ATWEB OVERVIEW TABLE OF CONTENTS. ATWeb Hierarchy & Constructs 3. ATWeb: An Integrated Solution 4
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1 ATWEB OVERVIEW TABLE OF CONTENTS ATWeb Hierarchy & Constructs 3 ATWeb: An Integrated Solution 4 Defining How Modules Interact with the General Ledger 5 General ATWeb Terms 6 1
2 ATWEB HIERARCHY & CONSTRUCTS The below illustration articulates the hierarchy within ATWeb and how each element, from Transaction to Enterprise, relates to one another. ATWeb facilitates valuable analysis by enabling users to drill down deep within their portfolios to the tax lot level. 2
3 ATWEB: AN INTEGRATED SOLUTION The ATWeb platform consists of functional Modules built around a core General Ledger. The ATWeb Reporting Module is organized into different categories, each of which correspond to a different functional Module within the application. Most ATWeb reports pull data from a specific Module or Modules, rather than from the General Ledger. The ATWeb Module Setup screens establish the rules for how each Module should interact with the General Ledger. As transactions are recorded within each Module, ATWeb will use these rules to automatically create the desired journal entries within the General Ledger. Each journal entry automatically created by ATWeb will include a Module Code that indicates where the journal entry originated. Each Module is designed to support a specific component of your firm s operations. Transaction-level detail and data attributes are stored within each Module which allows the General Ledger to remain uncluttered and consistent across the Enterprise. 3
4 DEFINING HOW MODULES INTERACT WITH THE GENERAL LEDGER Portfolio Module Setup What journal entry should ATWeb create when shares of Apple, Inc. are purchased within the Fidelity portfolio? Trade Date Investments at Fidelity Due To/Due From Custodian Security Master Setup What journal entry should ATWeb create when a dividend is issued by Apple, Inc. and received into the Fidelity portfolio? Dividends Receivable Ex Date Ordinary Dividends Settle Date Due To/Due From Custodian Cash at Fidelity Pay Date Cash at Fidelity Dividends Receivable 4
5 DEFINING HOW MODULES INTERACT WITH THE GENERAL LEDGER Accounts Payable Module Setup Purchase Items What journal entry should ATWeb create when a Bill for Legal Fees is added? Bill Date Legal Expense Accounts Payable Banking Module Setup Bank Accounts What journal entry should ATWeb create when a Payment is processed for the Bill out of the Fidelity Checking Account? Payment Date Accounts Payable Cash at Fidelity 5
6 GENERAL ATWEB TERMS TERM Accounting Period Allocations DEFINITION An Accounting Period is a time period reflected by an Entity s financial statements and indicates how often an Entity closes its books. Monthly and Quarterly are the most commonly used Accounting Period frequencies. Allocations refer to how profit/loss within an Accounting Period is distributed amongst the investors or owners of an Entity. Balance Forward Chart of Accounts (COA) A Balance Forward is a conversion method that involves on-boarding an Entity or Entities as of a specific date. Typically, this date coincides with a year-end (e.g. 12/31/2015); however, an alternate date may be selected when appropriate. A Balance Forward consists of loading the open investment tax lots, setting the year-end equity balances and setting the Balance Sheet to reflect a snapshot of the Entity s financial position at year-end. The COA also known as a Trial Balance or a General Ledger (GL) is a numbered list of the accounts that comprise a Family/Entity s GL and provides a unique record for each type of asset, liability, equity, revenue and expense. Because it is a foundational element and drives all of the subsequent accounting and reporting capabilities in the system, COA design is typically among the first tasks completed during the implementation process. Classes Classes are user-defined categories that allow like items to be grouped together for analysis and reporting. ATWeb provides the following classes: Entity Classes, Portfolio Classes, Profile Classes, Security Classes and Account Classes. Investor Classes are typically used to manage income allocations, rather than reporting. 6
7 GENERAL ATWEB TERMS TERM Operation Chain a.k.a the Crystal Ball DEFINITION The Crystal Ball is an Enterprise-level visualization that shows interactively - how the Profiles and Entities are interconnected through nested relationships in ATWeb. It is also used to perform Update All, Close and Revert operations across multiple Entities. Dashboards The Enterprise Dashboard is the first screen displayed in ATWeb after an Enterprise has been selected. The Entity Dashboard is the first screen displayed in ATWeb after an Entity has been selected. Dashboard Inserts Inserts are the individual charts and graphs that are added to the Enterprise and Entity Dashboards to display data relevant to that Enterprise or Entity. Examples 7 of Inserts available include Asset Allocation by Type and Top Holders.
8 GENERAL ATWEB TERMS TERM Equity Account Book Account Disparity Tax Account Favorite Reports DEFINITION An investor s equity account reflects his/her account balance within the Entity. ATWeb tracks three values for each equity account: An equity account s Book Account is another term for its capital balance. Book Account = Tax Account +/- Disparity Disparity is another term for the amount of unrealized gain/loss carried by an equity account. An equity account s Tax Account reflects the taxable value of the account. Favorite Reports refer to the two orange buttons in the top right corner of the application, labeled Enterprise Reports and Entity Reports. Each user may configure his/her list of favorite reports. Modules Nesting Modules are sub-ledgers within ATWeb that track detail not otherwise recorded in the General Ledger. Each Module is configured during the setup process to automatically create journal entries in the GL to record transactional activity. Nesting describes the relationship between ATWeb Entities in which one Entity is an equity holder/owner of another Entity. For hedge fund clients, this is also known as a master/feeder structure. Nested relationships in ATWeb allow for systematic income flow-through between 8related Entities.
9 GENERAL ATWEB TERMS TERM Queries Rebuild Security Master Spyglass DEFINITION Queries are unformatted data extracts into Excel. Queries are generally developed to retrieve data not otherwise found in existing reports or to retrieve data in a manner that allows the client to easily reformat the information to his/her preferences. Queries are found through Main Enterprise Reports Data Options. A rebuild is the process of reconstructing historical Accounting Periods in ATWeb. The Security Master is the global repository for maintaining the detailed attributes about the securities (pricing, asset classification, etc.) held across all Entities within an Enterprise. Each Enterprise maintains a unique Security Master. A small spyglass icon is displayed in the upper right corner of List panes throughout the ATWeb application. Clicking on the spyglass icon will display additional search parameters for that list. Update and Edit Post (UEP) User Interface (UI) X-File Each Module in ATWeb has an update function. The most commonly referred to update function is Update &Edit Post PM (Portfolio Module). Running UEP in any Module ensures all data input in the Module is fully and properly posted into the General Ledger. The term UI is used to describe the various windows and screens within the ATWeb platform. An X-File refers to an Excel upload file. X-Files allow clients to upload mass amounts of data into various areas of the system to avoid manual entry. 9
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