Doing Business with the State of North Carolina. Opportunities 2012

Transcription

1 Doing Business with the State of North Carolina NC Division of Purchase & Contract E-Procurement/Education Outreach Opportunities 2012 Presented by Tony Vinogradov

2 Agenda Overview of State Purchasing Program Executive Order 50 NC Your Service Vendor Registration Locating More Information Review & Questions 2

3 NC Division of Purchase & Contract Purchase & Contract (P&C) offers a wide array of services to purchasing agents and vendors throughout the State. We are committed to our customers and strive to provide quality services while saving State dollars for North Carolina taxpayers. 3

4 P&C Provided Services Statewide Term Contracts Vendor Registration Open Market Solicitations Qualified Products List Advertisement of Bids via the Internet Compliance & Purchasing Education E-Procurement Oversight & Support Inspection & Customer Service Training & Outreach Standard Specifications 4

5 Who Are Your Potential Customers? State Agencies, State Hospitals and Institutions Community Colleges UNC System Universities Public Schools and Local Government Note: Public Schools and Local Government not subject to State rules 5

6 Doing Business with the State To expand your opportunities, register for: Vendor Link NC to receive notification of formal solicitations (Invitations for Bids and Requests for Proposals) posted on the Interactive Purchasing System (IPS) HUB Certification to be listed as an Historically Underutilized Business, if applicable NC Your Service to receive electronic purchase orders from government organizations in North Carolina equote to participate in electronic quotations for informal solicitations (under sealed bidding thresholds) 6

7 IPS & Vendor Link What is IPS & Vendor Link? North Carolina s Interactive Purchasing System (IPS) allows Purchasers throughout the State to advertise formal solicitations via the Internet. Vendors register through Vendor Link NC to receive notification of formal bid solicitations advertised through IPS. Why register in Vendor Link? Internet access to bidding opportunities 24/7 Free self registration Ability to receive notifications of bidding opportunities statewide Access to government entities seeking products and services Includes HUB registration and certification 7

8 8 How do I register in Vendor Link NC? Register click on Vendor Link

9 9 Registration Process

10 10 Advertised Bids, go Click on IPS Bids or Quick Links

11 11 State of North Carolina Interactive Purchasing System

12 NC E-Procurement What is NC E-Procurement? Internet-based purchasing system Allows buyers to shop online Statewide Term Contract catalogs Issue purchase orders electronically Enables suppliers to do business with statewide public sector buyers 12

13 Benefits of E-Procurement Increased access to markets without additional marketing efforts Single point of access to North Carolina government organizations Increased order accuracy and reduced cycle times Standardization across organizations/agencies Electronic solicitations - more efficient and accurate quoting Better access to information and purchasing entities HUB vendors noted in Term Contract catalog Improved compliance with contracts and purchasing rules 13

14 E-Procurement in NC Who is using NC Your Service? All State Agencies 30 Institutions and Hospitals 15 K-12 Public Schools 115 Community Colleges 58 Local Governments 22 14

15 equote equote is an electronic tool for informal solicitations Receive and respond to informal quotes electronically Entities can solicit quotes under $10,000. Public Schools and local governments up to $90,000 Replaces manual quoting processes (phone, fax, paper catalogs) Suppliers receive invitation to quote on goods & services Increased access to business opportunities 15

16 E-Procurement Registration Vendor registration is an Internet application. As a registered vendor you will be able to receive purchase orders from entities across North Carolina using the E-Procurement System. Online registration via Suppliers specify method of delivery for electronic POs & billing information Suppliers have the option to register for equote Suppliers must register to receive electronic Purchase Orders and equotes 16

17 17 To Register for E-Procurement, IPS, & e-quote

18 18 Select Vendor Tab

19 19 Vendor Registration

20 Executive Order No. 50 (Price Matching Preference) Pursuant to North Carolina General Statute (G.S ) and Executive Order No. 50 issued by Governor Perdue on February 17, 2010, entitled Enhanced Purchasing Opportunities for North Carolina Businesses, a pricematching preference may be given to North Carolina resident bidders on contracts for the purchase of goods. This preference will allow a qualified North Carolina resident bidder to match the price of the lowest responsible nonresident bidder, if the North Carolina resident bidder s price is within five percent (5%) or $10,000, whichever is less, of the nonresident bidder s price. If the resident bidder requests and qualifies for the price-matching preference, the resident bidder will first be offered the contract award and it will have three (3) business days to accept or decline the award based on the lowest responsible nonresident bidder s price. Executive Order #50 applies to procurements from the Governor s Office, Cabinet Agencies (i.e., Administration, Commerce, Correction, Crime Control and Public Safety, Cultural Resources, Environment and Natural Resources, Health and Human Services, Juvenile Justice and Delinquency Prevention, Revenue, and Transportation), Universities and Community Colleges and all procurements handled by the Division of Purchase and Contract. All other State Agencies are encouraged to implement the requirements of the Executive Order #50 and vendors should contact these State Agencies to determine whether they have adopted and implemented Executive Order #50. 20

21 More Information To learn more about E-Procurement & State Purchasing, go to: Purchase and Contract Website: NC E-Procurement Website: E-Procurement Supplier Help Desk , option #2 21

22 E-Procurement Registration Tips Complete all data required Read Terms and Conditions carefully Need assistance call the supplier help desk , option #2 Accept Terms and Conditions 22

23 Formal Bid Solicitations Tips Read bid document carefully Ensure bid is signed Contact contract administrator for questions Attend pre bid conference, if applicable Check IPS for addendums (i.e., addendum clarification, opening date change, bid cancellation) 23