2 March Taxation IT Department 1

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1 2 March

2 References 2

3 Official information Immediate Supply of Information - SII cia_tributaria/campanas/suministro_inmediato_de_informa cion_en_el_iva SII_/Suministro_Inmediato_de_Informacio n_en_el_iva SII_.shtml sii.gestion@correo.aeat.es catentidades@correo.aeat.es 3

4 Immediate Supply of Information: analysis of the new system 1. WHAT IS THE SII PROJECT? Itisachangetothecurrent VATmanagementsystem. It modifies the system of keeping the VAT ledgers, which will be kept through the AEAT's Electronic Office by supplying invoicing records. (The invoice is not sent, nor is it an electronic invoice). The supply will be made IMMEDIATELY which allows the time between invoice registration and the effective realisation of the economic operation to be shortened. 2. OBJECTIVES HELP TO THE CONTRIBUTOR: 1st stage: Tax information 2nd stage: Help filling in the VAT self-assessment tax return IMPROVEMENT IN CONTROL: New control model with information available immediately. 4

5 Reform of the current VAT management system Assistance Leverage the benefits obtained in Income Tax Assistance. Tax Information Cross-check invoices(what happened to my VAT?) Help completing form 303 Greater agility for refunds Fewer requirements Control Improved control, reducing and concentrating the periods information is available and increasing homogeneity. Immediate contrasting of form 303 with the ledgers of the filer and their counterparts No need to request ledgers Increased quantity and quality of information 5

6 DEADLINES AND SUBMISSION FREQUENCY: - Invoices issued: - Send the record of the invoice within four calendar days, excluding Saturdays, Sundays and national holidays, from the date of issue of the invoice (eight days for invoices issued by third parties) Same deadline for simplified invoices - Invoices received: - Send the record of the invoice within four calendar days, excluding Saturdays, Sundays and national holidays, from the date of issue of the invoice For imports and exports, four days from the date the custom document is accepted 6

7 7

8 Operation 8

9 SUBMISSION METHODS: 1. Primary method: Immediate sending, continuously through "web service". From the invoicing system itself, the information (grouped according to process cycles) issentwithamarginofafewdaysfromtheissuanceoftheinvoice. 2. Exceptional method: Completion of a "web form" for those who make very few transactions. 9

10 SII is an intrinsically ONLINE system due to its volume and the necessary quality, in this system the taxpayer has no doubts about the forms sent and, like the Tax Agency, can see the effects of these immediately. 10

11 SII is essentially a synchronous process between machine and machine. XML Invoice records User s system XML Response AEAT system 11

12 XML 10,000 Sending invoice records WS WS WS Contrast XML Validation result:. Send. Invoice + SVC Synchronous Identification validation Synchron ous Ledgers Registration form 12

13 Ledger receipt process (synchronous) XML Request Is the XML tag structure valid? No General Error Ye s Is the header syntactically valid? No Repeat for each invoice / BI / OC / IM Repeat for each invoice / BI / OC / IM POSSIBILITIES Correct Partially Correct Incorrect Ye s Does the header meet business validations? Ye s Is the invoice syntactically valid? Ye s Does it meet business validations? Ye s XML Response No ACCEPTABL E ERROR INCLUDE: Must be linked to the value of other fields UNACCEPT ABLE ERROR INCLUDE Format Length Value in List Tag content Mandatory --- Identification 13

14 Validation: result of a submission Fully accepted All invoices or records included therein have passed both syntactic verifications and business verifications and therefore have been registered satisfactorily by the Agency. Fully rejected The structure defined in the submission does not comply with the defined scheme (it fails structural validations), or there are syntactic errors in the header and therefore the entire request has been rejected. Or, none of the invoices/records included in the request meet the validations and therefore they have all been rejected. Partially accepted A submission that has been partially accepted means that not all invoices or records included have been correctly accepted and therefore, those that have not been accepted have not passed one of the established validation types. Rejected records must be submitted again in order to accept the incorrect invoices or records. This response type will be created when in a single transmission there are invoices/records accepted or accepted with errors and rejected invoices/records 14

15 Validating invoices (i) Each invoice submitted will have one of the following statuses: Accepted Accepted with errors Rejected (not included in the Ledger) Types of Errors defined for invoices: - Unacceptable errors: errors that cannot be accepted by the Agency under any circumstances in the submission of invoices/records for each ledger. These errors are caused as structural and syntactic validations concerning the transmission have not been passed or there are errors in the identification of the owner of the ledger. Records that cannot be processed as they feature contradictions or information that cannot be processed will be rejected. - Acceptable errors: errors that can be accepted by the Agency in the submission of invoices or records for each ledger. These errors may concern errors in invoices or records provoked by business validations run on invoices or records. Records are accepted, but with the status Accepted with errors. 15

16 Validating invoices (ii) Handling of admissible errors The response returned for this type of error will be shown as an acceptable error in the response to inform the person submitting the invoice or record that an error has occurred, but that this has not prevented it from being recorded by the Agency. Acceptable errors will be recorded by the Agency's systems, but must be corrected in order to complete the processing and validation thereof. To correct these errors, a correct Amendment request must be filed for the invoices and records accepted with errors. 16

17 Consultation Services Owner Year Period (pointer) Petition XML WS consultation Identification validation List 10,000 + Pointer Ledgers Consultation Form 17

18 TAX INFORMATION: CROSS-CHECK INVOICES ISSUED AND RECEIVED The SII allows you to obtain Tax Information as the e-office will have a declared and contrasted Ledger with the contrasted information from third parties belonging to the system group. This tax information will be a useful tool to help prepare the tax return, reducing errors, simplifying the process and offering greater legal security. Companies adhered to the SII can consult the information sent (Declared ledgers) and the information sent and charged by customers and suppliers included in the system (Contrasted ledgers). 18

19 TAX INFORMATION: CROSS-CHECK INVOICES ISSUED AND RECEIVED Operation between A and B. Both group business persons AEAT (Tax Agenc y) DECLARED Ledgers CONTRASTED Ledgers INV. ISSUED INV. RECEIVED INV. ISSUED INV. RECEIVED 19

20 TAX INFORMATION: CROSS-CHECK INVOICES ISSUED AND RECEIVED CONTRASTLedgers INV. ISSUED <---> INV. RECEIVED Information on discrepancies Non-Contrastable Invoice - Contrasted Invoice - Partially Contrasted Invoice Invoice Not Contrasted (pending contrasting) Differences and access to the counterpart invoice Counterpart invoice missing CONTRAST STATUS OF INVOICING LEDGERS 20

21 Test Phase 21

22 The Test Phase is open to anyone who wants to Try tic_files/aeat/contenidos_comun es/la_agencia_tributaria/modelo s_y_formularios/suministro_inme diato_informacion/ficherossumini stros/v_05/informacion_fase_pru ebas_sii.pdf 22

23 START OF TEST PHASE: 02 January 2017 SENDING OF INFORMATION: As of 2 January 2017 and up until 30 June 2017, companies that want to test the system can send an unlimited number of invoice details with no tax implications. FORMS: The interactive forms will be opened in April 2017 to manage invoice records (available for consultation from 27 February). TAX INFORMATION: The status of invoice cross-checking can be consulted in May END OF TEST PHASE: 30 June 2017 From that date, the test phase environment will remain indefinitely as a test environment to integrate IT developments. 23

24 Entry into force of SII: 1 July 2017 START OF PRODUCTION PHASE: 1 July 2017 SENDING OF INFORMATION: As of 1 July 2017 and for an indefinite period, in order to meet SII obligations, SII companies must send invoice details to the production environment, with full tax implications. FORMS: From 1 July 2017 onwards, the interactive production forms will be available at the AEAT e-office. TAX INFORMATION: In the production phase, invoice cross-checking details will be available from 1 July. The Production environment will have its own URLs, different to the test environment URLs. 24

25 THEREFORE, THERE WILL BE TWO WORK ENVIRONMENTS: TEST ENVIRONMENT: As of 2 January and until 30 June, companies can send unlimited invoice details. As of 1 July, date of entry into force of the RD, this environment will be exclusively for testing (for development tests and integration) PRODUCTION ENVIRONMENT: The production environment will open on 1 July 2017, with tax implications. Warning: Each environment will have its own, different, URLs and END-POINTs 25

26 Test Phase Services 26

27 SII Test Portal The technical information options include access to the SII Test Portal: Exteriores/Inicio/_menu_/SII Suministro_Inmediato_de_In formacion/sii Suministro_Inmediato_de_Informacion.html 27

28 This Test Portal includes a basic web service customer, which can be used to test sending VAT - SII Ledger XMLs. 28

29 It also offers the option for Interactive consultation of VAT - SII Ledgers 29

30 Consultations have a selection form, with the opportunity to download a summary of the consultation. 30

31 Selecting a record shows its details 31

32 Documentation 32

33 Technical documentation published at: 33

34 - Test Phase Information - Test Portal -Description of the System - Implementation Guide (Description of the web service) - FAQs - Validations - Functional Blocks - Ledger outlines 34

35 Changes during the test phase - Monthly (announced in advance) - Always with Change Control FAQS The FAQ document will be updated throughout the test phase. 35

36 36

37 Record Design (functional blocks) 37

38 Record Design (submission outlines) UTF-8 and UNICODE 38

39 Record Design (response outlines) Response in format e-return (no copy) The XML response message sent by the AEAT will contain the list of invoices accepted, accepted with errors, and rejected along with the reason that they were not accepted or rejected with errors. 39

40

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