DFS-Sphere eform Digital Form Process Solution for Business

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1 DFS-Sphere eform Digital Form Process Solution for Business Introduction Much time and effort is wasted today in handling and tracking paperwork of company forms and requests. DFS-Sphere eform allows you to automate the entire process of creating, filling out and approving of any form and request, integrating standard tools such as to notify users of reminders and approval status. Our DFS-Sphere eform eliminates inefficient paper-based or -based processing, multiple copies, and loss of paperwork. Companies can customize the solution using your own forms, routing each form according to your specific business requirements. Using our solution, you can monitor the status of any request in your system. DFS-Sphere eform allows you to cut out a lot of time in your process. Using our solution, user can fills out request on-line; the submitted request is automatically distributed to all the affected parties in their s or workflow inboxes for review and approval; it is then sent to the right staff for processing; throughout the entire process, all the affected parties can check status of any request in the system. DFS-Sphere eform is a web based application. You can access your request anywhere through desktop PC, laptop, ipad, or mobile devices at any time, either in your office, or outside your office. Benefits Form Process & Data Collection Eliminate paper form, paper routing, and paper document storage. Provide instant access to status of requests. Automate request handling process to reduce labor requirement and prevent errors. Generate audit trails to increase process visibility. Governance & Document Enforce company policies, roles, rules, responsibilities, and procedures to collect, store, retrieve and use information and documents. Ensure your company from security threats or noncompliance liability. Enforce best practices in document management or information usage.

2 Information & Document Management Help users to quickly, reliably, and cost-effectively find information and documents. Provides interfaces and dashboards to facilitate day-to-day business operations and improve productivity. Generate analytic or summary reports for company business operation. Track, store, and manage electronic copies of company forms, documents and image files. Features Pull data from databases. Electronic signature. Capture data into database. Automatic creation of PDF files from electronic forms. Real time status of requests. Manage form routing and request approval process. notification, reminder, escalation, and deadline notifications. Generate process status reports, summary reports and analytic reports. Custom designed data search. Easy integration with existing database, and existing software applications. Creating Exceptional Form Experiences DFS-Sphere eform can be used in many areas throughout your organization: managing the business, generating operational efficiencies, Improving service delivery, and many more Better Managing the Business Forms can be created to collect the check request, service order, travel expense, purchase requisition, or other information. They can dynamically present users with the latest data and then prompt them for their updates. For example, when creating a check request, employees might be presented with a form showing list of vendor and then prompting them for check item information; the check request is then routed to the right persons for approval and processing. Or a service order can be created online and then is dispatched to service group for tracking and service work. Page 2

3 All data collected is automatically stored and available for reporting and analysis. This data can even be exported to other systems such as Accounting system, Microsoft Excel or an XML spreadsheet for further processing. Generating Operational Efficiencies DFS-Sphere eform can help your organization streamline common and special business processes. New Hire on Boarding The onboarding process whether for a new employee, customer or business associate requires a broad set of applications and a number of processes. Each scenario is different and has its own set of tasks that need to be completed. DFS-Sphere eform allows you create forms to capture needed information and then initiate the appropriate work streams to facilitate the onboarding process. The system lets you specify the roles and workflows required for the onboarding process, and it integrates with back-end systems to streamline processes. These form workflows can notify, engage and synchronize all parties involved in the onboarding effort. You can generate notifications to alert team members of work items that need to be performed and then automatically route the form for approvals. Inspection Onsite inspections no longer require clipboards and paper. You can use DFS-Sphere eform to create forms for quality inspections, audits, inventories, retail store inspections and more and deploy them on mobile devices for the efficient collection of information. Once you collect your data, it s immediately available for reporting or exporting to another system for processing, so you can get real-time updates on your operations with modest effort. Registration You can make it easy for your customers and employees to register for programs and activities. With DFS-Sphere eform, you can easily design and deploy forms that let them enroll in your programs. Forms will automatically capture the data you need and store it in its relational database. Backend systems can be updated through services to provide an end-to-end solution. Integrate the registration form into your website with the DFS-Sphere eform and watch more customers register for your programs. Application When you want to apply for loan, job, grant, license, permit or some other type of service, you need to fill out an application. Many of the application questions are based on the applicant or perhaps demographics. DFS-Sphere eform lets you easily design dynamic forms that adjust to the user s input. It features agile workflow and service integration that can become an ideal front end to the application Page 3

4 process for your organization. Business users can also use DFS-Sphere eform to specify business logic that automatically validates and approves forms, either instantly or leading to additional steps in the application process. Improving Service Delivery DFS-Sphere eform can help your company improve customer satisfaction whether internal or external customers. Employee Self-Service Make it easy for employees to engage in human resource (HR) related activities. DFS-Sphere eform can enable HR staff to create secure forms-based services for filling out time sheets, vacation requests, benefits enrollment, direct deposit and other activities. Or it can provide managers with complex forms that help them engage in talent management or workforce planning. These forms can be prepopulated with employee data, and you make them available through your organization s employee intranet via DFS-Sphere eform. With its agile workflow and service integration, you can route forms for approval and automatically update the appropriate back-end systems. Customer Self-Service Great customer service will make your offerings stand out from those of the competition. With DFS- Sphere eform, you can create forms that walk customers through their issues, identify their problems and help them zero in on solutions. You can collect information that will help provide customers with resolutions, without having to ask them for more information. Integrate a form into your knowledge base, build it into your help desk solution or create a freestanding form as part of your web experience to provide customers with an intuitive, guided way to get the help they need, whenever they need it. Complex Purchase Requisition Process Understanding and deciding in procurement process can often be daunting. DFS-Sphere eform can provide a highly dynamic experience to aid users with complex decisions. Logic can be driven through services or built right into the application. Answers to questions lead to a different set of questions, refining the selection criteria and presenting the options to users that are best suited for their needs. Selections in the form can drive content seen elsewhere on the web page, which provides context for the user s buying decision. For example, when a user adds a product to the item list, a rating, pricing and vendor for that particular product appears elsewhere on the page. If the rating is favorable, the user receives positive reinforcement for buying the product. Page 4

5 Get Started Today DFS-Sphere eform is scalable without much involvement of your IT personnel. Instead of just selling you tools, we provide high quality working solutions which is flexible for customization to your unique requirements and highly adaptable to your fast changing business environment. It is simple, easy to use; its maintenance is simple and does not require additional resources. The administrator does not require technical background, most administrators of our system are nontechnical people, for example, CEO, director of finance, director of human resources, etc. Using our innovative, breakthrough ODI (Object Data Interpretation) technology in DFS-Sphere, we can deliver high quality solutions quicker and at lower cost. For detail pricing structure, please contact us at or via at Live demos are also available upon request. Depending on your special need, we can even setup a test account for you to test our solution before making a decision. About Direct Focus Software LLC Direct Focus Software, LLC provides software products and services based on technology developed over the past 8 years to realize the dream of creating custom solutions quickly at lower cost. Our staff has extensive experience in creating and managing electronic form workflow and automated business process solutions in both the public and private sector. Direct Focus Software provides cloud-based solutions that streamline your business process and provide you maximum flexibility and efficiency in enterprise business operations. Page 5

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