Digital Oilfield: - EMC Upstream Information Management. - Aramco Records Management Strategy

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1 Digital Oilfield: - EMC Upstream Information Management - Aramco Records Management Strategy EMC Consulting Rammiz Omar Saudi Aramco Abdullah Al-Humaidy TRANSFORMATION GATEWAY 1

2 Upstream Information Management 2

3 Outline - Upstream Abbreviations Oil & Gas Value Chain Structured vs. Unstructured Data Unstructured Content Environment Upstream Challenges EMC Strategy Core Targets & Benefits EMC Strategy Project Team Structure EMC Strategy High-level Solution Architecture EMC Strategy Development Plan EMC Strategy Progress Discussion & Questions 3

4 Value Chain The Players Upstream Midstream Downstream Exploration Development Production Processing Transportation Refinement Distribution Retail Otherists Petroleum Engineers Document Controllers HR Managers Maintenance Managers Suppliers/Contractors Geophysicists Project Managers Asset Integrity Managers IT Managers Asset Managers Ministry/NOGCs Seismologists Data Managers Project Administrators Back Office Staff Supply Chain Managers Majors/IOCs 4

5 Structured vs. Unstructured Data Upstream Upstream Midstream Downstream Exploration Development Production Structured Data Unstructured Data Well Coordinates Depth Points Pressure Heat Excel Well Temp. & Pressure Reports PDF Well Approval Reports CGM Well Logs Seismic Data Flat Files 5

6 Unstructured Content Environment Department A Custom Apps Dept A1 Dept A2 Department B Department C UI Security Standards Solutions ECSF Solution Accelerator Platform Seismic GIS Bore Hole Log Seismic Other Geo Content Well Approval Data, Scanned Documents, Drilling Reports, etc Seismic Processed Data, Seismic Interpretation Data, etc Well Logs, Simulation Data, etc 6

7 Upstream Challenges UI Security Standards Silos & No Corporate Unstructured Repository Department A Department B Department C Custom Apps Dept A1 Dept A2 Solutions ECSF Solution Accelerator Platform Seismic GIS Bore Hole Log Seismic Other Geo Content Well Approval Data, Scanned Documents, Drilling Reports, etc Seismic Processed Data, Seismic Interpretation Data, etc Well Logs, Simulation Data, etc 7

8 Upstream Challenges UI Security Standards Silos & No Corporate Unstructured Repository Department A Department B Department C Custom Apps Dept A1 Dept A2 Solutions ECSF Solution Accelerator Platform Seismic GIS Bore Hole Log Seismic Other Geo Content Well Approval Data, Scanned Documents, Drilling Reports, etc Seismic Processed Data, Seismic Interpretation Data, etc Well Logs, Simulation Data, etc 8

9 Upstream Challenges UI Security Standards Multiple Infrastructures Supported Department A Department B Department C Custom Apps Dept A1 Dept A2 Solutions ECSF Solution Accelerator Platform Seismic GIS Bore Hole Log Seismic Other Geo Content Well Approval Data, Scanned Documents, Drilling Reports, etc Seismic Processed Data, Seismic Interpretation Data, etc Well Logs, Simulation Data, etc 9

10 Upstream Challenges UI Security Standards No Corporate Security Policy & Standards Department A Department B Department C Custom Apps Dept A1 Dept A2 Solutions ECSF Solution Accelerator Platform Seismic GIS Bore Hole Log Seismic Other Geo Content Well Approval Data, Scanned Documents, Drilling Reports, etc Seismic Processed Data, Seismic Interpretation Data, etc Well Logs, Simulation Data, etc 10

11 Upstream Challenges UI Security Standards Department A Department B Department C Custom Apps Dept A1 Dept A2 Multiple User Interfaces Solutions ECSF Solution Accelerator Platform Seismic GIS Bore Hole Log Seismic Other Geo Content Well Approval Data, Scanned Documents, Drilling Reports, etc Seismic Processed Data, Seismic Interpretation Data, etc Well Logs, Simulation Data, etc 11

12 Upstream Challenges UI Security Standards Custom Applications Department A Department B Department C Custom Apps EASD PEASD Solutions ECSF Solution Accelerator Platform Seismic GIS Bore Hole Log Seismic Other Geo Content Well Approval Data, Scanned Documents, Drilling Reports, etc Seismic Processed Data, Seismic Interpretation Data, etc Well Logs, Simulation Data, etc 12

13 Core Targets & Benefits Clear Targets have been set & are supported by Management & EMC with clear benefits identified Target Benefit Centralised Unstructured Repository Increased quality and Integrity of Information Increased Resource allocation efficiency Reduced Software/Infrastructure Modules Reduced Software/Infrastructure Supports Costs Reduced Total Cost of Ownership Unified End-User Interface Unified Information Access-Point Reduced search times across Information Sources Reduced Information recreation, loss & duplication Reduced End-User Training Costs Improved End-User satisfaction & system uptake Reduced non-core Activity Employee costs Reduced Total Cost of Ownership 13

14 Core Targets & Benefits Function Unified Developer Interface ( Framework ) Benefit Reduced Application Development timeframes Increased Development Standardisation & Governance (path to Enterprise Architecture ) Reduced duplicate Development code/components Reduced Software Modules Reduced & rationalised Custom Applications (path to Enterprise Architecture ) Reduced Software Support Costs Reduced Custom Application Support Costs Increased Development Team capacity Reduced non-core Activity Employee costs Reduced Total Cost of Ownership Increased Vendor Support for Industry Components & Plugins for Interoperability & Integration 14

15 Project Team Structure Stakeholders EMC Professional Services EMC Product Management Exploration Steering Committee Application Services & Support Divisions Exploration Data Management Drilling & Work-over Geological & Interpretation Core Project Team Geophysical Simulation Reservoir Engineering Access Control & Support Network Operations Data Services EMC Project Team 15

16 High-level Solution Architecture E&P Unstructured Repository User Interface xcp 2.0 Framework Services Content Management Services Content Storage 16

17 Solution Architecture High-Level Extensible E&P Unstructured Repository User Interface xcp 2.0 Framework Services Content Management Services Data ERP Content Storage 17

18 Solution Architecture End-Users Upstream User Upstream User Custom Applications Seismic Other User Interface xcp 2.0 Framework Services Seismic Other Content Management Services Content Storage 18

19 New Solution Architecture Developers Upstream User Developer Upstream User Custom Applications Seismic Other Configurer User Interface New Silo xcp 2.0 Framework Services Seismic Other Developer Content Management Services Content Storage 19

20 New Solution Architecture Administrators Upstream User Developer Upstream User Custom Applications Seismic Other Configurer User Interface New Silo xcp 2.0 Framework Services Seismic Other Developer Content Management Services Content Storage Administrators Multiple Administrator Groups 20

21 Development Plan Discovery & Business Analysis Solution Specification Solution Design Environment Preparation Hardware/Software Installation User Testing Phase 1 Release (Repository) Phase 1 Solutions Phase 1 Migrations Phase 2 Planning & Specification 21

22 Progress Completed Discovery Workshops (General) Business Requirements (General) Functional Specification () Upcoming Discovery Workshops (User Interface) Discovery Workshops (Data Services) Functional Specification (User Interface) Functional Specification Document (Data Services) 22

23 EMC s Expansion in Brazil Rio De Janeiro R&D Centre EMC announces investment of $100M to establish a Big Data R&D Center (BRDC) in Rio de Janeiro, Brazil At the heart of the Technology Park Co-located with the University Campus & Petrobras R&D Centre Neighbour to Schlumberger, Landmark/Halliburton & GE 35+ EMC Big Data Scientists Collaborating with 50 others on Campus Partnering with other leading IT companies Additional Research Areas such as Acquisition, Analysis, Collaboration, Visualization, and Management of Petro-Technical Data 23

24 Global collaboration Anytime, anywhere Research Focus Areas Remote 3D visualization for OpenGL apps Self-Service Portal Explore Develop Load balancing Policies Role-based Access HPC job submittal Built-in collaboration Cross Users GPU Sharing Produce Accounting and monitoring of resources Application publishing 24

25 Innovation in Health, Safety & Environment Research Focus Areas Apply virtuality technology to the oil field enabling remote observation, monitoring & control to keep workers out of harms way while reducing footprint Enable training and real world simulation Achieve an Increase in Incident Management capability & also in reporting efficiency Integrate GPS, Accelerometer, RFID, SCADA, sensor & video technologies for equipment and personnel Methods to best leverage high-cost, knowledgeable staff across multiple assets 25

26 Agenda Saudi Aramco Introduction Why are we doing this? Background Current State Understanding the current situation as a basis for making change. Target State Business requirements Roadmap High-level plan 26

27 Saudi Aramco Saudi Aramco, the National Oil Company of Saudi Arabia One of the world s largest oil producers One of the world s largest oil companies Over 75 years of operation 54,000+ employees (from 66 different countries) 27

28 Why are we doing this? Expected outcomes and benefits to Saudi Aramco Drivers Data Growth and Management Cost dump ground Productivity Impact System performance Usability Manual tasks Non-compliance and Risk Audit Loss of evidence Points of view the cost associated with maintaining, managing and storing (electronic records) is increasing. IT ECM Organization To improve productivity through the implementation of an efficient and automated retention and retrieval process. Business Unit To have a corporate policy and proper governance for electronic records management. Business Unit... to apply retention policies to as many document types as possible. IT ECM Organization 28

29 Aramco Records Management Strategy 29

30 Background Black Box White Box Grey Box 30

31 Background Black Box White Box An external system such as SAP, the source, feeds content into. is treated as a black box. Records Management is managed by the source. Grey Box 31

32 Background Black Box White Box These repositories serve custom WDK applications to support the automation of business processes. Records Management is managed within the application. Grey Box 32

33 Background These repositories are intended to contain 'work in progress' or working content. In other words serve as the corporate DMS. Black Box High Volume Scanning High Volume Manual Import Low Level of Automation No Records Management in place. White Box Grey Box 33

34 Background Black Box White Box 250 Departments So many different business units such as Refineries & Plants, PM, Health care, Finance. Grey Box 34

35 Current State No consistent approach to the governance of electronic records. No formal governance and organization structure (only exists for managing physical records). Retention, disposition and archiving for electronic records are managed on an ad-hoc basis by individual departments or divisions. No consistent operational processes and controls for electronic records management, e.g., create/authorize retention schedule. No records classification scheme or metadata model for electronic records. 35

36 Current State The current structure of document types and metadata in is not designed with electronic records management in mind. No standards or guidelines to enforce a minimum standards, e.g., metadata. No common solution for electronic records managements across departments. Departments have solutions developed independently to meet local needs. 36

37 Target State Context: Records & Documents Start Classify Apply Retention End Purge Record Simplified Document Life Cycle Work in Progress Final Retained Records 10-15% Retain Permanently 2-3% Documents 85-90% Proposed data mgmt life cycle Categorization/ Classification Retention Purge 37

38 Context for Target State 10-year Projection for Invoices using 5-year Retention Period 16,000,000 14,000,000 12,000,000 10,000,000 Benefit of applying retention and disposition policies (57% decrease) 8,000,000 6,000,000 4,000,000 2,000,000 Invoices without retention applied Invoices with retention applied - Jan-09 Jan-10 Jan-11 Jan-16 Jan-21 38

39 Target State - Business Requirements Define Aramco policies and guidelines for electronic records management. Standardize and simplify policies, guidelines & standards. Establish org. structure & capability to manage compliance. Implement new business processes for: Creation and authorization of retention and disposition schedules. Disposition of electronic records. Legal discovery and protection of information under investigation. Implement new controls for: Classification and handling of sensitive information. 39

40 Target State - Business Requirements Standards that support the repeatable, automated implementation of RM. Standards for metadata, master data, inter-operability and capture/scanning. Design for a high degree of automation & a low touch for end users. Protect records against unauthorized use, alteration, deletion or premature destruction. Efficiently disposal of electronic records. 40

41 Roadmap for Implementation Objectives 1. Trial run the proposed approach for with Projects Organization. PoC Learning and reusable deliverables 2. Implement approach across all workspaces, one by one. Rules Design Build & Test Deploy Operate Iterate across all workspace/orgs 3. Data management business model for unstructured (do once for all Saudi Aramco). Governance Signoff Processes Signoff 41

42 THANK YOU This presentation is also available at password: spree 42

43 Discussion & Questions 43

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