Epicor Selection and Implementation
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1 Epicor Selection and Implementation Keith Cote UFP Technologies 1
2 Company Background UFP Technologies is a producer of innovative custom-engineered components, specialty packaging, and end products. Founded in 1963 and headquartered in Newburyport, Massachusetts, our company has pioneered a long list of processes and applications, has a large portfolio of active patents, and holds proprietary positions on many advanced materials from leading global suppliers employees 120 Epicor office users 60 MES users $140M+ in revenue Public company (UFPT) ISO 9001 ISO TS AS 9100C FDA Registered 2
3 UFP Milestones 3
4 Markets / Products 4
5 Legacy Applications Environment Print and Rip EDI Disparate CAD / CAM Separate ecommerce 5
6 Vision for our new systems: Visibility across the entire enterprise Full integration from Sales Lead to Cash Simple connectivity both internally and externally More accurate, easier to access real time business information Allows for order of magnitude gains in administrative efficiency Allows for centralization of functions Provides for more efficient management of small accounts Positions UFP for growth 6
7 Selection Process Used a selection consultant 2000 item questionnaire 15 person internal team 6 month process Scripted demo showdown 7
8 ERP Team Functional lead / business owner for each area Empowered to make most decisions Not assigned full time / maintained their business roles Best and the brightest 8
9 Roles and Responsibilities Project Manager / Primary Team Provide structure around the implementation process Conduct regular project status meetings to communicate and coordinate enterprise level issues Reviewing the detailed work of the team members for accuracy and completeness Facilitate quick decisions of problems and issues raised by the team members Support the plant level team members with their experience or knowledge of how to resolve Epicor problems Identify and coordinate resolution of workload issues for the team Coordinating the testing and other efforts of your team members Work with department and senior managers for your functional area to ensure full representation from across the enterprise Local Team Member Participate in regular project status meeting with input that will lead your plant to success Identify and document the plant specific requirements Take responsibility for specific tasking for the implementation and balance your own workload to ensure completion of the tasks Prepare plant level documentation and deliverables Ensure all business requirements are represented Perform detailed and continuous testing of all business transactions and reports as the project progresses Communicate issues and problems quickly, ideally with a proposed solution 9
10 Deliverables Test Scripts Reporting Requirements Data Conversions Screen Customization Set-ups (Module Configurations) 10
11 Consulting Assistance Mix of Epicor direct, Epicor partners and private contractors A-la-cart based on need for subject matter expertise Training and advising Emphasis on technical 11
12 Target Timeline Consultants / New Hire NJ IA TX Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec CA CO Molded Fiber Assessment GA MI Keith Eric Corporate Finance 12
13 Costa MI Rancho 13
14 CRP Scenarios Existing Hologic parts on 3 sales orders with release schedule Enter 3 sales order with realistic release schedules to drive MFG Run MRP Review purchasing suggestions for specific raw materials related to these parts Purchase and receive material Firm jobs, issue material and manufacture Job receipt to inventory and print labels Simulate the order import and enter several drop ships Print certs and ship Review demand against releases considering shipments Invoice Estimate through new part Process a quote creating the estimate and formal quote document Win the quote and create the part from the estimate Enter the order and run MRP Review purchasing suggestions, purchase and receive material Firm jobs, issue material and manufacture Job receipt to inventory, labels and shipment Invoice Sterilization both scenarios Use existing part and modify to review subcontract and purchase methods to handle the serialization process Expediting through manufacturing Use existing part where customer requests expedited shipment Enter or adjust sales orders as appropriate Manually enter a manufacturing job for immediate action Run purchasing suggestions independent of MRP and review Purchase / Receive (or simulate), manufacture and ship Invoice Production against safety stock and then replenishment after shipping Review / manipulate safety stock quantities for scenario Run MRP and review results Enter orders, ship (w/ labels and certs) and invoice 14
15 Current Applications Environment API Data view Data dump EPDM Reporting Engine - SSRS EDI ecommerce - ERP - Advanced Print Management - Financial Report Writer - Service Connect Connect Middleware 15
16 Custom Menu Easily eliminate unused entries Simplify security Plant specific functionality Common reports and dashboards Easily changed 16
17 Dashboards Easy to create and modify Updateable Real-time 17
18 Sample Processing Epicor Sales Order Epicor Manufacturing Order - Issue material - Capture labor 18
19 Enterprise Search 19
20 Screen Customizations Hide unused fields Secure specific fields Easily add user defined / custom fields 20
21 Sequel Server Reporting Services (SSRS) 21
22 22
23 23
24 Epicor ERP 10 24
25 Business Process Management Enforce your specific business practices Enhance security Trigger interfaces Custom alerts Wizard driven for simple workflows / custom code capable for complex 25
26 ERP Success 26
27 Vision for Our New Systems Visibility across the entire enterprise Full integration from Sales Lead to Cash Simple connectivity both internally and externally More accurate, easier to access real time business information Allows for order of magnitude gains in administrative efficiency Allows for centralization of functions Provides for more efficient management of small accounts Positions UFP for growth 27
28 Key Business Value Areas Enterprise level procurement and KPIs Real-time performance metrics and analysis delivered in a format that s easy to use for management and execs Efficiencies through: Mobile capabilities Screen customizations Business Process Management (BPMs) Low cost of ownership UFP IT Costs as a Percent of Sales: 28
29 29
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