Session 4-2 Sage 100 Contractor: System Reconciliations
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1 Session 4-2 Thursday, October 12 10:15am-11:45am Room 619 Session 4-2 Sage 100 Contractor: System Reconciliations Presented By: Melanie Rogers WoodStone Earth Construction, Inc Original Author: Melanie Rogers Credits/Revision History Session 4-2 Sage 100 Contractor: System Reconciliations - 1
2 Bank Statement Reconciliation How to: Open 1-5, Bank Reconciliation and Display Items Tips- Modify grid and save Clear transactions by double clicking End result- Sage Statement Balance = Bank Statement Ending Balance Options for saving Session 4-2 Sage 100 Contractor: System Reconciliations - 2
3 Print and then verify cash account with Balance Sheet for that period Consider these options to investigate when the bank statement doesn t balance 1. If your payroll for your employees is direct deposit and your bank statement only shows a one-line item weekly total payroll Copy and Paste employee s payroll vs manually adding Session 4-2 Sage 100 Contractor: System Reconciliations - 3
4 2. Verify value of checks and value of deposits (keep in mind journal entries and EFT s) 3. Run 2-5, General Journals (locate difference/duplicate check) Session 4-2 Sage 100 Contractor: System Reconciliations - 4
5 4. Right click in grid and Find 5. Sort by transactions # s/sort by date 6. Clear out Statement Cutoff date (payroll checks- timing issue) Session 4-2 Sage 100 Contractor: System Reconciliations - 5
6 7. Transfers between two cash accounts (General checking to Payroll checking) should be a two-step process using a clearing account. Just using a 1-1, Checks/Bank charges can cause issues on the reconciliation. Once the issue has been located, make the adjustment without having to leave the window Session 4-2 Sage 100 Contractor: System Reconciliations - 6
7 Best Practices: Research why outstanding checks/eft s are more than a month old When creating electronic payments use the letters EFT, so they are lumped together on the bank statement. Session 4-2 Sage 100 Contractor: System Reconciliations - 7
8 Credit Card Reconciliation How to: Open Credit Card Reconciliation and Display Items Tips- Modify grid and save Clear transactions by double clicking Once in balance, save and a make a payment now or later Similar to the bank statement, you can try the same options below when the reconciliation is not in balance 1. Remove the statement cut-off date 2. Use the find option in the grid 3. Right click to copy, paste in excel (individual card subtotals) Another area to check is the beginning balance with the ending balance of previous reconciliation Session 4-2 Sage 100 Contractor: System Reconciliations - 8
9 Once the amount is determined, use 2-5, General Journals to possibly locate the discrepancy. On the 1-3, Journal Transactions check to see if the Status is either 1-Open or 3-Void. o If Open- change status to 2- Cleared o Check box for Cleared Credit Card Reconciliation o Save o If Void- Re-enter the transaction in Credit Card Receipts o Go to 1-3, Journal Transaction for that receipt and change status to 2-Cleared o Check box for Cleared Credit Card Reconciliation o Save Session 4-2 Sage 100 Contractor: System Reconciliations - 9
10 Reconciling Job Costs to the General Ledger How to: Reports to run o Job Cost Totals o Income Statement o General Ledger Journal Summary report #31 Report , Job Cost Totals by Job Session 4-2 Sage 100 Contractor: System Reconciliations - 10
11 Menu option , Income Statement Session 4-2 Sage 100 Contractor: System Reconciliations - 11
12 Total direct expenses on Income Statement should match total on Job Cost report along with the individual accounts Session 4-2 Sage 100 Contractor: System Reconciliations - 12
13 The following are reasons why the two reports would not match o Incorrect job cost type or account number o Manual journal entries not tied to a job o Computed but unposted payroll o Voided payroll records but not reversed in GL How to locate and correct incorrect job cost type and or account number Print , Job Cost Journal for the cost type in question Print 2-4 General Ledger for the same account # in question Review both reports to see where the discrepancy is Session 4-2 Sage 100 Contractor: System Reconciliations - 13
14 How to fix Cost Type Open 6-3 Job Cost Record and change Cost Type This change will correct the original record Session 4-2 Sage 100 Contractor: System Reconciliations - 14
15 How to fix the Account Number Locate 4-2, Payable Invoice/Credit by drilling down on 2-4, General Ledger account Change account # Save Session 4-2 Sage 100 Contractor: System Reconciliations - 15
16 How to locate manual job cost entries not tied to the General Ledger Open up menu, 6-3 Job Costs Session 4-2 Sage 100 Contractor: System Reconciliations - 16
17 Type of Payroll Errors 1. Final computed but not posted to general ledger 2. Voided but reversal has not been posted to general ledger Session 4-2 Sage 100 Contractor: System Reconciliations - 17
18 3. Transactions posted to a payroll account but not through payroll How to locate error #1 and or #2 Running 5-3-7, Payroll Audit and correct issue How to locate error #3 Print , General Journal Session 4-2 Sage 100 Contractor: System Reconciliations - 18
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