Project Cost Management

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Virginia Hancock
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PMBOK Overview A Guide to the Body of Knowledge (PMBOK), created by the Institute (PMI), is the sum of knowledge within the profession of project management.

and usefulness. The PMBOK framework consists of five process groups, ten knowledge areas and 48 project management (PM) processes.

1 PMBOK Overview A Guide to the Body of Knowledge (PMBOK), created by the Institute (PMI), is the sum of knowledge within the profession of project management. The complete Body of Knowledge includes proven traditional practices that are widely applied, as well as innovative emerging practices for the profession with widespread consensus as to their value and usefulness. The PMBOK framework consists of five process groups, ten knowledge areas and 48 project management (PM) processes. The knowledge areas group the PM processes by project management content. Integration Scope Time Cost Quality Develop Charter Develop Preliminary Scope Statement Develop Plan Direct and Manage Execution Monitor and Work Integrated Change Close Scope Scope Definition Create WBS Scope Verification Scope Activity Definition Activity Sequencing Activity Resource, Activity Duration Schedule Development Schedule Cost Cost Budgeting Cost Assurance Human Resources Human Resource Acquire Team Develop Team Manage Team Information Distribution Performance Reporting Stakeholder Risk Risk Risk Identification Qualitative Risk Analysis Quantitative Risk Analysis Risk Response Risk Monitoring and Procurement Plan Purchases and Acquisitions Plan Contracting Request Seller Responses Select Sellers Contract Administration Contact Closeout Stakeholder Identify Stakeholder Plan Stakeholder Manage Stakeholder Stakeholder The process groups (Initiating,, Executing, ling and Closing) organize the more detailed PM processes over time. Therefore, the process groups represent project states at various different times from start to finish. SoftExpert offers the most advanced and comprehensive software solution for compliance management that meets the stringent needs of various global regulations. SoftExpert Excellence Suite helps companies adhere to the PMBOK methodology while lowering the costs of compliance, maximizing success, increasing productivity and reducing risks.

2 Benefits The basic aim of PMBOK is to help organizations have standardized processes in terms of handling various projects by different people and across departments and units. Some of the benefits from using SoftExpert's PMBOK Compliance solutions include: Improved productivity due to using a standard methodology. Increased project profitability due to improved project resources planning and control. Reduced resources applied in non-value added projects. Standardize practices across departments. Standardized system across companies and industries. Easy guide to project management steps. Documentation of every step, process and methods along the way. Knowledge needed to manage the life cycle of any, Program and Portfolio through their processes. The necessary input, tools, techniques and output (deliverables) defined for each process. SoftExpert's Enterprise Excellence and PMBOK Compliance solutions provide both business and project managers with the visibility and control they need to effectively manage projects, portfolios, and programs. The Solution Initiation Execution ling Closing Develop Charter Develop Preliminary Scope Statement Develop Plan Direct and Manage Execution Monitor and Work Integrated Change Close Integration Initiative Request feature for each new initiative (investment, project proposal and services). Forms and document management functionality to capture the charter and scope statements as documents. Allows for the configuration of project attributes, activities, resources, etc. Workflow engine automates team communication and collaboration. Documents associated with a project management plan can be stored in the repository as a document under version control. Workflows to start, communicate, expedite, and control the implementation of work. Alerts to notify project team members and other stakeholders of important events. Personal calendar for the user to see what activities are scheduled. Resources enter time and effort to show progress and invoiced expenses to show accrued costs. Textural and graphic analytical features to monitor a project, program, and portfolio. Offers Gantt charts for viewing schedules. Provides both standard planned versus actual work measurements and earned value measurements. Risks, issues, changes or any exception can be characterized, resourced, scheduled and monitored. Workflows can be used to begin closing out a project to obtain approval from all required stakeholders. The entire project content can be archived or used as a template for future projects, the analysis of lessons learned, and audits. Scope Scope Verification. Scope Definition Scope Create WBS Scope Discover stakeholder needs, describe, qualify, quantify, estimate, and track everything from the scope statement to the project acceptance criteria. Create, adjust, modify, change, delete, and add any WBS element Workflow, scorecard and checklist for monitoring and controlling acceptance of delivered product/service. Review document version history through the version control function.

3 Initiation Execution ling Closing Activity Definition Activity Sequencing Activity Resource, Activity Duration Schedule Development Schedule Time Gantt chart functionality allows for activity description, scheduling and estimates, as well as the establishment of dependencies, allocation of resources, and calculation of constraints. Resources can be defined based on their skills and competencies. Timesheet to enter time and effort for progress control. Gantt charts to view the scheduled tasks and milestones with the option of exporting/importing Microsoft files. Tables, charts and graphs can be created to show schedule variance in both the traditional formula and obtained value. Planned vs. proposed Gantt schedule bars. Views provide filters to show work that is starting/ finishing late, estimates for completing changes, schedule variance changes, dependency changes, late timesheets, and more. Cost Cost Budgeting Cost Cost Financial feature to capture cost estimates and cost budgeting, cost centers and charge codes. The user can enter ratebased cost (standard rates and overtime rates) for a resource (people, equipment and material). The user can also import cost estimates from any Tables, charts and graphs can be used to show cost and budget variances, determine factors that might influence the project costs, and then appropriately manage change. Import actual cost and other expenses from any Assurance Quality Define policies and standards through document templates to support quality planning. Ensure quality results by creating workflows for quality review or due diligence. Scorecards can be used for quality ratings. Workflow for checkpoint reviews. Scorecards for asking weighted questions about the execution of the process, policies or standards. Provides a document version history with a review to meet regulatory requirements. Measure process and product results with statistical analysis, volume of change and multiple health indicators (cost, schedule, resource allocation) with upper and lower control limits represented by color and images.

4 Initiation Execution ling Closing Human Resource Acquire Team Develop Team Manage Team Human Resources Easily establish the project roles, skills, competencies, and their associated relationships. Search for people to be assigned to the project considering availability, how well they match the skills and competencies listed, their educational background, geographic location, industry experience, and more managers can request resources, creating a workflow to send a staffing request to multiple resource managers, as necessary. Develop and evaluate or rate a resource's skills, competencies and overall performance to identify new skill needs Allows for team communication and collaboration through forums and workflows, where team members can discuss issues, the project progress and activities, and address them as a team. A project manager can view WBS roles, task skills and competency requirements, resource assignments, and each resource's record for individual performance appraisal on a project Information Distribution Performance Reporting Stakeholder Financial feature to capture cost estimates and cost budgeting, cost centers and charge codes. The user can enter ratebased cost (standard rates and overtime rates) for a resource (people, equipment and material). Workflows, notification e- mails, personal calendars, alerts, reports, charts, and documents all contribute to the distribution of project information A variety of tables, charts and other visual analytics allow the user to view the project performance information Compare a project's health to other projects in a portfolio The user can also import cost estimates from any Risk Risk Monitoring and Risk Identification Qualitative Risk Analysis Quantitative Risk Analysis Risk Risk Response Allows for the identification of the risk, and the planning and scheduling of a response for each project activity. Monitor risks through performance measurements, workflows, and communication tools. Configure qualitative risk analysis in risk scorecards, and quantitative risk analysis in a probability and impact matrix. Issues are owned, tracked, and monitored throughout their life cycle using comprehensive workflow management and flexible functional capabilities Plan Purchases and Acquisitions. Request Seller Responses Contract Administration Contact Closeout Plan Contracting Select Sellers Procurement Easily upload and identify contracts, purchase orders, request for quotes and other procurement documents, associating them with any project activity. Create procurement processes using the comprehensive process management tool. Import procurement cost estimates from any ERP Workflow can request seller responses and other procurementrelated tasks Track contract information in document repository Resources can enter time or effort employed for procurement activity, which can then be billed with a cost center. Import actual procurement expenses from any Workflows can be used to close contract with vendors. All documents, such as contracts, purchase orders, etc., can be archived for future reference and audits

Stakeholder Initiation Execution ling Identify Stakeholder Plan Stakeholder Manage Stakeholder Stakeholder Identifies people, groups, or

Develops appropriate management strategies to effectively engage stakeholders throughout the project.

Monitors overall project stakeholder relationships, adjusts strategies and plans for engaging stakeholders.

Screenshots Status report Executive portals Resource allocation Demand management (Gantt) Timesheet www.softexpert.com sales@softexpert.

5 Stakeholder Initiation Execution ling Identify Stakeholder Plan Stakeholder Manage Stakeholder Stakeholder Identifies people, groups, or organizations that could impact or be impacted by a decision, activity, or outcome of the project. Develops appropriate management strategies to effectively engage stakeholders throughout the project. Communicates and works with stakeholders to meet their needs/expectations, address issues as they occur, and support stakeholder engagement. Monitors overall project stakeholder relationships, adjusts strategies and plans for engaging stakeholders. Analyzes and documents their interests in and influence on the project. Screenshots Status report Executive portals Resource allocation Demand management (Gantt) Timesheet sales@softexpert.com Disclaimer: The content of this publication may not, in whole or in part, be copied or reproduced without prior authorization from SoftExpert Software. This publication is provided by SoftExpert and/or its network of affiliates strictly for informational purposes, without any guarantee of any kind. The only guarantees related to SoftExpert products and services are those contained within a contract. Some product functionalities and characteristics presented herein may be optional or may depend on the makeup of the offer(s) acquired. The content of this material is subject to change without prior notice. Closing

Agenda. PMBOK Guide Third Edition. PMI Standards Background. PMI Life Cycle Plan for Standards. Presented by Kevin Chui, PMP. How Did We Get Here?

Agenda. PMBOK Guide Third Edition. PMI Standards Background. PMI Life Cycle Plan for Standards. Presented by Kevin Chui, PMP. How Did We Get Here? Agenda PMBOK Guide Third Edition Presented by Kevin Chui, PMP Vice President, PMI Hong Kong Chapter Background PMBOK Guide 2004 Update Project Structural Changes to the Standard Process Group Changes Knowledge