maconomy research solution designed for research institutes and organisations manage funding, control project costs and boost operational efficiency

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1 maconomy research solution designed for research institutes and organisations manage funding, control project costs and boost operational efficiency

2 imagine being able to manage funding and control projects costs Manage funding Managing funding and the use of grants can be a complex affair for research institutes and organisations. With the Maconomy Research Solution, you know exactly whether there is sufficient funding for an organisation your size. You also have access to precise and detailed information as to how each specific project is funded, the progress of each project and the budget spending so far. The Maconomy Research Solution also enables you to manage the release of funding and invoicing of customers. Control project costs Cost control on a project-by-project basis is a key factor in the overall financial success of any research organisation. The Maconomy Research Solution can become a catalyst for tight control of project costs with minimal administrative effort required. Streamlining project budgeting and on-line approvals of requisitions, budgets, time sheets and expenses are powerful tools for project managers. A helicopter view of real-time project costs and progress with direct access to hour and expense specifications empowers project managers to act before projects go over budget or are delayed.

3 imagine being able to boost operational efficiency Combine financial and project control With Maconomy, financial control and project management are integrated in one solution. This unique combination enables managers to view and drill into costs and profit by business unit, department, customer, and project. Financial information, resource capacity, and project information are viewed in real time. Everyone on a team or in a department shares the same information. Even organisations with multiple geographic entities using different currencies can use consolidated real-time data for informed decision-making. The solution also offers inter-company pricing of staff, which promotes the prudent use of resources across business units. Optimise the use of resources Research organisations must continuously strive to attract and keep the most highly skilled people in the market. But using the skills of people on board as effectively as possible is equally important. The Maconomy Research Solution provides an overview of resources and skills across departments and locations as well as scheduling capabilities for both staff and facilities. With this, you can proactively resolve future bottlenecks and use capacity surpluses wisely.

4 imagine ensuring that daily management and decision-making are based on facts Executives and Department Managers Gain a total overview of project funding versus actual expenditures and resources used to date Understand cost and revenue figures by drilling into real-time financial data View and drill into resource capacity and workloads from business units to employees Monitor progress and react on alerts Approve projects Approve purchases Project Managers Use workflows and templates for project initiation, budgeting, purchasing and invoicing Deal with multiple sources of funding Schedule resources and monitor time needed for completion Book facilities Approve time usage and expenses Maintain control of commitments by approving requisitions and purchase orders Control project costs using alerts Training Managers Administer training and course activities Invite attendees via Track enrollment Document course evaluations Update the employee skills available for resource planning Finance Staff Manage core financial functions such as Accounts Receivable, Accounts Payable and General Ledger Manage financials for both small units and for multicompany, multi-currency organisations Receive alerts for overdue payments, project budget overruns, schedule overruns, late submissions and approval of time sheets, etc. Control funding of projects Research Team Members Submit time sheets and expense sheets Submit requisitions for materials and external purchases View future project assignments Subscription Administrators Generate quotations and invoices for publications, CDs and other media Manage and invoice a subscriber base Administer deliveries.

5 imagine having efficient internal processes to ensure that you don t waste time, money or talent Project management Create projects based on templates Plan the scope of projects using activities and tasks Create project budgets with ability to revise as often as necessary Reserve and book equipment and facilities Allow different types of approval processes depending on the type of purchase Manage sample ordering and delivery Submit and approve time sheets on a weekly or monthly basis Submit and approve expenses Monitor the progress of projects with internal and external costs Invoices based on criteria such as fixed price, time and materials, milestones Manage split-billing for projects funded by several customers Subscription/membership services Manage deliveries, both in stock and on order Handle deliveries that are independent of invoicing periods Update and invoice groups of subscriptions Resource management Gain quick on-line access to workload situations with drill down details on employees Schedule resources based on availability and requirements for skills Make preliminary requests and confirmed bookings Allow employees to make their own bookings (if desired) of vacations, training and project tasks Administer employee skills Collaboration Communicate on-line from any location using a single global project database Access real-time project data through a central database Use workflow controls and To Dos to ensure that tasks are completed Push alerts to highlight critical tasks, dates, cost thresholds, etc.

6 organic business solutions Maconomy is a global provider of industry-specific business solutions for Professional Services Organisations. We create a natural relation between people and processes in professional services organisations and provide the basis for overview, follow-up and decision-making in a way which ensures human as well as financial gain. Our customers include Semcon, ErgoGroup, Devoteam, Deltares, Millward Brown and agencies within all of the big four global networks Interpublic Group, Omnicom Group, Publicis Groupe and WPP. organic business solutions Maconomy A/S was founded in 1989 and the corporate headquarters is located in Copenhagen, Denmark. We service and support more than Deltek 600 customers (Nasdaq: in PROJ) over recently 50 countries acquired through Maconomy our offices to create across the Europe leading and in global the U.S., provider and through of enterprise an extensive applications partner software network. and Today solutions more than designed 100,000 specifically users worldwide for project-focused business businesses. solutions from For Maconomy decades, we have enabled government contractors and professional services firms to automate mission-critical business For more processes information, around please the engagement, visit execution and delivery of projects. Over 13,000 customers use our solutions to measure maconomy.com business results, optimize performance, streamline operations and win new business. For more information, please visit maconomy.com Copyright and Trademarks: 2010 Maconomy A/S. Copyright and Trademarks: All rights reserved. All 2009 product Maconomy names and company A/S. All rights reserved. All product names names and are trademarks company or names registered are trademarks trademarks of or registered trademarks of the respective companies. companies.