The powerful, complete solution for all commercial SURFHVVHV ū

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1 Prinect Prinance The powerful, complete solution for all commercial The demands of print shop customers have increased considerably over the past few years. Price pressure has grown ever stronger. Customers expect attractive offers and seamless coordination processes. Print shops need to be able to respond flexibly and quickly to short-notice changes at all times. In order to meet these high expectations, they need an intelligent management information system (MIS). Prinect Prinance, the management information system from Heidelberg, manages and bundles the whole information flow to the production stage and makes all workflows transparent. It therefore forms the ideal basis for harnessing potential cost benefits and savings, optimizing prices and providing a sales-oriented and customer-focused service.

2 The key role played by the management informa- Print shop managers need to respond continuously and appropriately to customers growing quality, service and price requirements. The management information system plays a key role in this. Prinect Prinance enables the company to structure its administration and sales more efficiently and optimize its processes. This requires perfectly networked communication between all areas, forming the basis for a standardized database. It also requires systematic implementation of the high-performance data formats JDF and PDF. On the business management side, processing a job from the quotation stage to actual costing and billing is fundamentally important. Companies also expect the best support for generating sales and winning orders. Clear representation of all financial processes and results must be possible at all times. Prinect Prinance is the MIS for the printing industry that fully meets all these high expectations, regardless of the size and orientation of the business. Precise costing ensures attractive prices The job processing department can become a cost driver in the workflow, since misunderstandings or transmission errors may rapidly call the original costing into question. The aim must therefore be to organize the print shop s communication more efficiently in order to create a reliable basis for precise costing. When costing with Prinect Prinance, all job-related production stages are determined in advance and each procedure is pre-structured. The system defines the product and determines the operations to be performed, the order in which they are to be carried out, the cost center and the key deadlines. Quality of the quotation plays a key role in business When a customer receives a quotation, they are not interested in how hard the job is to produce. They measure the quality of the print shop against how fast the quotation is drawn up, whether all items are easy to understand and self-explanatory, and whether they have been offered an attractive price. In order to cost the job quickly and without errors independently of technical requirements, software is needed that intelligently and reliably supports the operator. The software requests the production-specific details and guides the user step by step through the costing process. It covers all areas, from prepress to press to postpress. A clear overview can be maintained at all times, even for complex print products with different features produced on multiple presses. With the support of the press library supplied, production costs can be calculated automatically. A definite timetable can also be drawn up based on the customers deadlines, and adherence to this can be ensured. Because Prinect Prinance minimizes the labor required in the print shop to prepare quotations, customers receive these extremely quickly and in a clearly laid out form. Prinect Prinance offers more than 35 pre-defined costing methods. Regardless of whether a print shop is producing business cards, brochures, folding boxes or continuous-feed NCR paper, every job can be rapidly and reliably costed. The costing process can be adapted easily to a company s own specific production conditions. Prinect Prinance plays a major role in reducing administration costs and ensuring attractive margins. 2

3 All key customer information at a glance with Prinect Prinance. Prinect Prinance offers comprehensive job evaluation for effective cost control. Decision-makers receive reliable figures and know at all times how efficiently the work was carried out. Production data is acquired through either automated feedback from the networked production machines or manual input of daily job slips. Prinect Prinance provides precise and reliable information for target/actual comparisons, product group analyses or cost center productivity analyses. All results are clearly and comprehensibly presented. Prinect Prinance enables costeffectiveness to be monitored, costs to be minimized and, not least, attractive pricing for the future. Customers feel their needs are fully understood When customers phone the print shop, they expect quick and efficient answers to their quesitons. In order to provide this high level of service, Prinect Prinance displays all the required information on screen at the touch of a button. Customer inquiries can be answered imme diate ly, accurately and efficiently a service that boosts long-term customer satisfaction. Prinect Prinance automatically gathers customer data and uses this as a basis for marketing activities. For example, standard evaluations of customers or their jobs are possible at any time. This data can also be exported in order to compile personalized statistics or mailshots. Customers can be addressed efficiently, effortlessly and in a targeted manner. Prinect Prinance provides sales staff with digital copies of all quotations submitted and supports them in their follow-up work. This enables them to answer their customers queries competently. Prinect Prinance also ensures that no jobs get lost in the system. 3

4 Boosting customer loyalty online with Prinect Direct Access The Prinect Direct Access option enables print shop customers to send inquiries round the clock, commission production of standard jobs and, if necessary, ask about the current processing status of their job or call off finished goods from stock. The web-to-print function provides the print shop with a printready PDF file and eliminates time-consuming coordination processes. Print shop customers can create personalized products in their browser and release them for production. This offers clear benefits the use of standardized templates reduces job processing costs in the print shop and the customer receives his personalized print product in a very short time. Optimizing internal structures and processes Prinect Prinance supports the user in all phases of job processing from costing to billing, giving him a precise overview of the current status of quotes, orders and invoices at all times. Integrated capacity planning shows whether a job can be completed to schedule. All the customer correspondence is generated via an interface to Microsoft Word. Documents such as quotations, delivery notes or invoices are automatically created in the print shop s corporate design without the need for further input by staff. Prinect Prinance also manages stocks of raw materials and finished goods. In addition to a variable storage location management system, the program also supports the ordering process. This frees up staff from these tasks and ensures that no order is overlooked. Prinect Prinance creates a centrally stored JDF job ticket for all jobs, containing all information relevant to the print job, such as job numbers, customer data, materials and inks to be used, prepress data and a process network describing the entire processing procedure for a job. Production information, such as the start and end of the process, or machine data, is automatically reported back to Prinect Prinance in Job Messaging Format (JMF). This information is then available for administrative processing. It can be used for both actual costing and business management analyses. Central access to up-to-date data pays off in the sales department too. Customer inquiries can be answered immediately and precisely. Working with JDF makes the production process error-free and fast and therefore helps to increase efficiency. All documents generated by Prinect Prinance are automatically stored in the electronic data archive. Information for the relevant phase of a project can be called up rapidly and is fully comprehensible. This takes a consider able burden off staff. Sales staff can also view the data at any time, which benefits the quality of customer care. 4

5 Prinect Prinance ensures open and standardized communication with other systems in the workflow. Job data describing the product and process is passed to the production department that then sends back operating and machine data. Using Electronic Data Interchange (EDI), Prinect Prinance also allows print shops to link up to key-account customers systems such as SAP that cannot communicate using JDF. EDI can also be used to link external ordering platforms on the Internet. This ensures seamless job processing along the whole production chain. Data can also be exchanged with financial accounting systems, and information from material suppliers can be imported into the system. From Prinect Prinance to the complete Prinect Workflow Based on hardware and software modules, Prinect is the modular print shop workflow from Heidelberg that can be flexibly adapted to the individual requirements of every company. A fully JDF-based workflow can be set up using the management information system Prinect Prinance. Depending on the configuration, the integrated Prinect workflow extends from the pre press stage with Prinect Prepress Manager through the pressroom with Prinect Pressroom Manager to the postpress stage with Prinect Postpress Manager. Prinect optimizes and automates workflows, making them straightforward and transparent, based on an open data standard the central JDF document that stores all the information about a particular job. Prinect plays a key role in optimizing coordination processes and increasing throughput while maintaining consistently high quality. Prinect Prinance Prinect Postpress Manager Prinect Integration Manager Prinect Prepress Manager Prinect Pressroom Manager Prinect Digital Print Manager Prinect is the print shop workflow that integrates all management and production processes within a print shop. 5

6 Publishing Information Printed in: 04/08 Photographs: Heidelberger Druckmaschinen AG Platemaking: Suprasetter Printing: Speedmaster Finishing: Stahlfolder, Stitchmaster Fonts: HeidelbergGothicMl Printed in Germany Trademarks Heidelberg, the Heidelberg logotype, Prinect, Prinect Pressroom Manager, Prinance, Speedmaster, Stahlfolder and Stitchmaster are registered trademarks of Heidelberger Druckmaschinen AG in the U.S. and other countries. Prinect Prepress Manager, Prinect Postpress Manager and Suprasetter are trademarks of Heidelberger Druckmaschinen AG in the U.S. and other countries. All other trademarks are property of their respective owners /01 en Subject to technical modifications and other changes. Heidelberger Druckmaschinen AG Kurfuersten-Anlage Heidelberg Germany Phone Fax

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