Dictate and transcribe immediately. Anywhere. Any time.

Transcription

1 CMYK P H I L I P S V O I C E S Y S T E M P H I L I P S V O I C E S Y S T E M The dictation can be accessed through a desktop station or any touch-tone telephone. All relevant job information is presented on the station s LC-display. Digital recording gives superb sound quality, and playback can be accelerated or slowed down without distortion, resulting in less transcription errors. Part of Philips World of Speech Processing. Voice System 4000 is part of Philips Dictation Systems comprehensive and unique family of interrelated digital dictation products, the World of Speech Processing. Each Speech Processing product provides increased efficiency and timesaving in its particular field. Dictate and transcribe immediately. Anywhere. Any time. With prioritization and a fast turnaround, every job can be transcribed on time. Increase the efficiency of your text production. Secretaries have instant access to dictation and relevant job information. A more cost-effective use of staff. Authors can initiate their documents and paperwork in the fastest possible time. Secretaries can transcribe promptly and by priorities. The secretarial resource is optimized by Voice System 4000 balancing the workload between secretaries. And, because of the System s worldwide accessibility, there s no need to move staff around. Optionally, the System allows you to outsource work to transcription services or staff working from home. A Windows style interface gives a central overview of work in the system jobs pending, dictated time and calculated turnaround time. Everyone involved, from dictation to transcription, is given more time to spend more profitability. Flexible today and tomorrow. Voice System 4000 can be customized to your staffing, systems, security and priority requirements. It provides detailed management assessment reports, and can be adapted for operational changes and additional dictation and transcription stations. Integration with other information systems. It integrates easily with systems such as Radiology Information Systems (RIS) or Hospital Information Systems (HIS) and has open architecture for future developments. Easy to use Dictate and transcribe in the usual way. Standard dictation controls (e.g. Philips 4-position microphone). Voice prompts guided. LC-display on stations provides additional information. Save time Automatically balance workload in organization. Faster throughput and turnround. Dictation is distributed automatically to the appropriate secretary. Eliminate the need for cassette handling. Digital recording allows the author to make real insertions and deletions. Superb sound quality and speed control without distortion, resulting in less errors. Flexible The system is customizable and upgradable, now and in the future. Part of Philips World of Speech Processing. YOUR LOCAL PHILIPS REPRESENTATIVE Let s make things better. Voice System 4000 is another life-enhancing solution from Philips Dictation Systems, the worldwide leader in Speech Processing products. See Philips Voice System 4000 for yourself. Discover how much time and money Voice System 4000 can save you. For a demonstration, or for more details please contact: Due to continuous product improvements, specifications are subject to change without notice. Voice System 4000 Voice System 4000 optionally updates the information system on the status of each dictation. Through barcoding, a subject number (e.g. patient identification) will be linked to each dictation. Philips Dictation Systems,The Crescent, Colchester Business Park, Colchester, Essex CO4 4YQ.Tel: Fax: ukcmktg@ukccmail.snads.philips.nl Philips Internet Home Page: 2 Philips Internet Home Page: 3 Philips Dictation Systems Belgium, Rue des Deux Gares, 1070 Bruxelles, Belgium. Tel: Fax: Philips Internet Home Page: 4 Philips Dictation Systems GmbH, International Sales Organization, 3rd Floor, Computerstrasse 6, A-1101,Vienna. Tel: Fax: Philips Internet Home Page:

2 CMYK P H I L I P S V O I C E S Y S T E M P H I L I P S V O I C E S Y S T E M P H I L I P S V O I C E S Y S T E M Increased efficiency for your organization. How the System works Philips Voice System 4000 introduces computer efficiency to your dictation and transcription, giving you faster throughput to text. This leads to major cost savings and a quick return on investment. Authors and secretaries can continue to dictate and transcribe in their usual ways. The functions play, record, fast-forward, rewind are controlled with a Philips 4-position microphone or headphones and foot control. Operate via telephone line. Ideal for remote use. Accessible from anywhere, anytime. Allows outsourcing of transcription or working from home. Same benefits as hard-wired station. TELE-TRANSCRIPTION STATION TELEPHONE DICTATION Any touch-tone telephone can be used as dictation station. Controls work using DTMF tones. Accessible from anywhere, anytime. Easy to use with help of instructions on credit-card-sized teledictation card. Voice System 4000 organizes the routing of dictation to the appropriate secretary or secretarial pool, optimizing your resources. Philips Dictation Systems has 40 years experience in dictation and was the first dictation equipment manufacturer to obtain ISO With many years of successful use worldwide,voice System 4000 is a proven, reliable system. Voice System 4000 provides efficient workflow and telephone accessibility within Philips versatile, time saving range of digital dictation products the World of Speech Processing. The speed and convenience of digital recording. The dictation and relevant job information are stored and managed digitally on the Voice System 4000 server which is based on an industry-standard platform. TELEPHONE NETWORK TELE-DICTATION STATION Operate via the telephone line. Ideal for remote use. Accessible from anywhere, anytime. Same benefits as hard-wired station. There are no cassettes, and so no timeconsuming cassette handling and no lost tapes. The easy-to-use Philips 4-position microphone can be used for dictation, through a dedicated desktop station. Digital recording gives you instant access to any point and allows real deletions and insertions, saving time for both author and secretary. Worldwide accessibility by telephone at any time. Dictation is input through a dedicated desktop station or any touch-tone telephone from anywhere in the world. Dictation is assisted by voice prompts and confirmation of status and instructions on the station s LC-display. Voice System 4000 is accessible 24 hours a day, 7 days a week. Jobs prioritized and distributed instantly. Each job is automatically routed to the appropriate secretary, the highest priority job first. Any touch-tone telephone can be used to dictate into Voice System RELIABILITY A range of capacities is available, to suit the amount of dictation in the organization. Optionally, redundant storage capacity (mirror disk) can provide extra security for your organization. ACCESSORIES Philips 4-position microphone for dictation. Barcode microphone. Headphones. Foot control. SUPPORT Support via remote diagnostics can be provided from any authorized Philips support organization. Philips Dictation Systems provides service and maintenance contracts including software upgrades on a regular basis. Emulates familiar cassette-based transcription station. Standard model has an LC-display to show job header information. Standard foot control and headphones can be connected. Optional listening on headphones or built-in loudspeaker. Elegant design with small footprint (little space on desk). HARD-WIRED TRANSCRIPTION STATION VOICE SYSTEM 4000 CENTRAL SERVER MANAGEMENT AND WORKFLOW SYSTEM Voice System 4000 can be accessed by between 4 and 32 simultaneous users. The system will be set up according to the number of authors and secretaries and the workload in your organization. HARD-WIRED DICTATION STATION Emulates familiar cassette-based dictation station. Standard model has an LC-display to show job header information. Uses standard Philips 4-position microphone. Optional microphone barcode reader for efficient data input. Elegant design with small footprint (little space on desk).

3 Part of Philips family of digital dictation products. The World of Speech Processing

4 Philips Dictation Systems offers a comprehensive and unique family of interrelated digital dictation/transcription and Continuous Speech Recognition products. They can be integrated into existing procedures and applications while providing open architecture for future developments. Only Philips Dictation Systems offers such a complete, forward-looking programme for converting speech to text. SpeechPad is a mobile device that records speech onto a SpeechCard which can be downloaded and transcribed on a PC. SP6000 is a turnkey Continuous Speech Recognition system for radiologists. SpeechMagic is the core module of the Philips Continuous Speech Recognition product line. It is the only application that recognises natural, continuous speech input and transcribes it automatically into text. SpeechPro is a context development tool for application developers to create their own vocabularies and language models. SpeechFlow is a digital dictation/transcription workflow management system that incorporates SpeechNote software and operates through a PC network. SpeechNote is a professional dictation and transcription package running under Microsoft Windows. Voice System 4000 is a computer-based, self-contained distributed digital dictation/transcription system providing more efficient workflow, and is accessible through the telephone network. TELEPHONE NETWORK VOICE SYSTEM Due to continuous product improvements, specifications are subject to change without notice.

5 Specialized stations for dictation. LFH 4055 hard-wired dictation station. This links directly with the Voice System 4000 server and offers the same easy-to-use functions as any desktop dictation machine with a Philips 4-position microphone. It gives you continuous interactive visual and/or audio prompts on the status of the current job and what the System is doing. For efficient data input an optional microphone barcode reader can be connected. LFH 4060 tele-dictation station. This links with the Voice System 4000 server via a telephone line and functions as a normal desktop dictation machine. It allows remote dictation via a telephone line from anywhere, at any time. The station visual display gives a permanent update on the status of each job. General specifications. Volume control Speed control without pitch distortion between +15% and -30% Easy log-in function Optional switch between microphone or use of built-in loudspeaker Telephone number and user I.D. can be stored for auto-log-in procedure Easy to read LC-display providing relevant job details such as: job number author name priority, worktype author I.D. number date recorded subject number second subject number time recorded and job length Optional telephone adapter Intercom functionality Station options such as: auto log-in identity mode intercom mode voice activation quick restart repeat work type mode all dictation functions also accessible via easy-to-use buttons on the station.this includes: insert, delete, undo, letter end, priority, rewind, stop, play, ffwd, save Technical specifications. Nominal output power: 500 mw(d=10%) Frequency range speech: Hz (-8 db) Power consumption: 10 W max. Speed adjustment in PLAYBACK: +15% to -30 % Power supply (LFH 0145, PSD 22): 22 V - AC +5% Frequency of beep tone: 1250 Hz Input sensitivity (1 khz): Built-in microphone -65 dbm (0.4 mv) ±3 db/2 kω Impedance of loudspeaker: 50Ω Dimensions: 160 x 240 x 47mm (6.3 x 9.45 x 1.85") Weight: 690g (24.3 ounces) Accessories: Power supply LFH 0145 Barcode microphone LFH 4180 LFH 4182 (US only) Stations

6 Specialized stations for transcription. LFH 4015 hard-wired transcription station. This is a dedicated station with headphones and foot control for easy and fast transcribing. The LC-display gives a permanent overview of the status of each job. The station offers the possibility to switch between headphone or a built-in loudspeaker. Functions such as volume and tone control give the secretary the possibility to optimise the sound quality. The speed control (speed up slow down) allows the secretary to play back dictation at her preferred speed without any distortion. LFH 4020 tele-transcription station. This is the ideal station for transcription services or telecommuting applications. It provides the local functionality from remote locations via the telephone network. Jobs can be transcribed from any place at any time. The LC-display gives a permanent presentation of the status of each job including all relevant job details. The station offers tone control, volume control and speed-up, slow down without distortion. General specifications. Volume control Speed control without pitch distortion between +15% and -30% Easy log-in function Optional switch between headphone or built-in loudspeaker Telephone number and user I.D. can be stored for auto-log-in procedure Stations Easy to read LC-display providing relevant job details such as: job number author name priority, worktype author I.D. number date recorded subject number second subject number time recorded and job length Foot control setting Optional telephone adapter Intercom functionality Station options such as: auto log-in identity mode intercom mode Technical specifications. Nominal output power: 500 mw (d = 10%) Frequency range speech: Hz (-8dB) Power consumption: 10 W max. Speed adjustment in PLAYBACK: +15% to -30 % Power supply (LFH 0145, PSD 22): 22 V - AC +5% Frequency of beep tone: 1250 Hz Impedance of loudspeaker: 50Ω Dimensions: 160 x 240 x 47 mm (6.3 x 9.45 x 1.85") Weight: 690g (24.3 ounces) Accessories: Power supply LFH 0145 Footcontrol LFH 0110 Headphones LFH 0132, LFH 0133, LFH 0134, LFH Due to continuous product improvements, specifications are subject to change without notice.

7 Integration with information systems such as RIS and HIS. GISI (General Information Systems Interface) connects a Voice System 4000 with any third party host system for information interchange. It allows real-time updates of job-relevant events between the two systems. For example, an RIS system will provide the status of each dictation.this allows the referring doctor to get a quick status on a patient report. If a job has been dictated but not yet transcribed, any authorized doctor will be able to review the dictation directly on the Voice System 4000 through any touch-tone telephone. Job-relevant details will be provided via the RIS system. If a job is transcribed via the Voice System 4000 the transcriptionist s screen will be automatically updated by the RIS with patient demographics including the name of the doctor. Connecting a Voice System 4000 to an RIS system provides additional efficiency, service and capability to the hospital s organization. On request, Philips Dictation Systems can provide you with a list of vendors of RIS/HIS to which Voice System 4000 has been successfully integrated. 1. RECEPTION A patient s registration at the hospital reception is entered into the RIS server. The complete, typed report is then available on the RIS. 6. ACCESS The doctor s report, once dictated, is accessible at any time to authorized people like the patient s general practitioner. Integration How Voice System 4000 integrates with a hospital s RIS. EXAMINATION 5. RIS 3.VS TRANSCRIPTION 2. DICTATION The secretary can transcribe the dictated report from the Voice System 4000 and her PC screen will be automatically updated by the RIS system with all relevant patient demographics and job details such as the doctor s name, date, etc. After examining the patient, the doctor dictates his report into the hospital s Voice System Patient identification data is conveniently entered using the Philips barcode microphone. All relevant job details and the patient s identification number are passed from Voice System 4000 through GISI to the RIS Due to continuous product improvements, specifications are subject to change without notice.

8 Transmitting jobs from one Voice System 4000 to another. VS 4000 How Job Transfer can link several systems through one Voice System VS 4000 With Job Transfer, Systems located anywhere worldwide can be linked via the telephone network to a central System. TELEPHONE NETWORK VS 4000 VS 4000 Job Transfer gives you the benefits of location economies and load balancing through linked systems. With Job Transfer, complete dictation can be transmitted with job header information via the telephone network, from one Voice System 4000 to another. Each Voice System 4000 can assign one port for transmission and a central System can receive jobs simultaneously from up to 32 remote Systems. This is very useful for transcription services or when an organization s secretarial resource is economically located but remote from the authors. Job Transfer can be done, for example, during night hours when telephone rates are less expensive. It also allows load balancing between multiple secretarial resources during holidays, illnesses or excessive workloads. A central System can receive jobs from up to 32 remote Systems at one time. Job Transfer