Sales Shipping Billing

Transcription

1 SD Process Flow Sales Shipping Billing SD Sales Order Delivery Billing Document MM No Impact Post Good Issue No Impact FI No Impact Financial Entry: Cost of Goods Sold To Inventory A/c Financial Entry: Customer A/c Dr To Sales A/c Integration from SD to FI happens at the time of billing. After a SD billing document is saved, it is released to accounting, where it updates the general ledger accounts. The relevant general ledger accounts are determined based on the settings done in revenue account determination. RAD is what determines the financial impact of SD Billing document OR how the SD Billing document is posted to FI general ledger. SAP defines Account Determination as the automatic solution for finding the accounts for posting in the financials with no action required by the user. Revenue Account Determination Dependents: FI Perspective Chart of Accounts and GL Account SD Perspective Sales Organization Account Assignment Group of Materials Account Assignment Group of Customers Condition Table Access Sequence Account Determination Type Account Determination Procedure Account Key

2 Sales Organization: It is the highest level in SD enterprise structure. Sales Organization represents the selling unit of an organization. The organizational unit is responsible for selling goods, handling credits, returns etc. One company code can have n number of sales organization. Configuration of Sales Organization: Path: IMG > Enterprise Structure > Definition > Sales and Distribution > Define,Copy,Delete, check sales organization Account Assignment group of Materials: Account assignment group of materials is used to distinguish general ledger accounts based on different materials and group materials with the same accounting requirements. It is an indicator to determine the GL account maintained for a group of materials. For example, finished products, Services, Trading materials etc. In Material Master, this field appears on the Sales Org 2-tab. Configuration of Account Assignment Group of Materials: Determination > Check master data relevant for Account assignment> Materials account assignment >New Entries

3 Customer Account Assignment Group Account assignment group of customers is used to distinguish general ledger accounts based on different customer and group customer with the same accounting requirements. It is an indicator to determine the GL account maintained for a group of customers. For example Domestic customer, Foreign customer etc,. In customer master, this field appears in the sales data tab. Configuration of Account Assignment Group of Materials: Determination > Check master data relevant for Account assignment> Customers account assignment >New Entries

4 Condition Table Specifies the combinations required for determining the GL Account. Some Condition tables for example 01 (Cust.Grp/MaterialGrp/AcctKey), 02 (Cust.Grp/Account Key) are predefined in the system. We can as well define a customized condition table; Configuration of Condition Table: Determination > Define Dependencies of Revenue Account Determination > Account Determination: create table Table: freely definable, 2-3 digit numeric code to identify a table. Give any number Enter

5 Select the required fields (the fields you want to be part of customized condition table) from column FieldCatlg. Save the changes. Access Sequence Access Sequence is the search criteria arranged in a logical order to find valid GL account during account determination. We arrange condition table created in earlier step, in the sequence in which we want SAP to access condition records. Until the system finds a valid condition record, the system tries to check the condition records based on the sequence defined, i.e., if the system is unable to find a condition record based on the 1 st sequence, it moves to the second and so on, till it finds one. SAP comes with a predefined access sequence viz KOFI(standard account determination) and KOFK (account determination with costing). The difference between the two is in KOFI requirement routine 3 is assigned which checks that CO account assignment is not active. If this condition is fulfilled, it carries out the access, otherwise it skips this step. Configuration of Access Sequence: Determination > Define Access Sequence and Account Determination Types > Maintain access sequences for account determination

6 Account Determination Type This where access sequence, is determined during account determination. KOFI and KOFK are the two pre defined standard condition type in account determination available. Also access sequence is assigned to the condition type.

7 Configuration of Account Determination Types: IMG > Sales and Distribution > Basic Functions > Account Assignment/Costing > Revenue Account Determination > Define Access Sequence and Account Determination Types > Define account determination types Account Determination Procedure SAP defines Account determination Procedure as the place where you define the sequence in which the SAP system should read the account determination types. In simple terms Account determination procedure specifies a condition type that helps the system to trigger the GL account to which amount should be posted. It is assigned to billing document type to determine the GL Account. KOFI00 is the standard procedure available in the system. When a billing document is created, the account determination is done following KOFI00 procedure. Configuration of Account Determination Procedure: Determination > Define and Assign Account Determination Procedure > Maintain account determination procedure

8 Assign Account Determination Procedure Account determination procedure created in the previous step is assigned to billing document types. Account Keys Is used to group similar accounts in FI also, helps in identifying different types of GL account. For example ERL account key, which is used to refer to revenue account. Account key is assigned in the pricing procedure to pricing conditions. There are number of standard account keys predefined in SAP, like ERL (Revenues), ERF (Freight),and ERS (Discounts). Configuration of Account Keys Determination > Define and Assign Account Keys > Define Account Key Assign Account Keys The account keys defined are assigned to condition types in pricing procedure.

9 Determination > Define and Assign Account Keys > Assign Account Key Actual process of Account Determination Configuration

10 Configuration of GL accounts for revenue account determination This is where the GL account for each combination key is assigned, which enables GL accounts to be determined during revenue account determination. For every access sequence created we need to assign the GL account. Basically Account Determination happens with the field Account key ( the main integration point between SD and FI). Account Key is assigned to condition types in pricing procedure. Determination > Assign GL Account It is possible to analyze how the GL account is determined from billing document once the billing document is saved. Go to Environment Account Determination Analysis-Revenue Accounts

11 In the above example 1. KOFI00 Account Determination Procedure determined from billing document type 2. ZATP Condition type determined from Pricing procedure which in turn is assigned in billing document (KOFI), 20(KOFI) are the access sequence by which system tried to trigger the GL account.