Easy FI Uploading: Panel of Z Option Customers Share Their Experiences

Transcription

1 [ Easy FI Uploading: Panel of Z Option Customers Share Their Experiences

2 [ Learning Points Find out how Z Option customers leverage the GLSU (FI Spreadsheet Uploader) solution to streamline everyday accounting tasks. Learn how the use of GLSU can improve the efficiency of financial data entry functions, everything from importing cutover data to everyday FI postings to processing vendor invoices. Understand how GLSU complements standard SAP functionality by using Microsoft Excel to validate and post more than 1,000 lines, attach source documents, utilize pick lists, create flexible user-defined templates, etc. 2

3 [ Agenda Z Option Information Panel Participants Information Panel Discussion Q&A Session GLSU Information Wrap-Up 3

4 [ Question 4

5 [ Agenda Z Option Information Panel Participants Information Panel Discussion Q&A Session GLSU Information Wrap-Up 5

6 [ Z Option Located in Lewisville, Texas (Near Dallas, TX U.S.) Formed in 1998 by accountants and programmers SAP software solutions partner World-class products and support for customers of all sizes and industries 6

7 [ Software Tools Powerful, flexible, user- friendly solutions Reduce support and development costs Using the SAP GUI only properly authorized transactions occur GLSU Budget Loader LIVExpress Start posting documents in a few hours with a free Remote Installation Service Free Trial

8 [ GLSU (Spreadsheet Uploader for GL, AP, and AR) Easy user interface Leverage existing Excel skills Directly posts from the spreadsheet Flexible layouts Pre-validation of data before loading Post more than 1000 line-items Attach source documents 8

9 [ Partial List of Customers Z Option has hundreds of customers with thousands of users worldwide. For a more complete list of our customers, visit

10 [ Agenda Z Option Information Panel Participants Information Panel Discussion Q&A Session GLSU Information Wrap-Up 10

11 [ Panel Participants Raechal Martin Powell Electronics Laun Adams Kellogg Vickie Canterbury Intermec Technologies Corporation 11

12 [ Customer s Point of View Raechal Martin - Powell Raechal Martin Financial Data Analyst Raechal Martin has been with Powell Electronics, the 2007 ASUG - SME Impact Award winner, since Powell has been utilizing SAP since January Raechal, an expert Excel user, has a Computer Science background with experience in mainframe operations. She currently reports to the Finance Department and is an active member of the ASUG Philadelphia Chapter. 12

13 [ Customer s Point of View Laun Adams Kellogg Laun Adams Manager Financial Reporting With a background in SAP general ledger processes and financial statement preparation, Laun Adams leads a team of 9 at Kellogg. He is responsible for the period end general ledger closing process and financial report preparation. In addition, Laun monitors intercompany activity, maintains system master information for plants, accounts, cost centers and cost elements, and oversees the corporate account reconciliation initiative. 13

14 [ Customer s Point of View Vickie Canterbury Intermec Vickie Canterbury Senior Manager IT Vickie Canterbury has held both business and IT positions in her 17+ years with Intermec. Currently as an IT Applications Manager, Vickie manages the Business Systems Analyst team supporting SAP and other business applications as well as serving as the IT Project Manager on a multi-year global roll-out of SAP ERP, APO, and BW. 14

15 [ Agenda Z Option Information Panel Participants Information Panel Discussion Q&A Session GLSU Information Wrap-Up 15

16 [ Customers SAP Environment & Processes Before GLSU Customer: Powell Electronics First implemented SAP R/3: 2000 Current SAP version: ECC 6 SAP Modules: FI/ CO/ SD/ MM/ PP/ QM GLSU Customer since: 2002 Process Before GLSU: Manual process 16

17 [ Customers SAP Environment & Processes Before GLSU Customer: Kellogg First implemented SAP R/3:1995 Current SAP version: 6.0 New GL SAP Modules: FI/ CO/ SD/ MM/ PS and many more GLSU Customer since: 2003 Process Before GLSU: In-house designed program 17

18 [ Customers SAP Environment & Processes Before GLSU Customer: Intermec Technologies First implemented SAP R/3: 1999 Current SAP version: SAP ECC 6.0 SAP Modules: FI/ CO/ SD/ MM/ PP/ QM/ SM GLSU Customer since: 2006 Process Before GLSU: Manual process using standard SAP transactions custom built program to upload from a spreadsheet. 18

19 [ Customer Point of View Typical Uses of GLSU Customer: Powell CO-PA adjustment Period ending account clearing Expense reimbursement Any manual entry to F-02 Accruals Customer: Kellogg Accruals Foreign currency transactions Payroll uploads Data uploads CO-PA adjustments (B records) Ad-hoc entries Customer: Intermec Quote: We not only use the tool for day-to-day JE postings but we have been able to leverage it during our SAP Global Roll-Out projects as part of the data conversion process for the legacy system into SAP. Vickie Canterbury 19

20 [ Customer Point of View Favorite Benefits of GLSU Customer: Powell Attaching the Excel file to the accounting document in SAP Ability to load thousands of lines at one time Customer: Kellogg Easily customized for a variety of situations Quick validation of large amounts of data Customer: Intermec Validation of data prior to upload Use of existing SAP security Easy implementation 20

21 [ Agenda Z Option Information Panel Participants Information Panel Discussion Q&A Session GLSU Information Wrap-Up 21

22 [ Top10 Customer Favorites About GLSU 1. Easy end-user interface 2. Post directly from the spreadsheet 6. Pre-validation of data before posting 7. Master Data lookups 3. Flexible layouts 8. Post more than 1,000 lines 4. SAP Document Numbers returned 9. Post multiple documents from one worksheet 5. Attach source workbook to posted document in SAP 10. Free Trial Period 22

23 [ GLSU Common Uses 1. Attach source document (entire workbook) 2. Misc. vendors 3. Payroll 4. Travel and Expense process 5. P-cards ie. phone bills, lease payments 6. Multiple currency entries 7. Cross-company transactions 8. COPA 9. Accrual entries 10. Acquisition/Migration moving legacy information Customer Success Stories:

24 [ Customer Comments Regarding GLSU With GLSU, we save time and money. FI Project Manager We ll have been using GLSU for two years and I cannot tell you what a positive impact it has had on our finance users. Director Since implementing GLSU, we ve managed to achieve our goal of a [faster]closing, down from 8 weeks. ICT Officer, FI Unit There is simply no limit to how you can use GLSU if you re familiar with Excel. SAP Business Analyst We use GLSU to improve overall productivity. Senior Accountant SAP is dynamic, my clients businesses are dynamic, and they need dynamic tools like GLSU. Independent SAP Consultant The Controller would be lynched if he tried to remove it. [GLSU] Senior Accountant 24

25 [ Agenda Z Option Information Panel Participants Information Panel Discussion Q&A Session GLSU Information Wrap-Up 25

26 [ Key Learnings 7 Points to Take Back To Your Office Use Excel and Z Option s GLSU to automate manual accounting processes. Work with 3rd party to provide data in an easy-to-use format. Streamline FI document posting process. Does your process take hours or minutes? Make Excel work for you by using standard functionality. Increase accuracy, reduce time and effort, shorten month-end close cycle. Use Excel automation to improve other accounting processes. Use GLSU to enhance your SAP experience (post more than 1000 lines, post multiple documents from one worksheet, attach source documents in SAP). 26

27 [ Resources Microsoft Excel Functions Z Option Online Presentations & Customer Success Stories Download Presentations & Success Stories From Our Customers Including: Kellogg Powell Electronics Heritage Propane ConAgra Foods Graybar Visit our website for more! ECOHUB Partner Page 27

28 [ Looking For More Information Here s Your Next Step Visit the Z Option Booth Schedule a No-Obligation WebEx Demo Set Up Your Free 30-day Trial Contact Z Option (US & Canada) (Outside US) 28

29 [ Additional Resources GLSU Templates GLSU Travel and Expense Form 29

30 [ Additional Resources GLSU Templates GLSU Journal Entry Form 30

31 [ Additional Resources GLSU Templates GLSU Multiple Misc. Vendor Invoices* *Dropped Header feature may be used on most header fields of supported transactions 31

32 [ Additional Resources GLSU Templates GLSU Simple GL Entry 32

33 [ ] Thank you for participating. Please remember to complete and return your evaluation form following this session. For ongoing education on this area of focus, visit the Year-Round Community page at [ SESSION CODE: