or require further instruction? No problem. With Document Management you can apply an electronic approval stamp prior to routing the document. Easily annotate documents by applying sticky notes. This allows you to highlight specific areas within the scanned document and add questions and/or instructions to further streamline your document routing, collaboration, and approval process. Additionally, because of tight integration, invoice approval as well as invoice classification and creation, can be performed from within Accounts Payable and/or Document Management addressing the concept of one-time entry of data. A key feature of the Document Management application is its ability to integrate with other Sage Timberline Office applications. One of the benefits of this seamless integration is a convenient drop-down menu that allows you to organize your document with previously used data fields as you are classifying, routing, and approving current documents. You re able to view document images at the same time you re entering data into Sage Timberline Office so it s readily available. With Document Management you can share, link, and view document images within other Sage Timberline Office applications. Now you can find the information you need when you need it. Accessing important company and project related data has never been so easy and efficient. Document Management Capabilities Classify your documents by a number of fields such as job number, cost code, property, document type, user-defined custom field, or pre-defined classification, to expedite search and retrieval. Gain real time access to Sage Timberline Office data while classifying documents. Retrieve documents instantly with powerful, high-speed search capabilities. Compress documents easily, to save even more space, with a highly sophisticated compression routine. Use electronic notes and stamps, similar to ink stamping on documents, improving document history and facilitating the routing/approval process. Classify a collection of related documents for quick access to large groups of documents. Categorize groups of documents for quick CD burning or for internal and external distribution.

34 Easily retrieved images as PDF Files. Get up and running quickly with the help of a simple, self-contained setup wizard. Integrate with applications to alert users of documents awaiting approval or review. Document Management is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business. Powerful search capabilities allow users to limit results displayed based upon uder-defined classifications.

35 For Sage Timberline Office MyAssistant for Sage Timberline Office is an easy-to-use tool that actively monitors your business and notifies you of issues you deem important. Give MyAssistant an unlimited number of Tasks, schedule when each checks your business and then be notified in Microsoft Outlook when something needs attention. Tasks MyAssistant Tasks define situations you would like to monitor, when each should be checked and the action to take when issues arise. For each Task you can Select one of the 220 pre-built or a custom condition to specify what should be monitored. Schedule the Task to run automatically on a specified frequency. Define who to notify when the specified situation is found. Outline what to communicate when notifying someone. Specify the Sage Timberline Office reports and inquiries that are available from the notifications. To help you get started, MyAssistant comes with 125 construction or 75 real estate pre built Tasks. You can also create your own using a simple wizard. Run Tasks Schedule Tasks to run automatically each day, week, month, etc. Run Tasks on-demand for a quick check on one or more subjects. Run a group of Tasks to check your work in Sage Timberline Office. Notifications MyAssistant uses Microsoft Outlook to notify you of issues needing attention. Notifications can be addressed to specific people or sent to the app ropriate parties given the identified issues (See Roles). While viewing a MyAssistant notification you can Mark items complete. Ask to be notified again if the issue hasn t been addressed in X days. View any Sage Timberline Office * report or inquiry. messages can be sent for each Task / subject or notifications can be grouped into a Daily Summary where each person receives one a day, containing their notifications.

36 Notification Log The MyAssistant Notification Log provides a central location to see unresolved issues for the different areas of your business. With the notification log you can View the total notifications for each Task. Filter the list to view All, Open or Closed notifications. Mark items complete or ask not to be notified again. View Sage Timberline Office reports. While viewing notifications, request an Update to see a list of open items for a given subject. Roles MyAssistant Roles can be used to automatically notify the appropriate parties based on the identified issues. For example, with MyAssistant Roles you can Send each project manager the notifications for their jobs. vendors items needing their attention. Send customers a list of past due invoices. Conditions MyAssistant Conditions define what will be checked in your Sage Timberline Office database. Use any of the 200+ conditions provided with MyAssistant or create your own. When defining a Condition you can Reference any database field in the supported applications. Perform calculations. Use If, Then, Else logic. Compare dates, or do date logic something happening in the next X days. With MyAssistant Conditions you can monitor almost any aspect of your business. MyAssistant for Sage Timberline Office provides an easy way to be more proactive, improve communications and manage those things critical to growing your business. For more information on how MyAssistant can help you monitor your business contact your local Sage Timberline Office Business Partner.