Work better, faster and smarter
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1 Work better, faster and smarter PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly, end-to-end capture solution fujitsu.com/paperstream
2 Agenda The business case for digital transformation The journey to digital transformation The PaperStream Capture Pro advantage 2
3 The business case for digital transformation 3
4 What s driving digital transformation? More demanding customer needs Seamless multichannel experience is becoming the norm New style of competitors Digitally born businesses can be far more responsive and customer focused Increasing compliance requirements The need for security and transparency can add operational costs and complexity Cloud and remote working New ways of working require access to information regardless of location Drive for efficiency Process simplification and cost reduction are a must in today s market 4
5 Digital transformation: key factors Information capture and business process optimisation are key enablers for digital transformation 5
6 Digital leaders outperform their peers The business gains achieved by process automation/digitisation become clear when digital leaders are compared with digital beginners Digital leaders are enjoying significant advantages in profitability, customer loyalty and employee engagement Improve productivity Increase profits Reduce risk +16.4% +21.6% +13.5% Improve employee engagement Reduce costs Improve customer retention +21.6% +12.9% +16.7% Source: Digital transformation: bridging the paper and digital gap, Quocirca, 2016 Digital leaders Digital beginners 6
7 Streamline your business the digitisation pay-off Improved workflows Increased efficiency Easier compliance Better visibility Greater agility Enhanced customer experience 7
8 The journey to digital transformation 8
9 Information capture is more than just scanning Scan Extract Release Scanning is like taking a picture of a document, resulting in a high-quality image Extracting additional information from the scanned image enhances its usability The scanned document and extracted information are distributed to the relevant storage locations or workflows 9
10 Challenges converting paper to digital Incorrect and incomplete data Duplication of tasks Multiple document types Security risks Storage and disposal costs Inefficiencies 10
11 From paper to digital: the specifics Scan Document inputs Considerations Multiple locations Different formats and quality Extract Convert to digital Considerations Data extraction and indexing Verification and exception management Release Considerations Separate information and hand off Search and retrieval Delivery into downstream process archive Integration with existing infrastructure Requirements Consolidated systems Multiformat capability Image optimisation Requirements Automated data extraction Consistent accuracy Intuitive user experience Requirements Rich metadata Automated distribution API support for ISVs 11
12 The PaperStream Capture Pro advantage 12
13 From paper to digital: our smarter solution Scan Extract Release Document inputs Convert to digital Separate information and hand off Fujitsu fi scanners File import* (from other sources) PaperStream IP Image optimisation *Additional licence required Extraction Verification Index Archive Cloud Integration Workflow 13
14 PaperStream Capture Pro Cost-effective, high-end capture for: Distributed teams Work better, work faster, work smarter by capturing, consolidating and managing your information Transactional processes Day to day capture 14
15 The PaperStream Capture Pro advantage The ideal front-end capture solution Rapid set-up Streamlined operation Automated data capture Business integration 15
16 The PaperStream Capture Pro advantage The ideal front-end capture solution Rapid set-up Intuitive software installation For rapid deployment Streamlined operation Automated data capture No need to align driver & image optimisation software Developed in the same application, so no conflicts & no specialist expertise required Wizard-driven configuration Simple step-by-step process Business integration 16
17 The PaperStream Capture Pro advantage The ideal front-end capture solution Rapid set-up Automatic image optimisation PaperStream IP cleans images for improved downstream processing Fast review and correction Images can be adjusted without re-scanning Streamlined operation Automated data capture User profiles One-click operation Versatile batch processing Consolidate images from multiple sources: scan and/or import image files Scalability Deploy the capture process across multiple workstations Business integration 17
18 The PaperStream Capture Pro advantage The ideal front-end capture solution Rapid set-up Rapid data extraction Meta-data improves image accessibility and utility Easy verification Maintain a high-level of data accuracy Streamlined operation Database interaction Interfaces with databases for data validation and additional indexing Automated distribution Indexed files guide release, saving time and money Automated data capture Business integration Complete flexibility Multi-zonal OCR, QR codes, barcodes and rubber band OCRs can all be employed 18
19 The PaperStream Capture Pro advantage The ideal front-end capture solution Rapid set-up Streamline processes Eliminate manual effort by routing image data straight into existing systems Streamlined operation Integrate to any workflow Ensure seamless integration with a range of APIs Automated data capture Business integration 19
20 Clear business benefits Comprehensive driver, image optimisation and capture software allows you to: Manage and control workflows Automate and streamline processes Reduce data entry costs Improve speed of access to information Expand sharing of knowledge Integrate into any workflow 20
21 PaperStream Capture Pro in action Pharmacy cuts manual input requirement With minimal IT support, a local pharmacy needed an out-of-the-box solution to eliminate manually naming files and moving them to various locations. PaperStream Capture Pro enabled automatic file naming and simultaneous release to any/all locations cutting manual input required. Manufacturer saves time and resources An under-staffed manufacturer had been previously using a multi-function device that scanned every batch of documents as a single PDF requiring users to manually separate, name and save them. PaperStream Capture Pro s barcode recognition allowed them to automate the process, saving time and resources. Medical lab increases accuracy and efficiency Scanning 400+ documents a day sometimes torn and in different formats this medical lab uses PaperStream Capture Pro to maintain document and data integrity, while speeding up the capture and indexing process. Parts distributor cuts paper inefficiencies This paper-intensive company was processing hundreds of multiple-type invoices per day, draining time, resources and storage. With PaperStream Capture Pro, 2,000+ multi-page invoices were scanned on the first day alone separating and naming customer data for easy retrieval. Pathology centre reduces time and errors Managing thousands of oncology cases, this centre used PaperStream Capture Pro to automatically name, file and organise scanned documents into dynamically created folders, cutting processing time and filing errors by eliminating hundreds of profiles. Law firm turns paper into searchable PDFs Hampered by a document capture system that only allowed 4 users, this law firm turned to PaperStream Capture Pro to scale their multi-access information capture activities, Converting scanned images to searchable PDFs and filing them to a legal industry document management system enabled accurate and instant document recovery. 21
22 PaperStream Capture Series Capture Lite Capture Capture Pro For single work station deployment Document separation (Patch, Barcode, Page Number, Blank) Output image options (Bitmap, TIFF, JPEG) Index using a 1D Barcode Output index file (TXT, CSV, XML) Document separation/indexing using OCR Zone Output to searchable PDF, PDF/A and JPEG2000 formats Profiles can be saved and shared with other scanning workstations Support for 2D Barcodes (some scanner models support as standard) Upgrade path for SP series scanners Full process multi-station deployment (Scan, QC & Index - up to 7 stations) Multi-source file import (Bitmap, TIFF, JPEG, JPEG2000, PDF, PDF/A. Additional licence required) Post scan correction Multi-field indexing (up to 20) Advanced text OCR (simple, underline, in box, etc.) Index field types (rubber-band, choice list, database lookup, field & character validation) Customised index output Sync with SharePoint indexing template Integrate into existing applications 22
23 The paper to digital journey options Paper only Do nothing Digital only approach Existing scanning infrastructure 23
24 The paper to digital journey options Paper only Do nothing Digital only approach Existing scanning infrastructure Work better, faster and smarter 24
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