Top. Reasons Enterprises Select kiteworks by Accellion

Transcription

1 Top 10 Reasons Enterprises Select kiteworks by Accellion

2 Accellion Enterprise Customers Include:

3 Top 10 Reasons Enterprises Select kiteworks kiteworks by Accellion is the leading private cloud content collaboration solution that securely extends enterprise content systems to users inside and outside the firewall, and internal or external to the organization, without costly or risky content migrations. 1. Proven Enterprise Solution Serving Over 2,500 Enterprises Accellion has a proven track record of successfully providing enterprises with highly scalable, flexible, and secure solutions that demonstrate compliance with the strictest industry and government regulations, including HIPAA, SOX, and GLBA. Eli Lilly and Company, Kaiser Permanente, Charles Schwab Corporation, and Hyundai Motor Company are a few organizations using Accellion to collaborate securely and efficiently on sensitive information with internal and external stakeholders. 2. Private Cloud, On-Premises Deployment Greater Control and Management of Data Enterprises require secure deployment options. Accellion is the leading provider of private cloud solutions enabling deployment in virtual environments, including VMware and Hyper-V, and Infrastructure as a Service (IaaS) environments, including Microsoft Azure and Amazon Web Services (AWS). The kiteworks private cloud deployment architecture ensures availability, integrity, and confidentiality of information, and is preferred by enterprises around the world for its enhanced information security and control capabilities. As a private cloud, on-premises deployment located inside the firewall, kiteworks and the content it manages are owned and controlled by the IT organization, allowing information to be solely managed by enterprises, rather than delegated to third-party cloud providers. With a private cloud infrastructure, Accellion enables organizations to keep enterprise servers, storage, application services, meta-data, and authentication all within the firewall. SLAs and security controls are set by the organization; not a public cloud solution provider. Private cloud hosted deployments also give organizations the opportunity to leverage cloud computing infrastructure and resources, while ensuring that data is not co-mingled. Organizations can immediately take advantage of a cloud infrastructure to handle spikes in usage and bandwidth needs. Accellion private cloud deployment options include: On-Premises Private Cloud IaaS Private Cloud Hosted Private Cloud Hybrid Combination of on-premises, hosted, and/or IaaS private clouds

4 3. Secure Multi-Tier Architecture Extreme Scalability and Deployment Flexibility Enterprise organizations require solutions that deliver extreme scalability. An industry first, kiteworks offers a private cloud multi-tier architecture that offers extreme deployment flexibility by allowing web, application, and storage tiers to be separated and placed anywhere on the network. With just a few clicks, administrators can flexibly scale each tier separately; or all together, as organizations grow and requirements change. 4. Single Pane of Glass View Secure ECM and Cloud Content Access. No VPN to a new system, which would require rebuilding and changing the workflows. kiteworks natively supports the following enterprise content sources: Microsoft SharePoint 2007, 2010, 2013, 2016 Microsoft SharePoint Online Windows File Shares (CIFS/DFS) Home Share Documentum OpenText Content Server 10 and Livelink Secure Content Collaboration Platform Develop Custom Apps, Integrations, and Workflows In order to unleash productivity gains, enterprise organizations need to create new workflows that enable users to work at any time, from any location. With the kiteworks platform, developers can leverage out-ofthe-box security and productivity features to quickly design and deploy enterprise applications for use on all devices. The kiteworks platform also offers developers enterprise-grade APIs for developing custom applications, integrations and workflows. Custom mobile apps can leverage a secure mobile container for securely accessing, editing, and sharing enterprise content. 6. Secure Mobile Container Manage BYOD Securely OpenText edocs DM version Patch 6 Google Drive for Work Microsoft OneDrive for Business Box Dropbox The kiteworks secure content collaboration platform provides secure, VPN-less access and sharing of enterprise content, whether it s stored on-premises or in the cloud. With kiteworks, users can link content from multiple content sources to a single kiteworks folder and share with external users. Documents of record are always maintained in the source system, and kiteworks keeps a complete audit trail. kiteworks also enables users to securely download, edit, and create Microsoft Word, PowerPoint, and Excel documents on any mobile device, and store them back in their existing systems of record with just a few swipes. All the while, IT is able to enforce security policies across all content stores for auditing, reporting, and compliance. Regardless of which systems this content is stored in, kiteworks gives users a single pane view to all enterprise content. This enables users to maintain their existing business workflows and processes, unlike a content migration For organizations with BYOD policies, kiteworks has secure native mobile applications for Apple ios and Android, enabling mobile users to securely create, edit, view, and collaborate on Microsoft Word, Excel, and PowerPoint files and annotate PDFs without having to move data outside of the kiteworks mobile app s secure container. The kiteworks native app also enables users to open and securely upload files directly to kiteworks folders from s, images from the camera roll, and other applications. Alternatively, kiteworks allows users to take photos that have to be kept secure, and upload them directly to the kiteworks server or enterprise content system without using the camera roll, or leaving any trace on the mobile device.

5 IT administrators can leverage kiteworks to control which users can download, edit, create, and save files on devices. In addition, the applications used to open files from Accellion can be whitelisted, PIN access to the app can be configured, and the remote wipe feature can be used to remove content stored in the kiteworks secure container when a user leaves the organization or a device is lost or stolen. The kiteworks Mobile App also works with MDM solutions from MobileIron and Good Technology. 7. Centralized Security and Management Avoid Data Breaches With kiteworks, enterprise organizations can achieve the highest levels of content security, control, and compliance. Accellion provides IT departments with a streamlined and centralized interface to quickly configure, deploy, manage, and maintain kiteworks. An interactive dashboard provides a current status of all important services. For example, real-time system health alerts deliver critical system information at a glance. Visual admin dashboards also deliver: Status of system services Licenses consumed/remaining Storage allocation Key Security and admin features include: Auditing and reporting Antivirus LDAP/AD, SSO, and Two-factor authentication Encryption keys ownership ZFile type exclusion DLP System-wide activities System health alerts Remote wipe App whitelisting Offline PIN Enable/disable collaboration User-friendly DRM with watermarking, view only, and file withdrawal capabilities 8. Enterprise Authentication Greater Security Strong authentication is essential to ensure that only authorized users have access to enterprise content. Accordingly, kiteworks integrates with LDAP/AD to authenticate and manage users. In addition, kiteworks supports single sign-on through the SAML (Secure Assertion Markup Language) 2.0 protocol and Kerberos, and also supports two-factor authentication. 9. Enterprise File Synchronization Increase Employee Productivity Today s 24/7 business climate demands that employees have secure access to the latest information across devices, online and offline. kiteworks combines the ease-of-use of consumer solutions with the controls, security, and management organizations require to provide employees access to content anywhere, anytime. The kiteworks desktop file synchronization capability gives employees using Windows or Mac access to the most current file version, regardless of location or device, offline and online. kiteworks provides both continuous and on-demand file synchronization, so that users can select how files are synchronized to optimize business productivity, network storage, and bandwidth. Content added to sync-enabled folders are automatically synchronized, and made accessible across mobile, web, and desktop applications. With the kiteworks desktop client, users can right-click on any file in Windows Explorer or Mac Finder to send content securely. Administrators can encrypt the desktop synced data when not in use for remote wiping of data when a user leaves the organization or a device is lost or stolen. The kiteworks mobile app file synchronization feature allows end users to select files to be available offline, such as forms they will need to fill in at a remote location. Folder managers can also push files to users so they will be available on their devices when offline, such as flight plans or travel routes. These files are encrypted and stored in the kiteworks mobile app s secure container, and can be remotely wiped by the administrator if the device is stolen or the employee leaves the company. 10. Seamless External Collaboration Ease-of-Use with High User Adoption To be truly productive and successful, enterprises require seamless project and team collaboration with partners, vendors, and customers, across laptops, desktops, tablets, and smartphones. kiteworks seamlessly integrates with Microsoft Office 365, enabling users to create and edit files using the Microsoft Office 365 mobile, web, and desktop applications, opening them from and saving them to enterprise content management systems (ECMs), cloud content services, or kiteworks own repository. Multiple users of the Office 365 web applications can edit the same document simultaneously. kiteworks further enhances productivity by enabling employees to collaborate with stakeholders external to the organization partners, opposing council, regulators, contractors, customers, clients or partners. The employee managing the content can choose the level of trust, controlling whether each external user can edit or just view, and whether or not they can download, keep and share the documents. They can even set a view with a traceable watermark to discourage screenshots. They are notified of the external user s actions, control the expiration of the access and deletion of the content, and a full audit trail is always available to the employee and IT.

6 Collaboration features include: Secure collaboration File synchronization File locking File versioning File withdrawal Secure body Task management Online viewer Activity stream Comments Watermarking Real-time activity and file views enable administrators to easily monitor the most pertinent activities taking place across kiteworks. Users can manage tasks, organize content as well as comment, add new versions, lock/unlock, update, synchronize, share, and send files. With full content search, users can also quickly find documents across kiteworks and connected Microsoft SharePoint 2013 systems. Users can drag and drop files across kiteworks folders or enterprise content management systems to efficiently manage and organize all enterprise content. I can t put a high enough dollar amount on the efficiency gains that have resulted from using Accellion. Kawa Farid Infrastructure Manager, Hyundai Motor Company Australia

7 Accellion, Inc. enables enterprise organizations to collaborate on content with external partners securely via private cloud. Enterprises can leave existing content where it lives today, and extend it outside the firewall without having to migrate content or disrupt their business workflows. Accellion s solutions are used by more than 15 million users and 2,500 of the world s leading corporations and government agencies including Procter & Gamble; KPMG; Kaiser Permanente; Latham & Watkins; National Park Service; Pacific Life Insurance; Cargill; and the National Institute for Standards and Technology (NIST) Embarcadero Road Palo Alto, CA USA info@accellion.com Accellion, Inc. All rights reserved