State of Alabama Accounting and Resource System (STAARS) Project Update. Presented To: Association of Government Accountants

Transcription

1 State of Alabama Accounting and Resource System (STAARS) Project Update Presented To: Association of Government Accountants Presented By: Thomas Nola, Project Director Kathleen Baxter, Administrative Director Presented on: April 11, 2014

2 Agenda STAARS Update Project Timeline Tracks and Phases Activity to Date Project Organization Staffing Update Agency Roles and Responsibilities Competency Centers Looking Forward Upcoming Key Dates What to Expect Vendor Management Demo 2

3 Tracks STAARS Update Tracks and Phases Track 1 - Financials / Procurement for 21 Agencies Track 2 - Budget for All Agencies Track 3 - Financials and Procurement for All Remaining Agencies Track 4 - HR and Payroll for All Agencies Phases Envision - Document STAARS Requirements Create - Build/Configure/Test STAARS Achieve End User Training, Go live Activities, and Post-production Support 3

4 As Of April 2014 STAARS Update Project Timeline Envision Phase Create Phase Achieve Phase Jan 2014 Jan 2015 Jan 2016 Jan Track 1 Financials and Procurement Track 2 - Budget Envision Phase Create Phase Achieve Phase Track 3 Financials and Procurement Envision Phase Create Phase Achieve Phase Track 4 HR and Payroll Envision Phase Create Phase Achieve Phase 4/30/2015 Go Live 10/1/2015 Go Live 10/3/2016 Go Live 4/3/2017 Go Live Not Started On Schedule Behind Schedule Complete 4

5 STAARS Update Activity to Date Planning and Foundational Activities Project Staffing Project Team and SME Training Functional Analysis Sessions Chart of Accounts and Budget Design Change Management Readiness Assessment Establishing Communication Kickoffs, Newsletter, Outreach, Web Site 5

6 Project Organization Executive Oversight Committee Executive Steering Committee Project Administrator Kelly Butler Agencies Agency Liaison Managers (ALMs) Subject Matter Experts (SMEs) Training Lead Testing Lead Reporting Lead Interface Lead Policy and Procedures CGI Project Management Functional Experts Training Business Intelligence Data Integration Technical Architecture Operational Support Agency Implementation Support Administrative Director Kathleen Baxter System Administration Administrative Support Change Management Project Director Thomas Nola Training/ Help Desk Project Coordinator Chris Schmidt QA / Test Coordinator Business Intelligence Technical Director Brian Woika Integration 6

7 Project Organization Tracks 1 and 2 Staffing Update Teams Established for Tracks 1 and 2 PMO Business Intelligence Integration System Administration Late Summer Begin Hiring Help Desk/Training Agency Implementation Support 7

8 Project Organization Agency Roles Agency Liaison Manager (ALM) Subject Matter Experts (SMEs) Policy and Procedure Lead Security and Workflow Lead Reporting Lead Training Lead Testing Lead Interface Lead Note: Recommended Agency Organization for Implementation 8

9 Project Organization Agency Roles/Responsibilities Agency Liaison Manager (ALM) POC, Facilitate Communication, Coordinates Activities Subject Matter Experts (SMEs) Determine Requirements, Define Processes, Support End Users to Understand Requirements/Processes 9

10 Project Organization Agency Roles/Responsibilities Policy and Procedure Lead Document Policy and Procedures Training Lead Coordinate End User Training, Training Needs Testing Lead Coordinate User Acceptance Training 10

11 Project Organization Agency Roles/Responsibilities Reporting Lead Determine Reporting Requirements and Assist With the Design, Development, and Testing of Reports Interface Lead Determine Interface Requirements and Assist With the Design, Development, and Testing of Interfaces Security and Workflow Lead Determine Security and Workflow Requirements and Assist With the Design, Development, and Testing of Security and Workflow 11

12 Project Organization Agency / Project Team Communication Subject Matter Experts Agencies Agency Liaison Managers (ALM) Security and Workflow Lead System Administration Lead Project Team Administrative Director Kathleen Baxter Agency Implementation Leads (AIL) Admin Director/ Functional Analysts Project Director Thomas Nola Training Lead Policy and Procedure Lead Testing Lead Training/ Help Desk Lead QA / Test Coordinator Project Management Office Technical Director Brian Woika Interface Lead Reporting Lead Business Intelligence Lead Integration Lead 12

13 Looking Forward Track 1 Key Dates 4/9/ ALM Kickoff 4/15/ Technical Meeting 4/24/2014 First Quarterly Outreach 6/27/2014 Prototype and Functional Analysis 9/5/2014 Implementation Analysis Document (IAD) Completed 13

14 Looking Forward What to Expect Validate Implementation Analysis Document (IAD) Define Agency-Unique Requirements Configure STAARS Develop Interfaces and Reports User Acceptance Testing End User Training Go Live Activities 14

15 Advantage Demonstration Vendor Management

16 Advantage Demonstration Login

17 Advantage Demonstration Home Page

18 Advantage Demonstration Navigation

19 Advantage Demonstration Page Search for Vendor Pages 19

20 Advantage Demonstration Listing of Vendor Pages 20

21 Advantage Demonstration Navigate to Vendor/Customer Page 21

22 Advantage Demonstration Vendor/Customer Database 22

23 Advantage Demonstration Search Vendor/Customer Database 23

24 Advantage Demonstration Listing of All Vendors with office in Name 24

25 Advantage Demonstration Locate Office Depot in Listing 25

26 Advantage Demonstration Vendor/Customer Features - Headquarters 26

27 Advantage Demonstration Vendor/Customer Features - Addresses 27

28 Advantage Demonstration Vendor/Customer Features - EFT 28

29 Advantage Demonstration Vendor/Customer Features Transaction History 29

30 Advantage Demonstration Listing of all Documents for Vendor 30

31 Questions, Suggestions, Concerns? We Want Your Feedback!

32 Additional Information

33 Track 1 Agencies Education Finance Revenue Public Safety Human Resources ADECA Public Health Forensic Sciences Conservation Environmental Mgt EMA Labor ABC Board RSA Mental Health Rehab Services Treasurer Military Corrections DOT Medicaid

34 STAARS Governance Membership Executive Oversight Committee Finance Director Secretary of IT Assistant Finance Director State Treasurer Agency Representative (Education) Bill Newton Brunson White Rex McDowell Young Boozer Craig Pouncy Executive Steering Committee Comptroller Tom White Chair Personnel Director Jackie Graham Vice Chair Purchasing Director Michael Jones Voting Member Assistant Treasurer Daria Story Voting Member Agency Representative (Revenue) Charles Clack Voting Member Agency Representative (Mental Health) Laneita Littleton Voting Member Agency Representative (Insurance) Sandra Steele Voting Member Agency Representative (Transportation) Kelly Brendle Voting Member Director of ISD Jack Doane Advisory Member Director of SBS Mike Dennis Advisory Member Project Administrator Kelly Butler Advisory Member Examiners of Public Accounts Roy Watson Advisory Member CGI Account Manager Keith Pique Advisory Member CGI Engagement Manager John Jones Advisory Member CGI Project Manager/Director Byron Woodruff Advisory Member Lead State Project Manager Thomas Nola Advisory Member Project Administrator Kelly Butler