Academic Business Administrators. Program Update 02 April 2013

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1 Academic Business Administrators Program Update 02 April 2013

2 Agenda Introduction Program Updates: Schedules Program Updates: Projects What s Next Wrap-up 2

3 Introduction

4 Introduction What is UCPath? Two distinct efforts with different objectives Related through standardization and simplification Accomplished through the completion of many projects containing: Many work packages Numerous activities 4

5 Program Updates: Schedules

6 Program Updates: Wave 1 Schedule Wave 1 July 2013 July months Wave 1 Campuses: UC Los Angeles (including Medical Center) UC Santa Cruz UC Office of the President UC Merced 6

7 Program Updates: Wave 2 Schedule Wave 2 April 2014 January months Wave 2 Campuses: UC San Diego (including the Medical Center) UC Davis (including the Medical Center) UC Riverside 7

8 Program Updates: Wave 3 Schedule Wave 3 October 2014 July months Wave 3 Campuses: UC Berkeley UC San Francisco (including the Medical Center) UC Irvine (including the Medical Center) UC Santa Barbara 8

9 Program Update: Schedule Decisions Key decisions regarding the Wave 2 and Wave 3 go-live dates: Stability of Wave 1 system and UCPath Center service level after Wave 1 go-live Time needed for campus implementations Key decisions regarding combination of Wave 2 and Wave 3: Availability of UCOP PMO personnel/project management Ability of UCPath Center to ramp up to full service support Advantage of economy of scale Ultimately a decision was made to not combine Waves 2 and 3 as well as set remaining go-live dates six months after each prior Wave launch Regardless of Wave go-live date, no campus will go live if during the transition readiness period, items are found which indicate the go-live will not be successful. 9

10 Program Updates: Projects

11 Program Updates PMO continues to work on foundational items of governance, Blink design and updates, developing communication materials, team tools (SharePoint, Executive Dashboards, templates for deliverables, etc ), project plans to define scope, schedules, staffing plan and budget Interfaces: Work continues on the Interface team to identify gaps in data mapping Working with UCOP to answer questions regarding PPS and PSFT data maps Legacy Data Conversion Kickoff meeting with project team to be held in April Initial conversion environment is not ready; however PPS data cleansing can begin with information provided by UCOP Financial System Integration Work continues on resolving some outstanding design issues Composite Benefit Rate discussions continue Operational Data Store (ODS) Work continues on modifying campus ODS with updates received from UCOP 11

12 Program Updates (continued) DW/Reporting Reporting Strategy received from UCOP reviewed and redlines provided Campus catalog of existing reports under development Testing UCSD test lead working with UCOP test lead to refine test strategies and review test conditions Business Processes (System-wide/Campus) Finalized system-wide processes available on SharePoint Work in progress to formally establish a Campus Readiness Team to address campus approach/bpr/change management On campus demonstration of Case Management tool, workflows and BPR in process of being scheduled Completed Items Bi-weekly conversion Factored Leave calculation 12

13 Next Steps

14 Next Steps In anticipation of a Wave 2 go-live decision, a Leadership Meeting has been scheduled for 26 April 2013 Will focus on ERP implementation path forward and big picture idea of what to expect This meeting will be followed by a formal project kickoff meeting There may be more than one kickoff so that information can be tailored to the specific audiences yet to be determined. Implementation begins... Focusing on legacy data conversion and cleansing, interfaces and ODS the first steps Developing an approach for Campus Business Readiness 14

15 Wrap Up

16 Wrap-up Many Sources of Information 16

17 Wrap-up UCSD Blink Site 17

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