Can I reduce manual data entry by using an automated information capture system?

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1 Modules Produced by Canon Communications - October 02 TELEform ELITE TELEform Elite includes the following modules: Form Designer Reader/Scan Station Verifier TELEform ENTERPRISE TELEform Enterprise includes the following modules: Form Designer Reader/Scan Station Verifier Technical Requirements TELEform ELITE Intel Pentium II-based processor running at 400MHz or higher 400 MB free hard-drive space for complete installation 128 MB of RAM VGA colour or better monitor CD-ROM drive Microsoft Windows 2000 Professional; NT 4.0 workstation; 98; XP; ME Compatible scanner, fax server and/or Web server Optional modules for TELEform Enterprise include: TELEform Remote Capture Option Supports remote design, scanning and verification of forms and documents from anywhere in the world. Further additional modules available TELEform Enterprise offers businesses the ability to add additional modules for expanded functionality Optional module for TELEform Enterprise or TELEform Elite: TELEform eform Option Turn standard paper forms into intelligent eforms by exporting forms in HTML or PDF formats for online data collection. Supports electronic merge and functionality. TELEform ENTERPRISE SERVER Intel Pentium III-based processor running at 800MHz or higher Microsoft Windows 2000 Advanced Server; 2000 Server or NT Server 1 GB free hard drive space for complete installation (200 MB required) 512 MB of RAM 100 Mbps TCP/IP high quality network card CD-ROM drive TELEform ENTERPRISE WORKSTATION Intel Pentium III-based processor running at 600MHz or higher 400 MB free hard-drive space for complete installation (200 MB required) 128 MB of RAM 100 Mbps high quality network card VGA colour or better monitor (17 monitor recommended for Verifier stations) CD-ROM drive Mouse or other pointing device Windows 2000 Professional; NT 4.0 workstation; 98; XP; ME Compatible scanner, fax server and/or Web server Cardiff TELEform Information Capture System Can I reduce manual data entry by using an automated information capture system? Canon (UK) Ltd, Woodhatch, Reigate, Surrey, RH2 8BF Tel: Specifications subject to change without notice. E & OE

2 Can I reduce manual data entry? Cardiff TELEform enables businesses and government organisations to quickly and easily capture and convert paper-based and electronic forms into digital data that can be accessed departmentally or throughout the enterprise. Establishing strategic competitive advantage is critical in today's digital economy. However, most businesses continue to process a large percentage of their documents and forms manually. Such human intervention in business critical processes is time-consuming, expensive and increases the probability of errors. A versatile and comprehensive solution, TELEform is designed to accommodate even the most demanding business needs. Cardiff

3 Can I generate real business value with TELEform? TELEform BENEFITS Reduces manual data entry costs Frees up resources for other more critical projects. Accelerates delivery of data and documents to your system Allows for efficient storage and data access. TELEform enables your staff to be more productive TELEform offers a proven solution that dramatically reduces operating costs and associated with manual data entry, increases operating efficiency. Improves processing time Enables your staff to be more productive. Increases data quality Automatically cleans and confirms data with businessrules processing and database validation. Optimises current system investments Enables easy integration with existing applications and databases. Automation of data and document capture Offers a rapid return on investment. Cardiff

4 Can I process forms using automated data recognition, quality control and data validation? SUPERIOR RECOGNITION QUALITY CONTROL TELEform integrates seamlessly with Canon s Document Management Solutions, and together with the exceptional features which TELEform offer, Canon is able to provide a complete solution. At the core of TELEform s powerful form and document processing capabilities, is a state-of-the-art voting system that leverages numerous machine, hand-print and barcode reading engines. Image quality is a critical factor in determining how well characters and documents are identified and processed. TELEform includes advanced image enhancement and correction capabilities, including de-skewing, auto rotating and character enhancement. TELEform Enables easy integration with existing applications and databases. AUTOMATED DATA VALIDATION Automated business-rules processing includes format restrictions and database look-ups to validate field values. Exceptions are intelligently routed to the right human operators to review and correct. FORM CREATION TELEform Form Designer is a robust design application that significantly reduces the time it takes to create and deploy new forms or adapt existing forms for easy data and document capture. The tools include highly configurable data validation and database lookup capabilities. Cardiff

5 Can I achieve flexible high volume information capture? REMOTE PRODUCTIVITY SECURITY CONTROL TELEform enables Enterprise and Government organisations to quickly capture, extract, verify, process and index large quantities of information. TELEform automatically sends clean data, documents and attachments to multiple archive and retrieval systems. TELEform Remote Capture gives organisations the power and flexibility to scan forms and documents at remote locations world-wide for collection into a central TELEform system for processing anytime, anywhere. (Enterprise only) User-based access control enables administrators to define user security settings and access to selected forms. A central management library of form elements enables administrative control and reuse while a structured hierarchy of folders makes managing forms easier than ever. Centralised administration and loadbalancing controls are delivered via the TELEform Control Centre, a native snap-in for The Microsoft Management Console. (Enterprise only) TELEform automatically cleans and confirms data with business-rules processing and database validation. Cardiff

6 Can I meet all my data capture needs? TELEform ELITE TELEform ENTERPRISE Accuracy, speed, scalability and versatility make TELEform the single answer for all your high-volume document capture, data collection and information processing needs. A Departmental, Work Station Solution Designed specifically to meet the needs of project-oriented requirements. A Scalable, Network Solution Designed specifically to meet the demands of distributed high-volume form and document capture environments. TELEform is a comprehensive information capture system, to receive data and document inputs from multiple sources to automate data processing and output to many back end systems or formats Pre-built Cardiff Connect Agents automatically pass documents and data to back-office applications. This includes processing accurate data into database and commercial backoffice applications while placing images and data into archive, document and knowledge management systems. Some formats supported for export include: Database: ODBC, SQL Server, Oracle, Microsoft Access Data: XML, ASCII, CSV Custom or personalised documents via fax or Custom Connect Agents can be easily created to interface with inhouse applications. INPUT PROCESS OUTPUT CAPTURE DESIGNER READER VERIFIER CONTACT AGENTS PAPER - FORMS & DOCUMENTS ELECTRONIC - FORMS & DOCUMENT LOCAL CAPTURE Scan Production Scan Fax Server Directory REMOTE CAPTURE Remote Scan Internet PUBLISH TELEform Forms Existing Forms Unstructured Documents HTML PDF PROCESS Auto ID Dynamic Image Processing Colour Drop-Out Deskew Despeckle Character Smoothing Recognition BarCode OCR OMR Database Lookup Dictionary Business Rules Custom Script VALIDATE Character Field Key From Image Batch Management Double Key Entry Exception Handling DATA ASCII XML Oracle SOL ODBC/JDBC Document Archive Document Output Print Fax PDF Cardiff

7 Can I convert paper forms into on-line data collection tools? TELEform eform OPTION THE BENEFITS KEY FEATURES The Cardiff TELEform eform Option enables organisations to design a form once and publish it as paper, HTML or PDF. Cardiff s multiple format export eliminates the need to design the same forms in multiple formats for various delivery methods - saving time and money. Additionally, TELEform eform Option maintains the integrity of business rules processing and database look-up independent of export format. Using intuitive point-and-click tools, form designers can easily set clientside and server-side processing rules and connect to database and archive products without programming. The TELEform eform Option enables organisations to post forms on a Web site or distribute them via e- mail. End users can complete forms on or off-line with PDF, or print out the form and complete it by hand. Hand-printed forms can be faxed or scanned into Cardiff TELEform. Streamline Business Processes Many data validation tasks can be performed before the form is submitted, thus preventing invalid data from contaminating database and back office applications. Forms are submitted directly back to the server and therefore data is collected at the first point of contact resulting in faster data collection. Improve Customer Relationships Employee and customer needs can be responded to more quickly via automated responses. Corporate standards for paper, PDF and HTML can be maintained by creating presentation formats identical in appearance. Turn Forms into Fillable PDFs Any form created with TELEform can be published to PDF ready to be completed and submitted through e- mail or the Web. Publish Forms to HTML Any TELEform form can be published to HTML for on-line data collection with the click of a button. eform Autofill Electronic forms can be automatically based on key field entries Back Office and Workflow Connectivity Easily connect industry standard PDF and HTML form formats to existing Web servers, and content management system investments. Multiple Database Outputs Multiple data exports can be set-up - sending data to various destinations simultaneously in ODBC, XML,TXT and various other formats. Reset Button Easily add a Reset button to forms enabling users to clear the input on a Web form. Forward Button Add a Forward button to forms enabling users to forward completed forms to a predetermined or user determined address. Reduce Data Errors and Processing Time Client and server side data validation and other business processing rules significantly reduces data errors and time associated with manual form processing. Digital Signature Support Digital Signature Fields provide secure and reliable approval options to on-line PDF forms. A digital signature combines the integrity of hand signatures with the flexibility, speed and accuracy of an electronic form. Data Transmission Data can be transmitted using a variety of technologies including: MAPI, POP3 and TCP/IP. Search and Archive Completed forms can be stored in TIFF or PDF formats, complete with search and index information in existing image archive management systems. SendForm CGI The SendForm CGI (Common Gateway Interface) program converts data from submitted forms into Internet mail messages or directory files that are picked up by TELEform Internet Server for processing. Cardiff