Integrated Workplace Management Solutions for Facilities & Real Estate Management

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1 Integrated Workplace Management Solutions for Facilities & Real Estate Management Chad David Smith Leader for IBM TRIRIGA Pre-Sales Europe

2 We have so many disparate real estate and facilities management systems! How can we integrate them and save money? integrated workplace management solution (IWMS) made with IBM TRIRIGA 2

3 Where does IBM TRIRIGA fit within IBM? Software Group Brand: Cloud and Smarter Infrastructure Related Capability: Asset and Facilities Management 3 3

4 IBM provides an open, and holistic approach to managing the delivery of products & services across smarter infrastructures. 4

5 Organizations are investing to optimize complex, dynamic business infrastructures to sustain delivery of business value Transitioning to Smarter, flexible infrastructures Converging Digital & Physical Assets Leveraging Mobile & Web Endpoints Addressing data growth, threats, & compliance 5

6 The need for efficiency in buildings is clear 2 Real estate is the second largest expense on the income statement for most companies percent In most organizations the real estate portfolio is on the balance sheet as the third most valuable or expensive single asset. Facilities investments and operating costs can be more than 30% of corporate annual spending By 2025, buildings worldwide will become the top energy consumers. 42 percent Worldwide, buildings consume 42% of all electricity up to 50% of which is wasted. 1 Buildings are the number 1 contributor to global CO2 emissions. 6

7 Smarter Buildings technology generates significant returns 40% less energy Energy usage reduced by up to 40% and maintenance costs by up to 30%. 85% higher occupancy Facility utilization increased by up to 85% with 210% higher annual savings in Total Cost of Occupancy. 18% rise in productivity Employee productivity increased up to 18% on average. World Business Council for Sustainable Development Aberdeen Group US Green Building Council 7

8 How IBM lease accounting solutions help simplify compliance with the new rules Alerts to lease accounting reviews Automates lease accounting controls Audits decisions, approvals and processes generate higher return on leased assets Identifies under-utilized facilities Models alternative planning scenarios Compares financial and nonfinancial returns accelerate preparedness with new rules Pre-built data structures for all lease types OSCRE lease abstract support Integration with financial systems 8

9 How IBM lease accounting solutions help simplify compliance with the new rules generate higher return on leased assets accelerate preparedness with new rules Alerts to required lease accounting reviews Generates required lease accounting reviews on quarterly basis Automates lease accounting controls Generates amortization schedules upon executive approvals Audits decisions, approvals and processes Captures user actions and approvals with before and after data values 9 Identifies under-utilized facilities Metrics highlight red, yellow or green status of actual performance against targets Models alternative planning scenarios Add or remove facilities to increase/decrease space use within trial environments Compares financial and non-financial returns Shows side-by-side comparison of costs, utilization and environmental impacts Pre-built data structures for all lease types Delivers real estate and equipment lease types as-shipped OSCRE lease abstract support Accelerates lease data capture from third-party lease abstraction service providers Integration with financial systems Streamlines data exchange between lease accounting and financial accounting systems

10 Joint IBM & CFO Research Report September 2014 Report on global trends in Real Estate based on electronic survey Survey completed second quarter of senior real estate executives participated Two-thirds of the companies maintain real estate assets outside North America All companies have annual revenues in excess of $1 billion 24% have annual revenues in excess of + $20 billion 10

11 Global Real Estate Market, Market Trends & Innovation Trend 1: Tuning Real Estate to Business Needs Trend 2: Renewing the Growth Imperative Trend 3: Cost Control Remains Important Trend 4: Right-sizing Your Real Estate Trend 5: Technology as an Enabler of Change Trend 6: Lease Accounting: Change is in the Wind Trend 7: Adapting to the Future Workforce 11

12 Additional Workplace Challenges Beyond Accounting Reduced costs Property is often the 2 nd highest cost after staff Legislation GHG emissions, energy use, water use, waste tracking, environmental measures, accountancy laws Globalization Benchmarking globally disparate operations Properties operating as silosof systems and data Too many business processes require manual intervention Difficult to determine the value of FM services Lossof corporate knowledge to 3rd parties Difficult to identify true full cost of operating a property Disparatebuilding management systems Rich data is often unexploitedin pursuit of business efficiency Disparatefacilities providers in soft and hard services 12 Real estate & facilities functions NOW have an opportunity to drive strategic business value

13 Buildings are Complex! Getting enough information is not the issue. The problem is getting the right information. Portfolio RE Mgmt Asset Mgmt Lifecycle Energy Use Passive/Active Building Services Maintenance/Projects Occupancy Space Mgmt Tenant Services Help Desk Waste Mgmt Trash/Water/Recycle Project Mgmt Project Delivery Industry Specific Hospital, Hotel, Etc. Analytic cs and Optimization Energy Smart Meter, Demand Response Water Smart Meters, Use / Flow Sensing Mall Services Capital/TI Projects Lease administration, tenant services Fire Functionality Checks, Detector Service Space Utilization Occupancy/ Management Voice/Video/Data Elevators Maintenance, Performance HVAC Fans, Variable Air Volume, Air Quality Lighting Occupancy Sensing Access/Security Badge In, Cameras, Integration Perimeter, Doors, Floors, Occupancy ation External Integra Weather Current Predictions Emergency Services Alerts, Actions Utilities Demand Mgmt, Cost Control Community Services Transportation, Traffic, Events Commercial Potential Advertisement Integrated Integrated Building & Communications Services Services 13

14 Evolution of a smarter building where are you? Value Gain greater control over your facilities data, systems, people and processes. Build more effectiveness into your operations across the lifecycle of facilities assets. Achieve a smarter buildings strategy to generate higher returns on facilities assets. Increased productivity Improved compliance Historical analysis Reduced cost Improved decision-making Mitigated risk Real-time analytics Increased return on investments Automated real-time response Predictive analytics Institutionalized controls Increased return on assets Maturity 14

15 IBM Corporation