When the Disco ends you don t need to stop moving Review of the best alternatives to Oracle Discoverer Tim Dickinson

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1 When the Disco ends you don t need to stop moving Review of the best alternatives to Oracle Discoverer

2 Oracle EBS Reporting post Discoverer Thinking about using a non-oracle product to provide Oracle E-Business Suite analytics? We explore the options With various Business Intelligence (BI) vendors on the market providing pre-built reporting solutions for Oracle E-Business Suite (EBS), which BI product is right for your enterprise? At Claremont our core business is Oracle EBS, and we are finding that customers increasingly want to consider an alternative BI solution to the Oracle pre-built OBIA/OTBI-E offerings, often on reasons of cost. While Oracle BI does provide a wealth of functionality, this comes at a price, and you may end up paying for certain features you don t actually need. In addition, your EBS update strategy may be some way off committing to Oracle Fusion (a.k.a. Oracle Cloud Applications) and the reporting tools bundled with it. With Oracle Discoverer now out of product support, certain BI vendors are pitching their products as a way to fill this gap. There are a variety of BI products in the marketplace, choosing the right product can be a lengthy investigative exercise. This white paper discusses typical EBS BI reporting requirements and expectations. The paper is not intended to recommend one product over another but to provide a shortlist of candidate BI products where requirements align to the use cases discussed below. We decided to split the vendors into different categories based on the nature of the software products they provide. BI Only Vendors - provide BI software for users to discover and visualize data. Users can create applications to source data from almost any source and present to users e.g. Tableau, Qlik. The vendor may also support a pre-built EBS reporting layer but this will come from a 3rd party supplier. Pre-built Only BI Vendors - vendor provides BI software for an OLTP solution such as Oracle EBS including a BI front end e.g. Polaris Associates, Hubble Desktop. Hybrid BI Vendors - vendor provides both capabilities above- e.g. EiS, Oracle Pre-Built Reporting Views only Vendors - provide OLTP reporting metadata/views that can be read and presented by other BI vendor s technologies (e.g. OBI, Qlik, Tableau). The vendor will also provide pre-built reports that sit on top of the metadata for the platform required. Products such as Differentia, Magnitude Software (Noetix), Claremont Payroll Control Centre. Typically the BI Only Vendors product strengths are in providing complex data visualizations and analysis, also the ability to build BI applications from multiple data sources. These products provide excellent visualizations and mash-ups of any type of data. Presenting and sourcing data is where a lot of the development costs for these products is invested. The Pre-Built only BI Vendors do not provide as sophisticated reporting visualizations because these vendors are primarily interested in providing operational data directly from EBS in a table, pivot table or graph with some dashboard capability. The development budget here goes into modelling the EBS data so it can be reported into their BI front end which is designed for that purpose only. The hybrid BI vendors provide their own pre-built EBS reporting solution built on their own BI technology. The BI technology can be used to build BI applications to report from any source. So here you have the option to choose to take the pre-built

3 EBS reporting solution and also build your own BI applications. This paper does not discuss the BI functionality of BI only vendor products such as Qlik and Tableau. One pre-built reporting view only vendor product has been included, but, please note it is not intended to be grouped with the other vendor products in this document as the other vendors provide their own bespoke BI front end for their products. BI vendors and their products typically target particular areas of the market. We set some basic qualifying questions based on typical customer requirements to narrow down the list. The qualifying questions are as follows: Does the vendor provide pre-built real time reporting capability for core modules of Oracle EBS? (HR and Payroll modules most vendors provide pre-built content for additional EBS modules, this is just setting a baseline minimum). Does the vendor provide integrated security for the BI solution with Oracle EBS and is this configured as part of the set up? Does the vendor provide EBS BI reporting capability within a short lead time for product install / configuration and training (within weeks)? A maximum implementation budget of 100K (includes all install, configuration, licences, training, and 1 st year support). Data discovery and big data type products are therefore not included (where a pre-built EBS solution is not available). This is not to say these products could not be part of a wider BI solution, but, that is not within the scope of this document. Our primary aim here is to help selection of a BI product that can be installed, up and running and reporting on EBS data relatively quickly and doesn t require extensive additional hardware. Based on our experience of what customers typically require, we then formulated a checklist of some basic BI reporting requirements that we would expect the BI product to meet: Provides robust and performant real time pre-built EBS content that meets the core Finance and HR reporting requirements. Supports drill through capability from summary to transactional data. Provides a Discoverer replacement product reporting primarily from one EBS data source. Simple tables and pivot tables or chart views are acceptable for your reports e.g. your primary requirement is not concerned to use complex data visualizations. However some dashboard capability is required. Provides the ability to integrate with Excel and download into Excel. Provides the ability to output from the tool to other standard formats Excel, PDF, Word. Provides the capability to produce reports automatically and route PDF reports to an recipient with the data secured at the appropriate level for the user (report bursting). Is intuitive and easy to use for both running and creating your own reports. Allows for sharing and collaboration of reports. Provides the ability to schedule reporting. Has the capability to report from other non-ebs sources. Report extension and customisations can be managed internally by one or two administrators (e.g. new reports / extensions to existing reports). Typically this is delivered through an Admin / developer licence and requires appropriate training.

4 We then factor in some constraints. Please note while these points below may be considered constraints they may actually be desirable, this is more about fitting a product to your requirements: Available as on premise solution only. Is deployable on existing EBS server hardware and has a minimal BI footprint. Doesn t need to support a mobile BI capability. Client install of BI software is acceptable and you are not looking for a web-based only product. This gives a shortlist of the following vendors and products: Shortlist Vendor EiS Hubble Polaris Associates Product express Hubble Desktop Reporting Workbench Reasons for choosing EiS or Polaris Associates If there is a requirement to provide an EBS look and feel and for the tool to be accessed via EBS. The reporting requirements from EBS can be satisfied from table and pivot table views with some graphing. There is a need for some dashboard capability with tables and graphs, however this is not the primary deliverable expected from the product. Users spend a lot of time in Excel and downloading to Excel. You need a product which integrates with Oracle BI Publisher. The report bursting capability needs to be capable of automatically routing content to an recipient. Image: Example of Polaris Associates Reporting Workbench

5 Reasons for choosing Hubble Desktop The reporting requirement is satisfied with a table and/or graph view being sufficient per report and more complex visualizations are not needed from the product, e.g. you don t need dashboards. The report bursting capability needs to produce separate reports per manager, for example, but these are ok to be stored centrally rather than ed. Hubble Desktop has a useful feature for recording text and commentary against data on a report which may be a requirement. If there is requirement for planning and forecasting capability (e.g. ability to write budgets back to GL) running alongside the reporting capability, then the Hubble Reporting & Planning tool is the only option available from the products discussed. Image: Example of Hubble Desktop Another approach is to go with a pre-built only vendor product but obviously here the solution will require an overarching BI technology such as Qlik or Tableau to read the views. Licence costs for the BI technology to support the views are not included in this paper. Shortlist Vendor Noetix Product Standard views Reasons when Noetix Standard Views may be best fit Where you already have or are planning to implement a BI vendor product such as Qlik, Tableau or OBI. Noetix provides generators for the main BI vendor products, so you can build EBS reporting in the BI reporting tool of your choice. This option gives the best of both worlds in terms of a robust metadata layer and market leading BI front end. Typically, you will need to create the EBS reporting based on the views because there are no standard templates as such, however, the coverage of EBS modules is very extensive. Noetix also provide an analytics product however this is a data warehouse type solution using an ETL tool and therefore does not qualify for inclusion here.

6 Image: Example of Noetix Standard Views If none of the above products is suitable and you also need: A Cloud deployment option available. A BI mobile capability. A 100% web based front end. Also your primary requirements are as discussed above but you also require the additional functionality: Need high quality visual analytics and content rich dashboards. Need to be able to perform visualisations of data quickly and have a large range of visual options. Are often sourcing data from multiple sources including Cloud and need to combine and mash up data. Need a high quality user interface designed specifically for BI. Then the following product is recommended: Shortlist Vendor EiS Product SplashBI Note: Hubble also has the Hubble Analytics product which provides the above Cloud deployment and analytic functionality. Currently for EBS it supports HR & Pay so if you only need HR & Pay analytics you could consider this product. Hubble Analytics is not discussed in this paper. Polaris Associates provide a Cloud deployment option and the analytic functionality above through Orbit Analytics which can fit over the pre-built Reporting Workbench EBS schemas. Orbit Analytics is not discussed in this paper.

7 Reasons for choosing EiS SplashBI You require a robust and proven Discoverer migration utility within the product to migrate your current Discoverer workbooks to SplashBI. Where the Requirement demands complex visuals, dashboards and a bespoke analytic front end. You need to source data from file based systems and from the Cloud. An in-memory analytics capability is important. An on demand subscription based reporting solution is desirable. Image: Example of SplashBI Mobile Reports and Dashboards Indicative Costs Licencing, implementation and support costs are key factors when deciding on a solution. Cost might actually be your key driver after having already considered the Oracle BI options. With licencing often being on different basis by product e.g. an Enterprise licence or licence per user basis it makes likefor-like comparison difficult. However, a graph of indicative costs including implementation costs and duration is provided below.

8 Note. Costs above include installation, configuration, user and administration training and 1 st year support costs. Included within the implementation days will be the migration of key Oracle Discoverer workbooks to the new product should the existing BI platform be Oracle Discoverer. Noetix views cost illustration above does not factor in the BI technology costs required to render the views (e.g. Tableau, Qlik, OBI). Conclusion Depending on your specific reporting requirements and the type of deployment required, hopefully this paper has been useful in guiding you towards a shortlist of candidate BI EBS reporting solutions. Claremont would be happy to provide further information on the products discussed and arrange workshops or demonstrations where applicable. DISCLAIMER The recommendations above are personal opinions based on research done by Claremont into a number of different BI Products. All Costs within are indicative and based on the best information provided by the vendors at the time.

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