NIRMA Glossary of Terms and Definitions NIRMA Technical Guidelines

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1 NIRMA Glossary of Terms and Definitions NIRMA Technical Guidelines Both the 1998 and 2011 (R2013) editions are available for TG 11, 15, 16, and 21. The 1998 editions of these four TGs form the basis for NRC RIS , Guidance on Management of Quality Assurance Records in Electronic Media. Position Paper PP-06, Position Paper on Alternative Approaches in the Implementation of the Nuclear Regulatory Commission Regulatory Issue Summary (RIS) is useful if implementing later editions. DOC ID TG-11 TG-15 TG-16 TITLE Authentication of Records and Media This document provides guidance to assist in establishing authentication requirements for records and records media submitted for control, storage, and retrieval. Management of Electronic Records Electronic records may exist in any electronic format (e.g., Portable Document Format [PDF]), and on various media (e.g., magnetic disk), capable of being read by computer system application software and peripheral subsystems. This guideline addresses the complete life cycle of electronic records and their information processing environments. Software Configuration Management This technical guideline is focused on computer systems and software applications used to execute and/or support daily or routine facility and business functions designated as either quality-related (Q) or non-qualityrelated (non-q). This document also focuses on the business functions of records management that must be considered when generating and storing information/data transactions that are classified as records. This includes assurance that controls required for the administration and management of the electronic records are identified for the application. In addition, guidance for the IRM s management of the documented evidence of the adequacy of the system/application to meet its functional requirements is addressed.

2 TG-21 Required Records Protection, Disaster Recovery and Business Continuation This guideline applies to required records environments, and addresses the components of protection, disaster recovery, and business continuation efforts for records, regardless of retained media format. DOC ID TG-05 TG-07 TG-08 TITLE Microfilming Records to 105mm Microfiche This guideline addresses all phases of a source document microfilm system utilizing 105 mm microfilm including nuclear records indexing, source document quality control, preparing documents for filming, microfilming nuclear records, microfiche quality control, and storage of microfiche quality control, and storage of microfiche. It is recommended that the national and industry standards referenced herein be applied as deemed appropriate by the user. This guideline also recommends policies and standard practices to be considered by utilities in the development and implementation of a 105 mm microfiche procedure as part of a total records management program. For this reason, areas of the records management program that interface with the microfilm program, but are not a part of it, are mentioned so that their interface may be considered in the design of the microfilm system. Microfilming Nuclear Records This guideline addresses certain requirements for the preparation of drawings, microfilming, and duplication. It is meant to serve as a basic outline but not as an "all inclusive" document. It will help management and production workers understand their responsibilities for producing acceptable microforms. Reference is made to national and industrial standards, which should be considered when implementing a micrographic program. These standards are a fundamental part of any documentation required to operate a micrographic facility. Development and Procurement Spec This guideline was developed to assist utilities in developing their microfilm specifications in order to acquire a product from microfilm service.

3 TG-13 TG-14 TG-18 Records Turnover This guideline is to assist organizations in planning and implementing a Records Turnover Program for nuclear facilities. The program encompasses turnover of records from outside entities, as well as those which are internally generated, throughout the life cycle of the facility. This guideline is predicated on the existence of a records management program which addresses the record cycle from creation to final disposition. Support of Design Basis Information Needs This guideline deals specifically with those actions that can be taken by the RMs/lMs to provide greater access to and retrieval of design basis information and to support a facility's design basis program regardless of its scope or duration. It also addresses independent actions that can be taken by the RMs/IMs if the facility has not undertaken a design basis information project. Vendor Technical Information Program This document provides guidance for the establishment of a Vendor Technical Information Program (VTIP) that can be used to control the specification, procurement, receipt, review, distribution, and revision of Vendor Technical Information (VTI). Guidance is also provided on the establishment of vendor interface programs. An effective Vendor Technical Information Program (VTIP) provides personnel with current and technically accurate documents and information. TG-20 Drawing Management Program This guideline provides specific information related to the establishment of a drawing management program. The guideline is written from the perspective of a nuclear utility or a Department of Energy-managed facility. However, it provides guidelines applicable to drawing management for any facility in a regulated environment.

4 TG-22 Management of Electronic Vendor Technical Documents This guideline was developed by the Vendor Technical Information Committee of the Nuclear Information and Records Management Association (NIRMA) to provide guidance for control of Electronic Vendor Technical Documents (EVTDs). This guideline applies to Electronic Vendor Technical Document (EVTD) processing and addresses vendor submittal requirements, plant review and plant control of EVTDs. This guideline addresses the handling of these documents prior to final approval by the facility. After approval, standards, regulatory requirements and practices, including electronic record storage and maintenance, record retention and record disposition applied to the existing electronic document management system should be applied to EVTDs. Those requirements are not addressed in this guideline.

5 Position Papers Number PP02 PP03 PP04 PP05 PP06 Description Position Paper on Configuration Management This Position Paper defines and describes Configuration Management (CM) for application in the nuclear utility industry and the Department of Energy (DOE) environment. Position Paper on Implementing a Configuration Management Enhancement Program for a Nuclear Facility This position paper provides guidance to define, document, measure, enhance, and validate a configuration management program that incorporates key elements conceptualized in the NIRMA Position Paper, Configuration Management Program. It provides a method for enhancing configuration management at a nuclear facility. Position Paper for Configuration Management Information Systems This position paper is intended to address the needs of those individuals and organizations responsible for conceptualizing, designing, developing, procuring, implementing and managing Information Systems to support Configuration Management programs. Controlling and managing the data that resides within the Configuration Management Information System (CMIS) is also addressed. Position Paper for the Use of PDF/A in Management of Quality Records This document endorses the use of the ISO PDF/A standard as a sustainable file format type for use in the nuclear industry. It provides additional information for consideration in its use for site quality records and suggests standard settings for meeting the NRC submittal requirements. Position Paper on Alternative Approaches in the Implementation of the Nuclear Regulatory Commission Regulatory Issue Summary (RIS) NIRMA provides this position paper to assist organizations in addressing implementation approaches regarding the use of the NIRMA Technical Guideline (TG) versions referenced in the United States Nuclear Regulatory Commission s (USNRC s) Regulatory Issue Summary (RIS) , Guidance on Management of Quality Assurance Records in Electronic Media.

6 NIRMA White Papers Title Electronic Document Exchange and Management in the Nuclear Industry Guidance for the Creation, Use, Storage, Retrieval and Reproduction of Records that Contain Color Nuclear Records Required for the Decommissioning Phase of Nuclear Utilities. Retention of Year 2000 (Y2K) Readiness Information and Records.