Carrying out Internal Audit for the financial year of KIADB by Practicing Chartered Accountant Firms

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1 KARNATAKA INDUSTRIAL AREAS DEVELOPMENT BOARD (A Government of Karnataka Undertaking) 14/3, II Floor, Rashtrothana Parishat Building, Nrupatunga Road, Bangalore Phone No , Tender Document Carrying out Internal Audit for the financial year of KIADB by Practicing Chartered Accountant Firms KARNATAKA INDUSTRIAL AREAS DEVELOPMENT BOARD Page 1

2 INDEX Tender Notification Page Nos. Introduction & Objective 5 Part I - Pre Qualifying Requirements Submission of Tender Documents Submission of Pre Qualification offer through E-procurement portal Submission of commercial offer through E-procurement portal Content Of Tender Document Pre-tender meeting (Pre-bid meeting) Amendment of Tender Documents Opening of Tenders Payment Validity EMD General Declaration Correction Of Errors 13 Part II - Price Bid 13 Part III - Agreement 15 Annexure :- Annexure - A Pre qualifying Offer 16 Annexure - B Commercial Bid 19 Annexure C Declaration Format 20 KARNATAKA INDUSTRIAL AREAS DEVELOPMENT BOARD Page 2

3 KARNATAKA INDUSTRIAL AREAS DEVELOPMENT BOARD (A Government of Karnataka Undertaking) 14/3, II Floor, Rashtrothana Parishat Building, Nrupatunga Road, Bangalore Phone No , No. IADB/ENGG/ETND/AUDIT/EP- 01/ 15997/ Date: NOTICE CALLING FOR BIDS FROM PRACTICING CHARTERED ACCOUNTANT FIRMS FOR CARRYING OUT INTERNAL AUDIT FOR THE FINANCIAL YEAR (THROUGH GOK E-PROCUREMENT PORTAL ONLY) KIADB is inviting tenders under two cover systems for Carrying out Internal Audit for the financial year of KIADB by reputed Practicing Chartered Accountant Firms as per the Karnataka Transparency in Public Procurement Act 1999 and Rules 2000 through electronic Procurement from eligible practicing Chartered Accountant firms who are empanelled with the Comptroller & Auditor General (C&AG) for financial year and have adequate resources, state of the art technology, suitable man power & sufficient past experience for the following Assignment as per the schedule given below: Sl. No. Name of the Assignments EMD (Rs. in lakhs) Coverage Period 1 Carrying out Internal Audit for the financial year of KIADB by Practicing Chartered Accountant Firms Financial Year Applicants may download Bidding Documents from the E-procurement Portal from Schedule of dates are as follows:- i. Last date to receive pre bid queries : up to 4:00 PM ii. Pre bid meeting : at 11:30 AM iii. Last date for Bid submission : up to 4:00 PM iv. Opening of Pre-Qualification Bid : at 4:30 PM KARNATAKA INDUSTRIAL AREAS DEVELOPMENT BOARD Page 3

4 ELIGIBILITY CRITERIA: The Firms must fulfill the following eligibility criteria:- Sl. No. Particulars 1 Empanelment with Comptroller and Auditor General (C&AG) 2. Average Annual Turnover of the firm (Past three financial years ie , and Eligibility of the Agency Must be listed as audit firm by C&AG for financial year Minimum Rs.50 lakhs 3. No. of years of experience Minimum 15 years 4. No. of partners Minimum 3 5. No. of Qualified CA in full time practice Minimum 3 including partners 6. No. of Fellow Chartered Accountants Minimum 1 7. The firm who quotes for the tender should have its Head Office in Bangalore Any firm not qualifying the above criteria need not apply as the proposal shall be summarily rejected. Sd/- Chief Development Officer & Chief Engineer KIADB, Bangalore KARNATAKA INDUSTRIAL AREAS DEVELOPMENT BOARD Page 4

5 KARNATAKA INDUSTRIAL AREAS DEVELOPMENT BOARD (A Government of Karnataka Undertaking) 14/3, II Floor, Rashtrothana Parishat Building, Nrupatunga Road, Bangalore Phone No , No. IADB/ENGG/ETND/AUDIT/EP- 01/ / Date: INTRODUCTION: Karnataka Industrial Areas Development Board (KIADB) is a statutory body, constituted under Section 5 of Karnataka Industrial Areas Development (KIAD) Act, 1966, which provides for expeditious acquisition of lands for industrial and infrastructure purposes. KIADB, besides forming layouts with all infrastructure facilities for promotion of industries, also acquires lands in favour of various State and Central Govt. Departments/Organizations and Single Unit Complexes, for setting up their projects on stand-alone basis. KIADB holds pride in being the first government organization in Karnataka to obtain ISO 9001 certification in the year 1997.Now the KIADB is following ISO 9001:2000 module covering its functions of Land Acquisition, Development and Allotment functions in Bangalore Urban and Rural districts. The Board comprises of senior government officers in their ex-officio capacities. The Board of members meet regularly to take decisions and monitor the functions. Till date, KIADB has developed 154 industrial areas spread all over the State covering about 47,942 acres, and acquired land for nearly 430 Single Unit Complexes and is host to many reputed Indian and multinational companies and also to R&D Centres. This apart, KIADB has envisaged several innovative projects like Agro -Tech Parks, Apparel Parks, Food Parks, Auto Parks, Hardware Park, Bio-Tech Park, EPIPs, Sector Specific SEZs, Growth Centers etc. OBJECTIVE: Execution of all functions relating to Internal Audit by Practicing Chartered Accountant Firms for the financial year The Assignment of Internal Audit may be extended for further financial years, at the sole discretion of the Board with or without modifications to the Terms and Conditions of the Assignment. The Internal Audit Assignment is to be carried out at the Head Office based on the records made available at the Head Office, and the reports received from the Branches or Regional Offices along with the relevant records as the case may be. In addition, Internal Audit shall be conducted every half year at the Branch offices located at Bangalore, Mysore, Hassan, Mangalore, Tumkur, Davanagere, Dharwad, Belgum, Gulbarga, Bellary, Bidar and Raichur. The Assignment shall cover the transactions with specific reference to the delegated powers to the Development Officers and Special Land Acquisition Officers and adherence thereto. KARNATAKA INDUSTRIAL AREAS DEVELOPMENT BOARD Page 5

6 1. TERMS OF REFERENCE A. Scope of Assignment: The list of tasks to be performed as part of the Assignment by Practicing Chartered Accountant Firm are given below:- i. Internal Audit and Performance Audit a) Continuous review and scrutiny of transactions and carrying out Internal Audit as per the prescribed guidelines of ICAI in respect of the following functions/operations of KIADB:- Identification and Acquisition of land; Development and Engineering works carried out in the acquired lands; Allotment of developed industrial areas to the entrepreneurs; Budgeting, Project financing and Planning activities in respect of the industrial areas. b) Status of Compliance of the transactions driven by major policies, schemes, special projects and measure the overall efficacy of the functions of Acquisition, Engineering, Allotment and Project wings. c) Status of compliance with various statutory provisions; d) Suggestions on mid-course corrections required in respect of on-going projects/transactions/contracts that contribute towards the profitability and better fund management of the Board; and e) Measurement of performance of the individual functional wings, review of accounting systems in a view to strengthen the Database Management Systems. f) Verification and Review of final accounts for the year ended ii. Pre-Audit: Pre-Audit of any transaction that may be referred to the Firm by the management from time to time and in specific pre-audit of the following files:- a) Acquisition of Land and approvals :- 100% b) Approval of Development Plans / Project Cost :- 100% c) Annual rate Contracts :- 100% d) Purchase/Work Order above Rs.1,00,000/- in each case :- 100% e) Award of Tenders :- 100% f) The files referred by the above sections till the last day of the month should be attended and report has to be submitted before 7 th of succeeding month. Only after the receipt of the said report, the payment will be released for the particular period/month. iii. Evaluation of Internal Control Systems and Procedures: a) Evaluation of effectiveness of existing Internal Control Systems and Procedures; b) Suggest modifications and improvements to strengthen the existing Internal Control Systems, Procedures, Tendering processes, e-documentation and review of records with emphasis on effective documentation and usage of DBMS; c) Identification and Evaluation of critical areas that affect the overall effectiveness and suggest corrective and remedial measures for implementation. iv. Additional support: a) Additional Support may be made available to the Board in respect of :- Investment of Funds and Resource Planning Income Tax and Service Tax related issues (excluding representation, assessments and appeals) Responding to the queries raised by C&AG, Principal Accountant General (Karnataka), Statutory Auditors, or such other statutory/ regulatory agencies as and when required; b) Review of the implementation of the existing Budgets and identification of any KARNATAKA INDUSTRIAL AREAS DEVELOPMENT BOARD Page 6

7 deviation in the areas of Capital/Development expenditure or such other expenditures constituting the major portion of the Board s expenditure; c) Review and scrutiny of the existing projects individually with regard to the status of completion, development stage and monies spent in comparison with the budgeted cost in three stages namely Acquisition of land, Development of Industrial areas and Allotment of the same; d) Periodical Review of documenting and record keeping procedures/ systems associated with activities such as Land Acquisition, Development and Allotment of the same and suggest corrective measures required, if any; e) Financially analysis of the proposals on Layout Plans by obtaining support/information from the Technical Committee of the Board; f) Identification of sunk funds within the Board and quantifying the value of realizables that directly/indirectly result in leveraging such sunk funds of the Board; g) Verifying the compliance with / adherence to the directions issued by Jurisdictional Courts from time to time; h) Special attention to the tendering procedure and scrutinizing the compliance issue in the applications with regard to the applicable laws and guidelines. B. Period of Assignment i. Pre-Audit portion of the Assignment shall be from to ii. Internal Audit portion of the Assignment shall cover the period from to The Internal Audit report of Head Office for the month of March, 2015 and half yearly Internal Audit report of Branches for half year ended shall be submitted on or before iii. The final accounts for the year ended shall be verified and concluded within 30 days from the date of receipt of final accounts from the Board. iv. The period of the assignment may be extended by the Board with or without modifications to the Terms and Conditions with the mutual consent between the Board and the Firm. C. REPORTING: i. Pre-Audit: Pre-Audit observations shall be recorded in the relevant files and significant findings, systemic and procedural issues shall be brought to the notice of the management separately through specific reports. ii. Internal Audit: Internal Audit reports shall be placed before the management emphasizing on findings, observations and indicating suggestions/ recommendations to achieve improvements. The periodicity of reporting shall be monthly except for the Branch Audit Reports which shall be placed before the Management of the Board half yearly. iii. Other Support In respect of verification of final accounts for the year ended 31 st March, 2015, the KARNATAKA INDUSTRIAL AREAS DEVELOPMENT BOARD Page 7

8 findings, comments and suggestions, if any, shall be placed before the management of the Board within 30 days from the date of receipt of final accounts from the Board. D. TEAM COMPOSITION: The Team for the assignment must be adequately staffed and led by a qualified Chartered Accountant. One of the Partners of the Firm shall be in charge of the Assignment and shall be available to discuss / interact with the management of the Board as and when required. 2. The Tender comprises two cover bid system a. Pre-qualification Offer containing details of information & documents as per Annexure-A b. Commercial Offer containing only rates quoted in the format indicated in Annexure-B c. Declaration format in Annexure-C through electronic tender. Commercial offer of only those Bidders who fulfill the eligibility criteria and qualify technically, shall be opened. d. The Prequalification offer along with Earnest Money Deposit (EMD) i.e., Rs Lakhs should be paid through e-payment in the e- procurement portal only using any of the following four modes: i. Credit Card. ii. Direct Debit. iii. National Electronic Fund Transfer (NEFT). iv. Over the Counter (OTC). e. The Bidder must compulsorily upload their registration certificate as proof of eligibility as per the invitation of this bid. 3. Participating Bidders in the Tender should submit the Pre-qualification documents, scanned and uploaded along with the Commercial Offer duly filled through online in e- procurement portal 4. Aspiring Bidders who have not obtained the user ID and password for participating in e-tendering in KIADB may now obtain the same from the website 5. Bidders can access tender documents on the website, fill them and submit the completed Tender document into e procurement website itself with in the stipulated date & time. 6. Tendering through Joint Venture is not allowed. 7. The successful Bidder will have to execute an agreement with the KIADB within the date stipulated. 8. The Assignment shall be commenced with all earnestness from failing which it would be presumed that Bidder is not interested in the Assignment and action will be taken to get the Assignment executed through alternate Firm at the risk and cost of the former Bidder. 9. Corrigendums / modifications / corrections / cancellations / postponements / clarifications / extensions etc., if any, will be published only in the website Conditional tenders, incomplete tenders (uploading without completing the Annexures of Qualification Information), tenders without reconciliation regarding remittance of EMD, tenders that are not properly uploaded and Tenders submitted after the deadlines shall be rejected. 11. If any of the dates mentioned above is declared as a holiday, the next working day will hold good without any change in the timings indicated. 12. The Chief Executive Officer & Executive Member reserves the right to accept / reject any or all tenders without assigning any reasons. KARNATAKA INDUSTRIAL AREAS DEVELOPMENT BOARD Page 8

9 13. Further details of work can be obtained in the office of the undersigned / Zonal Offices, Bangalore on all working days. 14. The documents mentioned in formats & details in Annexure-A Prequalification Offer (qualification information) should be attested by a Gazetted Officer or a Notary and compulsorily be uploaded through e-portal (online) in the sequence mentioned in the Bid documents. The original documents should be produced for verification at any stage of tender process as and when sought for, failing which, the submitted bids are liable for disqualification. Further failing to upload the complete details as per the Terms and conditions of this tender & (Prequalification Offer) qualification information are liable for disqualification. Copy to: 1. The Deputy Secretary, C & I Department and State Tender Bulletin Officer, for information and with a request to publish the Tender Notification in the State Tender Bulletin as per the Karnataka Transparency in Public Procurements Act & Rules. 2. The Deputy Commissioner, Bangalore/Mangalore/Mysore/Davangere/ Gulbarga/Belgaum/ Dharwad/Bellary District for information and publicity in the District Tender Bulletin. 3. Member Secretary, KSPCB, Church Street, Bangalore for information. 4. Controller of Finance/Accounts Officer, KIADB, Bangalore for information. 5. Joint Director (T & P), KIADB, Bangalore for information. 6. Legal Advisor, KIADB, Bangalore for information. 7. Joint Director, KIADB, Bangalore for information. 8. P.A. to CE & CDO, KIADB for information. 9. NOTICE BOARD. Sd/- Chief Development Officer & Chief Engineer KARNATAKA INDUSTRIAL AREAS DEVELOPMENT BOARD Page 9

10 Standard Terms and Conditions 1. Submission of Tender Documents: PART-I: PRE QUALIFYING REQUIREMENTS: A. The Tender shall be submitted through e-procurement Portal ( Bidders need to register in the e- Procurement portal to submit their bids online. The Tender document can be viewed free of cost on e-procurement Portal. B. The Tender is invited as per the provisions of the Karnataka Transparency in Public Procurement Act-1999 and Rules 2000 in two cover system i.e., Prequalification (Technical) and Commercial offer separately. The following documents are available in the Tender Document. C. Annexure A Pre-qualification Offer (to be filled and uploaded in the same file and format.) D. Annexure B Commercial Offer(to be filled and uploaded in the same file and format for encryption) E. Annexure C - Declaration format-declaration towards offering lowest rate, Payment term on Rs. 20 or higher Bond paper(in the view only format and can be downloaded -to be uploaded and attached to Pre-qualification offer duly filled) 2. Submission of Pre-qualification Offer through e-procurement portal. A. In the first cover Pre-qualification details as specified in the Annexure-A should be filled and the same should be uploaded. B. The Bidders shall pay tender processing fee and EMD through any of the following e-payment modes. The details are available at the end of this document. 1. Credit Card 2. Direct Debit 3. National Electronic Fund Transfer (NEFT) 4. Over the Counter (OTC) (ICICI Bank) The details are available in e-procurement portal C. The necessary pre-qualification documents shall be scanned and attached along with Annexure-A (Pre-qualification offer) in electronic mode (scanned), as prescribed in the Pre-qualification criteria. The Pre-qualification offer without attachment of scanned image of supporting documents will be disqualified. 3. Submission of Commercial Offer through e-procurement portal In the second cover Commercial details as specified in the Annexure-B shall be filled and uploaded in the same format, which shall be encrypted using the Digital Signature Certificate of the Bidder. The Fee structure shall be provided by the Bidder in the appropriate field against each item. The Commercial offer shall not be submitted in hard copy. Only offer submitted through e- procurement portal will be considered for evaluation. 4. Content Of Tender Document The Bidder should go through the Tender Document and submit the response/pre-qualification/commercial through e-procurement portal online after downloading the tender. KARNATAKA INDUSTRIAL AREAS DEVELOPMENT BOARD Page 10

11 5. Pre-tender meeting ( Pre-bid meeting) The Tenderer or his authorized representative is invited to attend a pre-bid meeting which will take place at The Chief Development Officer & Chief Engineer KARNATAKA INDUSTRIAL AREAS DEVELOPMENT BOARD, 14/3, II Floor, Rastrothanaparishat Building, Nrupathunga Road, Bangalore on at noon. The purpose of the meeting will be to clarify issues pertaining to the subject work. The Bidder is requested to submit any questions in writing or by cable to reach the Board not later than stipulated date mentioned in the notification of the tender. Minutes of the meeting, including the text of the questions raised (without identifying the source of enquiry) and the responses given will be posted online in the e-procurement portal which Bidders may download. Any modification of the tender document listed in clause-4 which may become necessary as a result of the pre-tender meeting will be made by the Board exclusively through the issue of Addendum pursuant to Clause-6 and not through the minutes of the pre-tender meeting. Non-attendance at the pre-tender meeting will not be a cause for the disqualification of a bidder. 6. Amendment of Tender Documents Before the deadline for submission of Tenders, the Board may modify the Tender documents by issuing addenda Any addendum thus issued shall be a part of the Tender documents and shall be posted online in the e-procurement portal which the Firm may download To give prospective Bidders reasonable time in which to take an addendum into account in preparing their tenders, the Board shall extend as necessary the deadline for submission of Tenders. The Board may extend the deadline for submission of tenders by issuing an amendment in which case all rights and obligations of the Board and the Bidders previously subject to the original deadline will then be subject to the new deadline. 7. Opening Of Tenders A. The Tenders will be opened online on the due date and time mentioned in document at the Chief Engineer and Chief Development Officer, KIADB, Central Offices, Bangalore B. The Bidders or their representatives can be present on the date, time and place of opening of the pre-qualification and commercial offer on the respective dates, when the commercial details of the Bidders can be viewed. C. The Commercial offers of the Bidders, who have been qualified, will only be opened. D. The Commercial offers of all the Bidders which are opened are available for free view in the Web site to the Bidders, from the date and time of its opening. KARNATAKA INDUSTRIAL AREAS DEVELOPMENT BOARD Page 11

12 8. Payment Terms i) Pre Audit Fee shall be paid within 7 days of receipt of bills after the end of every month; ii) Monthly Audit fee shall be paid within 7 days of receipt of bills subsequent to submission of Monthly Internal Audit Report; iii) Half yearly Branch Audit fee shall be paid within 7 days of receipt of bills subsequent to submission of half yearly Branch Internal Audit Reports; iv) Travelling, Lodging, Boarding and other out of pocket expenses incidental to the Assignment shall be reimbursed as per the norms of the Board subsequent to submission of bills by the Firm. 9. Validity: A. The Offer shall be valid for a period of not less than 30 days after the deadline date for Tender submission and the successful Bidder has to extend the validity of the Offers till the completion of the Assignment. He should hold the price valid for the tender period and should give a commitment in this regard in the first bid itself. No increase in the rate decided on any account will be entertained during the period of execution of the Tender. B. The Tender inviting Authority may seek extension of the validity of offer in writing, in case of delay in acceptance of the tenders. 10. E.M.D. A. The EMD as prescribed shall be submitted online through the e-procurement portal using any of the following 4 modes and balance amount in the form of Bank Guarantee in favour of the CEO/EM, KIADB, Bangalore. (a) Credit Card (b) Direct Debit (c) National Electronic Fund Transfer (NEFT) (d) Over the Counter (OTC) (ICICI Bank) The earnest money deposit of unsuccessful Bidders will be returned within 30 days of the end of Tender validity period. Tender shall remain valid for a period not less than 30 days after deadline date for tender submission. Based on the instructions of Tender Accepting Authority (TAA) the EMD amount of the unsuccessful bidders will be refunded to the respective Bank A/C s of the agency/firm registered in the e-procurement system. The earnest money deposit of the successful Bidder will be discharged when the Bidder has signed the Agreement and furnished the required Performance Security. B. The EMD will be forfeited in the following cases:- a) If the Bidder withdraws the Tender after Tender opening during the period of tender validity; b) If the Bidder does not accept the correction of the Tender price, pursuant to clause 13.2 or; c) In the case of a successful Bidder, if the Bidder fails within the specified time limit to sign the Agreement; or 11. General: A. The Tender Accepting Authority at any time before passing the order of acceptance may reject all the tenders on the ground of changes in the scope of KARNATAKA INDUSTRIAL AREAS DEVELOPMENT BOARD Page 12

13 procurement, failure of anticipated financial sources, accidents, calamities, or any other grounds which would render the procurement un-necessary or impossible. B. The Firm shall undertake to abide by all the terms and conditions of the tender. C. In the matter of any disputes, the decision of the CEO and EM, KIADB is binding on all the Bidders 12. Declaration: A. The Bidder should declare that the Bidder satisfies the Eligibility Criteria and the information declared in the Bid document is true. B. The above declaration shall be given on the stamp paper of Rs.20/- or more as per the format provided. C. The Declaration shall be scanned and attached along with Annexure-A Prequalification Offer in electronic mode (scanned). The original document shall be submitted along with the Prequalification Original Documents. 13. Correction of errors 13.1 Tenders determined to be substantially responsive will be checked by the Board for any arithmetic errors. Errors will be corrected by the Board as follows: a) Where there is a discrepancy between the rates in figures and in words, the lower of the two will govern; and b) Where there is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern The amount stated in the Tender will be adjusted by the Board in accordance with the above procedure for the correction of errors and, with the concurrence of the Bidder, shall be considered as binding upon the Bidder. If the Bidder does not accept the corrected amount the Tender will be rejected and the earnest money deposit may be forfeited in accordance with Sub-Clause 10B (b). PART-II: PRICE BID Standard Terms and conditions: 1. The expression Assignment where used in these conditions shall unless there be some thing either in the subject of context represent to such scope of the Assignment in Para A of Terms of Reference of this document. 2. The Board means Karnataka Industrial Area Development Board. 3. The Firm means the Practicing Charted Accountant Firm to whom this work is awarded on successful bidding. 4. CEO & EM means the Chief Executive Officer & Executive Member, KIADB, Bangalore. 5. COF means Controller of Finance, KIADB, Bangalore. 6. Notice in writing or written Notice shall mean a notice written typed or printed characters sent (unless delivered personally or otherwise proved to have been received) by registered post to the last known private of business address of registered office of the ordinary course of post, if would have been delivered. KARNATAKA INDUSTRIAL AREAS DEVELOPMENT BOARD Page 13

14 7. The Board shall have the power to enlarge the scope of Assignment if need arises and in such an event, the Firm shall be compensated for the enhanced work that shall be added to quoted amount in accordance with the fee structure quoted by the Bidder. 8. The Firm shall not assign or sub-let contract without the written permission of the COF and if the Firm assigns or sub-lets the Assignment, or attempts to do so, the Board may there upon, by notice in writing rescind the Contract. In addition, the Firm shall not be entitled to recover or to be paid for any work actually performed under the Contract. 9. In case any dispute or difference arises between the Board or the COF and the Firm on any matter within the scope of this Contract, then either party shall forthwith give to the other side written notice of such dispute or difference and such dispute of difference shall be referred to the CEO & EM whose decision will be final and binding on the Firm. 10. The Board reserves the right to extend or short close the Contract depending upon the satisfactory execution of the Assignment or otherwise by the Firm, as the case may be and the Firm shall carry out works on the same rules, terms and conditions of the main Contract during the extended period in the event of any extension given. The Board reserves the right to foreclose the Contract without assigning any reason. 11. For any dispute the legal jurisdiction shall be at Bangalore. KARNATAKA INDUSTRIAL AREAS DEVELOPMENT BOARD Page 14

15 Part III : AGREEMENT : This Agreement made this.. day of 20 (hereinafter called the Board ) of the one Part and.. (hereinafter called the Firm of the other part. Whereas the Board is desirous that certain Assignment should be executed by the Firm, Viz Carrying out Internal Audit for the financial year of KIADB by Practicing Chartered Accountant Firms. and has accepted a Bid by the Firm for the execution and completion of such Assignment. Now this Agreement witnesses as follows:- a. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the conditions of contract hereinafter referred to. b. The following documents shall be deemed to form and be read and construed as part of this Agreement Viz. (a). Tender Notice. (b). Terms & conditions. (c). Pre qualification offer and Commercial Bid. c. In consideration of the payment to be made by the Board to the Firm as hereinafter mentioned, the Firm hereby covenants with the Board to execute and complete the Assignment to the satisfaction of the Board and in conformity with guidelines of the Institute of Chartered Accountants of India (ICAI). d. The Board hereby covenants to pay the Firm in consideration of the execution and completion of the Assignment and the remedying of defects therein the contract price or such other sum as may become payable under the provisions of the contract at the time and in the manner prescribed by the contract. In witness whereof the parties hereto have caused this Agreement to the executed the day and year first before written. The common Seal.. and hereunto affixed in the presence of Witness 1. Controller of Finance KIADB, Bangalore 2. Authorised Signatory Chartered Account Firm KARNATAKA INDUSTRIAL AREAS DEVELOPMENT BOARD Page 15

16 Annexure-A To, THE CHIEF ENGINEER and CHIEF DEVELOPMENT OFFICER, KIADB, CENTRAL OFFICES, N.T.ROAD, BANGALORE. Sub : Carrying out Internal Audit for the financial year of KIADB by Practicing Chartered Accountant Firms. Ref : No. IADB/ENGG/ETND/AUDIT/EP- 01/15997/ Date: 12/02/2014 **** We hereby furnish the required details of pre-qualification as under Details of the Firm and Partners Sl.No. Particulars Supporting Documents required to be submitted along with this Annexure 1 Name of the Establishment / CA Firm 2 Status 3 Address of the CA Firm Telephone Nos: Fax No. Mobile No. of in charge 4 Date of Establishment Branch Office Addresses (Particulars of each Branch to be 5 given) Telephone Nos. Fax No. Mobile No. of In charge Whether the firm is empanelled with 6 C & AG for the FY If yes, CAG s Empanelment No / Date 7 Firms Registration No with ICAI 8 Firms Income Tax PAN No. 9 Firms Service Tax Registration No. 10 Details of Partners: The following information may be provided. Number of full time Partners associates with the firm.(3 Partners) Name of the Partner Date of becoming ACA and FCA. KARNATAKA INDUSTRIAL AREAS DEVELOPMENT BOARD Page 16

17 Membership Number Educational Qualification Whether the Partner is engaged full time or Part time with the firm Mobile No. 11 a No. of CA Employees b c d e No. of Semi-qualified Staff No. of Article Clerks No. of Audit clerks/ Others Turnover of the Firm: F.Y F.Y F.Y Rs. Rs. Rs Present activities (specify clearly Internal Audit / Statutory Audit / Tax assessments etc) Major Clients (Specify clearly whether your clientele includes any Central Public Sector Undertakings) Any Ex-Employee of KIADB in your firm Previous working experience in KIADB, if any 6. DOCUMENTS ATTACHED IN ELECTRONIC MODE (SCANNED) FOR PRE- QUALIFICATION. We have attached the following documents in Electronic mode (Scanned) for Prequalification: Fill Yes or No Sl.No. Particulars 1 Name of the Establishment / CA Firm Supporting Documents required to be submitted along with this Annexure 2 Status of the Firm 3 Address of the CA Firm Telephone Nos: Fax No. Mobile No. of in charge 4 Date of Establishment 5 Branch Office Addresses (Particulars of each Branch to be KARNATAKA INDUSTRIAL AREAS DEVELOPMENT BOARD Page 17

18 given) Telephone Nos. Fax No. Mobile No. of In charge Whether the firm is empanelled with 6 C & AG for the FY If yes, CAG s Empanelment No / Date 7 Firms Registration No with ICAI 8 Firms Income Tax PAN No. 9 Firms Service Tax Registration No. 10 Details of Partners: The following Information may be provided. (3 Partners) Proof of Certificate of Practice Proof of ACA or FCA 11. Turnover of the Firm: Partner 1 Partner 2 Partner 3 Audited Financial Statements for the Financial years , & We are aware of the fact that the tender submitted by us through electronic mode is an valid offer. Any variation committed/observed compared to original documents submitted subsequently will leads to disqualification of the offer and also the Board reserves the right to Black list us apart from initiating other legal action. Signature of the Authorized Signatory. Name and Designation. Seal of the Firm. Date KARNATAKA INDUSTRIAL AREAS DEVELOPMENT BOARD Page 18

19 Annexure-B Sl.No. Services 1 Monthly Pre Audit Fee for the financial Year (inclusive of Service Tax) per month 2 Monthly Internal Audit Fee for the financial Year (inclusive of Service Tax) per month 3 Half Yearly Branch Audit Fee for the Financial Year (inclusive of Service Tax) for each half year. (All branches) 4. Fee towards Support to the Board in verification of Final Accounts and such other services Post Audit (Inclusive of Service Tax) per year. 5. Total Fee for the Financial Year for the Assignment (inclusive of Service Tax) Amount (In Numeric and Words) Rs. /- (Rupees ). Rs. /- (Rupees ). Rs. /- (Rupees ). Rs. /- (Rupees ). Rs. /- (Rupees ). Note **: The Service Tax is subject to changes proposed in the Union Budget. Signature of the Authorized Signatory. Name and Designation. Seal of the Firm. Date KARNATAKA INDUSTRIAL AREAS DEVELOPMENT BOARD Page 19

20 Annexure - C DECLARATION (Proforma of Declaration to be furnished on a Government Stamp Paper of Rs. 20/- or more) The Chief Development officer and Chief Engineer, KIADB, Bangalore. Sirs, Sub : Carrying out Internal Audit for the financial year of KIADB by Practicing Chartered Accountant Firms. Ref : No. IADB/ENGG/ETND/AUDIT/EP- 01/ 15997/ Date: We hereby declare that we are eligible to bid for the Assignment as described in the Bid document dated We further declare that all the information furnished in the Pre-qualification Offer are true. We hereby declare that the fee structure quoted in Commercial Bid is final and we agree to hold the same till the completion of Assignment period. We further declare that we are in a position to commence the Assignment on **** Signature of the Authorized Signatory. Name and Designation. Seal of the Firm. Date KARNATAKA INDUSTRIAL AREAS DEVELOPMENT BOARD Page 20