Avitar Clerk Electronic Invoice Presentment & Payment

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1 Avitar Clerk Electronic Invoice Presentment & Payment Avitar and Invoice Cloud have partnered to provide seamless integration between Avitar s Clerk/Motor Vehicle system and Invoice Cloud s web based Electronic Invoicing Presentment and Processing (EIPP) portal which allows customers to access renewal notices online and make payments over the Internet.

2 Once a month, motor vehicle renewal information is exported by the municipality from the Avitar Clerk/Motor Vehicle system and imported directly to the Invoice Cloud portal. The Invoice Cloud service is a cloud (software as a service) application, which houses the sensitive payment (ACH and credit card) information off site. Invoice Cloud provides the municipality with a unique URL link that the municipality can place on its own web site and include on the renewal notices. Customers are able to view and pay renewal notices online by using a unique Renewal ID and Code included on the notice or by following a link contained in a personalized notification. Customers with multiple vehicles or multiple dogs are presented with a list of all vehicles or dogs and their corresponding renewal costs.

3 Customers can choose to register one item or multiple items at one time. Customers have access to eighteen months of invoice and payment history. All financial transactions are processed through a PCI compliant service that specializes in enabling government organizations to accept and manage electronic payments from citizens and businesses.

4 Customers can choose to suppress paper invoices and receive automatic notifications, thereby eliminating paper waste and reducing municipal delivery expenses. The Clerk is able to download payment files containing payment and vehicle renewal information from Invoice Cloud with which transactions are processed in Avitar Clerk/MV. The municipality receives 100% of the fees due and there is no transaction charge to the municipality for the electronic payment. Customers are charged a convenience fee for using the service which is clearly presented to customers prior to the completion of the transaction. Avitar charges a nominal one-time set-up charge to configure the web site, install the export functionality, configure the payment gateway, and provide initial training.

5 Contact Avitar Avitar Associates is a New Hampshire based corporation specializing in Municipal Services for the State of New Hampshire since Over that period, Avitar has developed numerous software applications in response to the unique needs of New Hampshire municipalities. We strive to make our software simple enough for the occasional user while at the same time sophisticated enough to meet the diverse needs of all our communities. Avitar s software development team develops and supports all software in-house specifically for New Hampshire municipalities. We take great pride in our reputation for unparalleled software support and for continually updating and enhancing our applications to reflect input from our users. We are happy to schedule a complete demonstration of any program in our suite of municipal software applications. Municipal Software For: Assessing Tax Collect Clerk/Motor Vehicle Building Permits Utility Billing