Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features. Brought to you by The Resource Group

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1 Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features Brought to you by The Resource Group

2 Contents 1. Look and Feel Chart of Accounts Multi-Entity Capabilities Hosting Models Inventory, Distribution and Manufacturing..., Projects and Project Accounting Workflows Revenue Recognition CRM Integration Reporting Industry Comparison About The Resource Group Key Contributors: Romy Andrews, Todd Bowlsby & Gary Volland Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 2.

3 Are you looking for a new enterprise resource planning (ERP) solution? Considering whether you should select an on-premises system or move over to a cloud-based solution? As a valueadded reseller, we ve worked with hundreds of clients who ve faced the same decision. The Resource Group has been a Microsoft Dynamics GP partner for more than 30 years. Dynamics GP is a rock solid solution which is perfect for many companies. A few years ago, we decided to add a cloud-based ERP to give our clients more options. We selected Sage Intacct because it s a best-inbreed solution that compliments our Dynamics GP product line so well. To help you decide which solution works best for your needs, we ve developed some information about these two leading ERP solutions for you to compare and contrast which might be the best fit going forward. Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 3.

4 1. Look and Feel When you re deciding on a new ERP solution, one of the first things to consider is its look and feel. Both Dynamics GP and Sage Intacct have user-friendly designs. Dynamics GP resembles Microsoft Office providing users with a familiar look and feel. Sage Intacct is highly intuitive, and each module has the same look and feel. Let s take a look at some key features of both solutions. Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 4.

5 DYNAMICS GP Key features: SAGE INTACCT Key features: Resembles MS Office by design Address bar Main toolbar Navigation pane Content panes User preferences and home page customization Navigation lists Reporting Transaction Favorites Every module has an overview map that makes the system even more intuitive and easy to use Highly intuitive once you learn one module, the concepts are similar across other modules User interface customization, including: Menu layout Favorites in the submenus Submenu expansion/contraction Transaction entry grids Views Master records Transactions Reports User defined fields (UDF s) require no IT intervention Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 5.

6 2. Chart of Accounts When it comes to a chart of accounts, what are your organizational needs? Dynamics GP offers a traditional segmented approach, which is similar to most ERP systems on the market. However, Sage Intacct takes a dimensional approach. Check out how the two solutions stack up. Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 6.

7 DYNAMICS GP Takes a traditional segmented approach similar to most ERP systems on the market Dynamics GP can support up to 10 segments Each segment can be any length of alphanumeric characters Overall length of the string (all segments combined) may not exceed 66 characters Once defined, each account is referenced as a string: ABC-SW, etc. SAGE INTACCT Takes a dimensional approach Based on a single, natural chart of accounts 10 out-of-the-box dimensions Multiple ledgers Cash and accrual accounting in parallel ASC 605 and 606 revenue recognition in parallel Ability to add user-defined books (ledgers) and journals As your business grows, issues can emerge You may decide later to track projects, cost centers, etc. Adding new segments can have implications Enables robust reporting capabilities, providing the ability to dice and slice by dimensions Grows with your business Centralized COA is adopted as new entities are added You may decide later to track projects, cost centers, etc. Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 7.

8 3. Multi-Entity Capabilities If your organization is comprised of multiple entities, you may need multi-entity capabilities. For example, you may need to track financials for each business unit, division, department, branch, location, or other business entity. Or you may need multi-currency management and global consolidation capabilities. Here s the tale of the tape between Dynamics GP and Sage Intacct. Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 8.

9 DYNAMICS GP Considerations include: SAGE INTACCT Key features: Option 1: Define each company as a separate database Distinct COA for each Distinct master files (vendors, customers, assets, etc.) May require synchronization of master files Eliminations across entities requires manual steps Consolidated reporting limited to financial statements Option 2: Requires a companion product - BinaryStream MEM Managed in a single database Multi-entity shared data Enter/Upload customers, vendors, COA once; available to all entities Ability to restrict by entity Multi-entity distributed For organizations that have multiple entities with disparate chart of accounts An organization that has different fiscal periods Allows for different ownership % s Automates due to/due from transactions Managed in a single database Streamlines consolidations and closings Automates intercompany transactions Centralize or de-centralize payments, receipts, payroll, invoicing, and purchasing as you see fit Sage Intacct Global Consolidations module Allows your organzation to consolidate multiple base currencies into a single currency for reporting purposes Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 9.

10 4. Hosting Models So how would you like your next ERP solution to be deployed? Are your business needs better suited to an on-premises solution? Or does it make sense for your next solution to be in the cloud? Let s take a look at the deployment options of Dynamics GP and Sage Intacct. Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 10.

11 DYNAMICS GP On-premises option Requires IT infrastructure Requires IT staffing/resources Attractive ROI/TCO if you already have these in place Provides solid performance and scalability Lends itself well to custom reporting/data warehousing Provides peace of mind for some Requires periodic upgrades Cloud option Allows you to outsource infrastructure Allows you to outsource administration to an extent Does not alleviate upgrade considerations Introduces additional costs atop software licensing SAGE INTACCT Open architecture designed to interface with other systems Provisioned/maintained at Sage Intacct s SSAE 16 SOC1 Type II certified data centers True multi-tenant cloud platform Every user is on the same version Requires no IT infrastructure Requires no IT staffing/resources Provides solid performance and scalability Provides quarterly upgrades that are seamless and automatic, and don t impact customizations or integrations Browser-based solution provides full functionality accessible through browsers and mobile devices Web client available Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 11.

12 5. Inventory, Distribution and Manufacturing Manufacturing, distribution and supply companies need a superior ERP solution meeting the needs of real-time inventory, automated order fulfillment process, barcoding, automatic inventory replenishment, optimized customer service with 360 degree view and the ability to integrate with ecommerce solutions. If you have these needs, here s a comparison between Dynamics GP and Sage Intacct. Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 12.

13 DYNAMICS GP Seamless integration (purchasing, sales, invoicing, GL) Item classing/configurable attributes Multiple warehouse locations Multiple bin tracking/lookups Manufacturer item number cross referencing Shelf life controls/automated alerts Serial and lot number tracking Inventory ranking Bill of materials Item resource planning Quality assurance Landed costs Real time visibility Material requirements planning Vendor/customer relationship Warehouse management companion products Panatrack Accellos SalesPad Facilities warehouse operations Order fulfillment - pick & pack Receiving & put away Barcode scanning Integrated shipping Configurable workflows Alerts & notifications Great fit for distributors and wholesalers Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 13.

14 SAGE INTACCT Provides basic capabilities Item management Location management Stocking levels Integrated with purchasing, sales, invoicing, GL Still a work in progress No native manufacturing capability today Complimented by third-party products QStock RootStock Stitch Labs Ctuit RADAR Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 14.

15 6. Projects and Project Accounting Does your organization require a strong project management solution? Perhaps you need to track expenses by projects, understand the costs around R&D projects that don t get billed, or run billable services projects for clients. Let s see how Dynamics GP compares with Sage Intacct with regards to projects and project accounting. Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 15.

16 DYNAMICS GP Included in the Extended Pack Project accounting Features include: Assigning projects to contracts Multiple project types Fixed fee Time and expense Cost plus Budgets Tracks labor and expenses with approval workflows Tracks project costs Committed and uncommitted costs Budgeted vs. actuals Shortcomings Not well suited for external projects Does not handle WIP billings Project plans Task dependencies Gantt charts Resource leveling Resource utilization Talent pools Poor reporting Convoluted database model Difficult time and expense entry Integrates with purchasing and receivables OK for internal projects Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 16.

17 SAGE INTACCT Robust suite of modules Basic project tracking Time and expense Project costing Project costing and billing Project & resource management Key features Leverages dimensions and statistical accounts Keeps the COA clean and concise Fully integrated project accounting Ties directly with time & expenses, purchasing, order entry, and revenue recognition, and contracts Resource Management Gantt charts Placeholder resources Multi-element resource search/ assignment Talent tracking Automatic notifications Configurable workflow Utilization tracking Billing Billable and non-billable data capture Comprehensive, automated billing Indirect cost calculation Timesheet & expense approval workflows Flexible invoicing Flexible billing rates Automatic markups Complete audit trail Revenue recognition Ability to tie to contracts Reporting Role based dashboards and reports Custom and ad hoc reporting wizard Standard reports and graphs Real-time data Complete project-to-cash lifecycle Matrix reporting KPI reporting Utilization reporting Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 17.

18 SAGE INTACCT CON T Revenue recognition Logical separation decouples billing and revenue recognition Templates and flexible schedules for revenue recognition Automated revenue recognition Automatic A/R and deferred revenue calculation Supports contract modifications Audit ready Integration with Salesforce Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 18.

19 7. Workflows When selecting a new ERP solution, it s important to consider workflows. Regardless of your business model, you ll want a solution that provides automation within the accounting package. And you ll benefit from an ERP system that includes tasks, alerts and notifications. So, how does Dynamics GP compare to Sage Intacct when it comes to workflows? Let s take a look! Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 19.

20 DYNAMICS GP Provides automation within the accounting package Includes tasks, alerts, and notifications Microsoft began adding these capabilities in 2013 Leverages MS Outlook Calendar tool provided for day by day definition Very flexible and granular Streamlines operations dramatically Prior to 2013, this feature was only available in high-end ERP solutions Purchasing Requisition approval PO approval Payables batch approval Vendor approval Projects Time sheet approval Expense report approval Finance GL batch approval Sales Receivables batch approval Payroll Timecard approval Employee profile approval Employee skills approval Direct deposit approval W4 approval Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 20.

21 SAGE INTACCT Provides automation within the accounting package Includes tasks, alerts, and notifications General ledger Journal entry approval Accounts payable AP payment approval Purchasing Purchase requisition approval Purchase order approval Custom approval workflows Expense management Expense report approval Expense reimbursement approval Projects Time entry approval Approvals via mobile devices Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 21.

22 8. Revenue Recognition When searching for a new ERP solution, have you considered your revenue recognition needs? Some painpoints include complex, evolving software revenue recognition guidelines and a disconnected quote-to-cash process, to complex subscription billing and renewals management challenges. Do you need to make sure your busines is in compliance with current and future SEC, FASB, AICPA, and other accounting standards such as ASC 606, ASU , and IFRS 15? If so, make sure to review this chapter comparing the revenue recognition capabilites of Dynamics GP and Sage Intacct. Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 22.

23 DYNAMICS GP Comprehensive module does not exist natively with Dynamics GP Requires external software/spreadsheets Defining contract revenue schedules Determining when and how to recognize Administration and change management Financial reporting to support compliance Single ledger design further limits your ability SAGE INTACCT Built into Sage Intacct by design Leverages contract billing, contract revenue recognition, and revenue management modules Supports complex contracts, contract modifications, variable transaction pricing, and contingencies Multiple ledger design further enhances your ability Automatically posts to ASC 605 and ASC 606 ledgers simultaneously Enables reporting in parallel across ASC 606 and ASC 605 accounting standards Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 23.

24 9. CRM Integration One very important thing to consider when selecting a new ERP solution is how well it integrates with your current CRM solution. If you re also in the market to change up your CRM system, you will want to make sure that both solutions integrate seemlessly. So how do Dynamics GP and Sage Intacct stack up when it comes to CRM Integration? Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 24.

25 DYNAMICS GP Dynamics GP to Dynamics 365 CRM - key benefits Reduces redundant data entry, eliminates errors Real time/bi-directional data flows Enhanced reporting across both data sets Facilitates complex sales commissions by orchestrating commission rates in CRM with invoice payment data in Dynamics GP Return on investment reports that reconcile marketing campaigns in CRM with cost and revenue data in Dynamics GP Supports market analysis by correlating CRM demographics data with Dynamics GP sales and invoice data Changes in Dynamics GP trigger CRM workflows Order shipment triggers CRM to notify the customer and schedule phone call for follow up, based on customer class A change to the quantity of an item with a certain item class in Dynamics GP can trigger CRM to initiate a task for the Master Scheduler to review the item and verify that it will not affect the shop floor schedule A dramatic change to the standard cost of an item can trigger CRM to create and assign a task to the pricing manager to review the item s price lists. Microsoft connector OK at best Can utilize third-party connectors such as Scribe or SmartConnect to integrate to: Microsoft Dynamics 365 CRM Salesforce Other CRM solutions Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 25.

26 DYNAMICS GP - MICROSOFT CONNECTOR INTEGRATION PATHWAYS Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 26.

27 SAGE INTACCT Sage Intacct to Salesforce - key benefits Reduces redundant data entry, eliminates errors Real time/bi-directional data flows Enables your sales teams to turn opportunities into orders, verify pricing in real time, etc., without leaving your CRM solution Automatically trigger invoicing, subscription billing, and revenue recognition when a sale is completed in Salesforce Create and track customer projects from the Salesforce CRM account screen, then drill down to see individual project details in Sage Intacct Sage Intacct Collaborate feature leverages Salesforce Chatter Can utilize Sage Intacct s world-class Web Services API to integrate to any CRM solution Multiple pre-built, third-party solutions for integrating to Microsoft Dynamics 365 CRM Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 27.

28 10. Reporting What are the reporting needs of your organization? Do you require out-of-the box reports? Are you open to adding a third-party solution? Both Dynamics GP and Sage Intacct offer several options for reporting. Let s see how they compare. Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 28.

29 DYNAMICS GP SAGE INTACCT Several options available Inquiry windows SmartLists Out-of-box reports Excel refreshable reports Management Reporter SSRS reports Dashboards Third-party options Features include: 28 quick start financials - can be duplicated 7-step wizard for new reports Statistical accounts for key metrics COA dimensions and account groups Hundreds of reports out of the box Customizable views with in-field search Custom report writer with wizard very easy to use Dashboards Reports and dashboards accessible via mobile devices, including full drill-down capability Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 29.

30 11. Industry Comparison Now that we ve compared the capabiites of both Dynamics GP and Sage Intacct, it s time to see how each solution stacks up based on industry. Below you ll find a list rating each solution based on industry. Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 30.

31 DYNAMICS GP SAGE INTACCT General purpose accounting Strong General purpose accounting Strong Wholesale Distribution Strong Wholesale Distribution Low Manufacturing Moderate to Strong Manufacturing Low Nonprofits Low to Moderate Nonprofits Strong Healthcare Moderate to Strong Healthcare Strong Professional Services Low Professional Services Strong Financial Services Low to Moderate Financial Services Strong High Tech Moderate High Tech Strong Software/SAAS Low to Moderate Software/SAAS Strong Hospitality Moderate Hospitality Moderate to Strong Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 31.

32 12. About The Resource Group The Resource Group has been helping companies implement ERP solutions since We provide support and services for Microsoft Dynamics GP and Sage Intacct Cloud ERP software. We ensure that your organization has the level of support needed by offering the following: ERP Evaluation Assistance ERP Implementation Dashboard & Financial Reporting Help Desk Support Plans Operational Reviews Training Ready to take the next step? Contact Us Today to Schedule a Free ERP Evaluation info@resgroup.com Microsoft Dynamics GP vs. Sage Intacct: A Tournament of Features 32.

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