THE PERFORMING ARTS CENTER SOLUTION

Transcription

1 THE PERFORMING ARTS CENTER SOLUTION

2 UNIQUE WORKFLOWS DESERVE A UNIQUE SOLUTION Performing arts centers have unique challenges and a unique workflow. We know you re not Performing an arena or arts a convention centers have center EventBooking unique challenges fits and the a way unique you workflow. work! We know you re not an arena or a convention center EventBooking fits the way you work! With EventBooking, you ll have a central repository of the latest information, accessible from anywhere with a With EventBooking, you ll have a central browser and an Internet connection. Keep everyone repository of the latest information, your staff, as well as resident partners and volunteers all accessible from anywhere with a on the same page, while spending less time on browser and an Internet connection. administrative work and more time with Keep everyone your staff, as your clients! well as resident partners and volunteers all on the same page, while spending less time on administrative work and more time with your clients! Eventbooking.com everything you need and nothing you don t. User friendly, accessible from anywhere, and best of all customizable. Visit to schedule a demo! ~ Paul Beard & Debby Murphy, The Smith Center, Las Vegas

3 MANAGE YOUR VENUE Let EventBooking simplify your life. Quickly add or remove events from the calendar, prevent double-bookings, and build custom forms that make sharing information a snap. Quickly add events from the calendar view, and drag-and-drop to move events or change dates. Conflict checking prevents double-booking. Want to slip in smaller events when your longer-running shows take the night off? A secondary confirmed status lets you do it! Let us build your internal documents into custom forms and automatically merge the info for contacts, rental rates, and resources from the event record. Create an information sheet for private events, catering, or even a whole show, pulling information from the details you ve already entered. Link events in a series together, but also track your show times and rehearsals separately. Mobile accessible in addition to viewing the calendar, you can access show times, event contact info, and event notes from your smartphone or tablet Tag your events and contacts this is invaluable for reporting purposes (i.e. in-house events vs. rentals vs. tours) Report by events, performances, or functions It s web-based, pretty easy to pick up and learn, you don t need to customize it too much to have it work and meet your needs, it s mobile, and frankly, it s affordable. ~ Mark Heiser, David H. Koch Theater, New York City

4 ORGANIZE EVERYTHING Track and store sales opportunities, tentative holds, phone calls, s, and other key pieces of correspondence in one spot. Your whole team can be given access! Corporate or Private Events? Let your sales team drive efforts with our Sales Module and full-featured fullfeatured CRM. Centralized address book prevents outdated contact information. Outlook plugin lets you push your contacts, s and documents to the system. All of your information is in one place and accessible by those to whom you decide to give access, reducing the need for printing and double entry. Different permission levels levels keep allow your staff you to from control being who overwhelmed. sees and We changes even have what a information. permission that We even allows have staff a permission to view only that allows confirmed staff or to blackout view only events! confirmed or blackout events! The industry s most flexible calendar gives you the views you need monthly, weekly, daily, The and more! industry s You can most also flexible sync your calendar gives with you Outlook, the Google views you calendar, need monthly, and ical. weekly, daily, and more! You can also sync your calendar with Outlook, Google calendar, and ical. EB helps to keep everything in one place so we all know what s going on. I can easily pull up the info even when I m not in front of my desktop in my office. ~ Brett Spence, Stroh Center at Bowling Green University, Bowling Green, OH

5 CUSTOMIZE & INTEGRATE Customization options set EventBooking.com apart from your typical rigid management system. Clumsy booking software should never dictate how you do business! Streamline the program and use only the modules/options that fit your workflow. All the info you enter feeds into your custom reports. Add custom tabs that contain your custom info per event. Overwhelmed by options? Our support team will make guide it you happen! through the program and are just a phone call or away! Integrate the data you are storing in EventBooking with your website or your digital signage. Avoid double entry and save time! Your website event calendar can be pulled Use a data feed or a WordPress plugin to directly from Eventbooking.com using a data pull event data from EventBooking into a data feed or a WordPress plugin. stream, which you can use to populate an event list or calendar on your website. With the avails smartwidget, clients can With the avails smartwidget, clients can check your availability and request dates check your availability and request dates directly from your website, 24/7! directly from your website, 24/7! I d recommend EB to others because of its ability to integrate with our website that s a big plus: the ease of keeping the website updated... with our EB calendar. ~ Dennis Skerrett, Heymann Performing Arts Center, Lafayette, LA

6 MANAGE YOUR VENUE WHO S USING EVENTBOOKING.COM Let EventBooking simplify your life. Quickly add or remove events from the calendar, prevent double-bookings, and build custom forms that make sharing information a snap. Quickly add events from the calendar view, and drag-and-drop to move events or change dates. Conflict checking prevents double-booking. Want to slip in smaller events when your longer-running shows take the night off? A secondary confirmed status lets you do it! Let us build your internal documents into custom forms and automatically merge the info for contacts, rental rates, and resources from the event record. Create an information sheet for private events, catering, or even a whole show, pulling information from the details you ve already entered. Link events in a series together, but also track your show times and rehearsals separately. Mobile accessible in addition to viewing the calendar, you can access show times, event contact info, and event notes from your smartphone or tablet Tag your events and contacts this is invaluable for reporting purposes (i.e. in-house events vs. rentals vs. tours) Report by events, performances, or functions The It s web-based, functionality pretty of EventBooking.com easy to pick up and is simple learn, you and don t intuitive, need reducing to customize training it too requirements, much to have and it work allows and for meet real-time your needs, calendar it s access mobile, for and our frankly, staff and it s clients affordable. alike. ~ Mark ~ Patti-Anne Heiser, David Tarlton, H. Koch Air Theater, Canada New Centre York City

7 WANT TO SEE EVENTBOOKING IN ACTION? Visit eventbooking.com to schedule a demo!