Introduction to Intuit Master Builder

Transcription

1 Introduction to Intuit Master Builder Leslie C. Shiner Owner, Principal The ShinerGroup Senior Industry Advisor, Construction Intuit Construction Business Solutions The International Builders Show Orlando, FL January 11, 2005 Objectives Moving from Microsoft Excel and/or Intuit QuickBooks estimating to the integrated estimating of Intuit Master Builder Explore flow of job, from start to finish in Master Builder Understand computerized project management 1

2 Goals Session goals: To introduce the Intuit Master Builder program To discuss computerized project management Your 2 most important goals: What software do you use now? Estimating Project Management Accounting 3 Steps for Computerized Management 1. Understand the Master Builder estimating 2. Understand the flow of a project from estimating to close-out in Master Builder 3. Review the vital job cost and project management reports in Master Builder 2

3 Fully Integrated Program Schedule Estimate with full detail Based on parts Purchase Orders Budget Based on cost codes Actual Job Costs Based on cost codes Subcontracts A/P Bid Request Payroll Change Orders General Ledger Proposal Billings Estimating in Master Builder Can be treated like a spreadsheet Cost types shown per line Labor productivity can be associated Overhead and Profit can be assigned in 3 ways: columns, bid items or line items Other goodies with huge impact: Vendors Tasks 3

4 From Simple to Complex Formulas Complexity Parts Database Assemblies Spreadsheet Valuable Output, Repetitive Estimates, Measurable Results Steps for New Job Simple Estimate 1. Set up the job 2. Begin the estimate Enter several lines (like spreadsheet) 3. Add the markup 4. Access the database to add a part 4

5 1 Set up the Job Set up a job: Click on the Master Builder icon Enter supervisor as the user name no password Click on Menu Option #3 Accounts Receivable Click on Sub-Menu Option #5 Jobs Create a Job Enter a job: #221 Short Name: Shiner Remodel Job Name: Shiner Remodel Estimator: #7 Job Status: bid Plans Received: 1/10/06 Save: click the diskette icon Close window 5

6 2 Begin the Estimate: Go to Menu Option 9-5: Estimating takeoffs; enter job #221 in the Takeoff Launch window The Takeoff window opens Let s begin our estimate 6

7 Enter Four Lines Enter the following: Description Labor Material Equipment Subcontracts Quantity Cost , , Similar to a Spreadsheet 7

8 3 Now Add the Markup Click on Bid Summary Tab Click on Apply Markup to Ext Price Add 40% Markup What is the total Bid Price? $15,253 8

9 4 Access the Database to Add Part Click on the Takeoff Details Tab Click in a part cell Type sky* Hit the F4 key Find and enter the 2'x4' Skylight Add quantity = 1 Save again Review the price Spreadsheet With Database 9

10 Using a Template The Process 1. Set up the job 2. Begin the estimate a. Import a template b. Update the prices c. Adjust the quantities d. Add other information 3. Enter the markup or margin The Value of a Template 10

11 The Power of a Database Components of Takeoff Screen: Bid Items table of contents of the entire estimate Assemblies unit based pricing matrix Parts individual pieces, as large or small as you wish Description for reporting Cost hard cost (not marked up cost) Overhead and profit rates attached by line item Vendor to produce Subcontracts & POs Cost Code to produce budget to compare to actual $ Cost Type to differentiate between types of costs Task to produce a schedule and verify time commitment 11

12 Let s Look at an Existing Estimate Click on File, New Pull up Job #220 Click on Recap Review Estimate Again: Click on the Takeoff Details Recap tab again and select: Cost Codes Cost Types Vendors Tasks When we re satisfied with our estimate, we export it for project management 12

13 The Estimate as Just a Starting Point! 13

14 Create a Budget and Proposal Exporting into the project management area of Master Builder allows us to control the project: Click export and choose: Budget Proposal Go to Budgets at 6-2 and pull up the last budget in the file: what is the total? Go to Proposals at 6-9 and pull up the last proposal in the file: what is the total? What is the difference? Know Your Overhead Profit Negotiable Overhead Direct Job Costs Labor Materials Subcontracts Equipment Non-negotiable without change of scope 14

15 Better Manage the Job Scheduling Labor Procurement Subcontracts Change Orders Documentation and Reporting Approve a Change Order Go to and pull up record #9 Change Order for Job #220 Change status to Approve Notice the two tabs How much will it increase the budget? How much will it increase the contact? Save 15

16 Change Orders to Budget and Bid Cost Reports A big part of controlling the job consists of continuous monitoring through reports Master Builder contains many powerful reports We re going to look at the workhorses of project management from 3 points of view: Job costs vs. budgets in summary Detail job cost report Committed cost report 16

17 Job Summary Report Go to : Job Summary Report Job #220 Check box to Subtotal by Division Start with Job Cost Summary 17

18 Need Detail? Job Cost Journal Report Go to : Job Cost Journal Job #220, Cost Code 2200 Job Cost Journal Report 18

19 Committed Cost Report the Key! Go to : Committed Costs Job #220 Enter 40% as labor burden Committed Cost Report 19

20 Others to Explore Later Just to Name a Few Per Job Cost to complete Hours to complete Job labor journal Job status report Committed budget/cost variance Overall Over/underbilling report Job cost totals report Bonding report Don t Forget About the Billing Prime Contract Audit (6-4-6: Job 207) Contract amount Approved change orders Amounts invoiced to client 20

21 Prime Contract Audit Other Audits and Warnings: Subcontract Audit (6-7-4) In detail or in summary Prior to close of job watch out for unbilled costs Purchase Order Audit (6-6-3) Workers Comp Warnings When creating contract When entering A/P invoice When cutting check Overbudget warnings (if you want) When entering costs to jobs 21

22 Understand the Profit Cycle Questions and Thank You Leslie C. Shiner, MBA Certified Master Builder Master Trainer Owner/ Principal The ShinerGroup Senior Industry Advisor, Construction Intuit Construction Business Solutions (415) Estimating Project Management Service Receivables Report Writer 22