Accounts Payable for Attaché PRO

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1 for Attaché PRO Attaché PRO s module ensures effective management and control of your creditor position. Effective credit control is essential to receiving payment discounts, maintaining trade reputation and prioritising cash resources. Attaché PRO s master file allows you to define default expense code, category, due date and invoice discount for each creditor. Expenditure can be dissected across expense codes, cost centres, purchase groups and account codes. GST can be maintained on both inclusive and exclusive basis. The Attaché PRO integrates with the Attaché PRO Foreign currency module allowing effective control of creditors regardless of the trading currency. The unique drill-down feature within Account Payable allows you to view the original transaction details from within. Transaction Entry Transactions for each creditor are entered into a single transaction screen, under the appropriate tab. Each tab is designed to suit the various transaction types and our security system allows you to control access to all transactions or individual transaction types. The transaction entry interface is easy to navigate and all Attaché PRO entry screens have a common style to reduce the learning curve for your users. You can attach a note to each transaction to remind you of any specific details and these notes can optionally be printed on transaction listings. Ability to allocate to different expense codes. GL mappings default and can be edited. You allocate which invoices are credited. This screen shows Credit Entry for.

2 Features Financial periods for GST recording Transaction history Support for module Drill down to originating document Multiple bank accounts Wide range of creditor and transaction reports Instant display of ledger totals Balance forward / open item accounting Creditor categories and one time creditor management Discount schedule Customer notes with prompts Direct crediting interface for all major banking software packages Drill Down Drill Down from enquiry to the purchase analysis. The drill-down feature within allows you to open the original transaction details and analysis. Note: the module must be installed Creditor Maintenance , web-site and multiple contacts are all available. The creditor maintenance screen allows you to link to transaction enquiries. With the interface to the optional Attaché FlexiData module, you can also add your own tabs that allow you to store your own creditor information. Electronic Document Delivery Attaché PRO s s module links to our Alex service which manages delivery of documents such as Purchase Orders and Remittances via or fax. Module Integration The module integrates to, Purchasing, Purchase Analysis,,, Attaché FlexiData and Data Transfer. Payroll Alex Report Designer FlexiData ODBC OLE DB Archiver Attaché Software New Zealand Pty. Limited Level 5, 93 Grafton Road, Parnell, Auckland PO Box , Parnell, Auckland Tel Fax Attaché Software Australia Pty. Limited 18 Berry Street, North Sydney NSW 2060 PO Box 1070, North Sydney NSW 2059 Tel Fax sales@attache.co.nz Website

3 for Attaché PRO Attaché PRO s module is the heart of your debtor management system. It involves much more than simply monitoring your customers accounts and the total amount owed to your business. Attaché PRO s module streamlines all aspects of your debtor maintenance. It can assist you in determining how each debtor is to be handled in order to maximise cashflow and sales revenue. The master file allows you to set up the default category, sales person and sales area for each customer and include a stop credit and one time debtor facility. The unique drill-down feature within Account Receivable allows you to view the original Sales Invoice relating to the transaction from within as well as the sales analysis information when the module is installed. Transaction Entry Transactions for each customer are entered into a single transaction screen, under the appropriate tab. Each tab is designed to suit the various transaction types and our security system allows you to control access to all transactions or individual transaction types. The transaction entry interface is easy to navigate and all Attaché PRO entry screens have a common style to reduce the learning curve for your users. You can attach a note to each transaction to remind you of any specific details and these notes can optionally be printed on transaction listings. Credit limit option You allocate the receipt to specific invoices This screen shows Receipt Entry for. Features Financial periods for GST recording Transaction history Support for module Drill down to originating document

4 Multiple bank accounts Wide range of customer and transaction reports Instand display of ledger totals Balance forward / open item accounting One time debtor management Discount schedule Customer notes with prompts Direct debiting interface for all major banking software packages Drill-down from enquiry to the original invoice. The drill-down feature within allows you to open the original Sales Invoice from the transaction enquiry and re-print if necessary. It also allows viewing of records for the transaction and show details of the way that the transaction was allocated. Customer Maintenance , web-site and multiple contacts are all available. Stop credit and credit limits allow you control of debt levels. The customer maintenance screen allows you to link to transaction enquiries. With the interface to the optional Attaché FlexiData module, you can also add your own tabs that allow you to store your own customer Electronic Document Delivery Attaché PRO s s module links to our Alex service which manages delivery of documents such as invoices and statements via or fax, saving you time and money. Payroll Alex Report Designer FlexiData ODBC OLE DB Archiver Module Integration The module integrates to, Sales (Invoicing), Sales Analysis,,, Attaché FlexiData and. Attaché Software New Zealand Pty. Limited Level 5, 93 Grafton Road, Parnell, Auckland PO Box , Parnell, Auckland Tel Fax Attaché Software Australia Pty. Limited 18 Berry Street, North Sydney NSW 2060 PO Box 1070, North Sydney NSW 2059 Tel Fax sales@attache.co.nz Website

5 Attaché Archiver for Attaché PRO Attaché PRO Archiver The easy way to protect your Attaché PRO data It s no secret that keeping a separate, up-to-date backup* of your data is critical. Attaché PRO Archiver is designed to compliment your existing backup routine. Typically backup of accounting data is made at various stages. Attaché PRO Archiver lets you easily create an archive or restore a single company -- at anytime -- without backing up or restoring your whole system. Even more importantly, if you do want to restore, you don t have to wait for the technician to find your data in a maze of other files or restore the whole system just to restore one company. Key benefits Attaché PRO Archiver is a purpose-built tool designed to keep your Attaché PRO data safe. It simplifies the task, and eliminates problems caused by staff changes, simply forgetting or being too busy. Benefits include: ease and accuracy of full integration never-forget prompting plus on-demand super efficient, fast process archive copy of data at year end * Storing backups To prevent the loss of your important data, make sure you store your backup files securely. Attaché Software recommends that after backing up your data with Attaché Archive, you copy the file to removable media such as CD or tape and store it securely in separate premises.

6 Fully integrated Keeping things simple is the key. Attaché PRO Archiver comes preconfigured to ensure it only copies the required files and, importantly, ignores files it shouldn t copy, such as temporary Alex document files. So that all operators can create backups, Attaché PRO Archiver stores backups in a pre-determined place on your system. Restoring data is as simple as point and click. Your archives can be easily sorted by date and time so it s to find the most recent copy. Automated prompting and on-demand Attaché PRO Archiver is a built-in process performed with your normal daily processing. When a user performs key functions such as Month End or Post Invoices, they are prompted to backup the data, so creating a backup can never be forgotten. Simply answer Yes when prompted and it s done. System Administrators can also elect to create a backup at any time, provided no one else is using the company data. You can even use the Attaché PRO scheduler to perform a backup after hours. Super efficient It takes just seconds to create a backup. Restoring is even faster. To save space, the data is compressed into a zip file to a fraction of its normal size. You can see the archive being created the files are displayed as they quickly scroll through. The only limit to the number of backups is your hard disk capacity, so there is no harm in creating multiple backups during the day if you wish. Managing the backups is no different to managing any other files on your system. You can easily access them using Windows Explorer to copy them to a CD or other device, or delete them when them are no longer required. Archive as well as backup When it comes to the Year End, typically users want a copy of the data to refer to in the pre year-end state. Here the Archive function comes into its own. Archive allows you to make a copy of the data and attach this as a new Attaché PRO company in one easy to use process. You can even take a backup at the same time! Payroll Alex Report Designer FlexiData ODBC OLE DB Archiver Attaché Software New Zealand Pty. Limited Level 5, 93 Grafton Road, Parnell, Auckland PO Box , Parnell, Auckland Tel Fax Attaché Software Australia Pty. Limited 18 Berry Street, North Sydney NSW 2060 PO Box 1070, North Sydney NSW 2059 Tel Fax sales@attache.co.nz Website

7 Attaché Archiver for Attaché PRO Gain control of your manufacturing requirements Managing manufacturing requirements can be complex and time consuming. The Attaché PRO module can help you to tame this beast. With support for multiple levels of components and nesting sub-bills, you will be able to clearly define the components and automate the processes of production and stock reservation saving you time and effort. Key benefits Attaché PRO reduces the process of managing your manufacturing to a few simple processes. Multi level Bill templates allow you to define each Bill with sub components containing other Bills. Reserve stock, sets aside the required quantities of component parts so that they are not sold separately during the production process. Production Run, using the bill templates the production run reduces stock quantities for the components and increases stock for the finished goods. Disassemble reverses a manufacture so that you can roll back the data when circumstances change. Drill Down When a production run occurs the system will create an audit trail of what happened. Later you can use drill down to see the production details. Alternate Components Define alternative components to use when there is insufficient stock of one or more components. Automated re-costing will recalculate the total Bill cost from the component parts. Extensive reporting options.

8 Bill Template Definition Multi Level Bill templates allow you to define each Bill with sub components containing other Bills. There are no limits to the depth of the bill levels or constraints on the complexity other than the specifications of your PC. Define components as Standard or Overhead usage allowing for items such as set up job costs where the overhead costs are the same regardless of the quantity being manufactured. The Attaché PRO module allows you to define a run size to determine how many items will be added into stock for the manufacture of each Bill template. The overall cost of a bill can be calculated from the sum of the component parts and you can also define markups of the components. Reservations The reservations function will set aside stock of your components so that items which are both components and finished goods are not sold before they are used by the manufacturing process. You may also modify the standard template for a one off production run, allowing for custom jobs. Production Run The Production Run allows you to easily convert reservations into actual manufactures, thus moving the stock quantities from reserved to actual quantities. Or you can produce stock using a Bill template and skip the reservation stage. It is also possible to detail wastage and have the system generate the appropriate transactions. Disassemble Disassemble reverses a manufacture so that you can roll back the data when circumstances change. It is also possible to perform a partial disassemble if you don t wish to reverse the manufacture for the same quantity. With the BoM history, you can also select an existing manufacture for point and click reversal, ensuring that any variances in the standard bill template and any alternate components used during the original production are taken into account when reversing. Alternate Components Using the alternate components feature you can define components to use if there is insufficient stock of the standard component. For example, if you could use stainless steel washer instead of a galvanised washer. Payroll Alex Report Designer FlexiData ODBC OLE DB Archiver Module integration The module keeps a count of the quantities reserved for manufacture, so you can see within other modules such as why the component is not available to sell. This gives you the option to reverse a reservation and sell the stock if you choose to. The module can also update the WIP accounts as part of the monthly accounting requirements. Updates to the module show a full audit trail of usage, wastage and production from BoM. Attaché Software New Zealand Pty. Limited Level 5, 93 Grafton Road, Parnell, Auckland PO Box , Parnell, Auckland Tel Fax Attaché Software Australia Pty. Limited 18 Berry Street, North Sydney NSW 2060 PO Box 1070, North Sydney NSW 2059 Tel Fax sales@attache.co.nz Website

9 Attaché Archiver for Attaché PRO Attaché PRO s module has been designed to help you easily manage and report on the cash in your business. Forecasting helps you to plan your cash requirements and to avoid unexpected shortages. The bank account(s) are kept up-to-date, allowing for the best use of available funds. Attaché PRO s module offers almost limitless dissections of both inward and outwards cash. Automatic debits, credits and transfers are supported by the system. Bank Statement Manager Screen Drill down on transactions to view details

10 Drill Down Enquiries Drill down enquiries, are available throughout. The Bank Statement Manager (as shown overleaf) allows you to group reconciliation statements whichever way you wish you simply drag and drop any columns into the grouping section. Bank Statement Importing Attaché PRO s bank statement importing feature allows users to import bank statements from all major banks, including ANZ, ASB, BNZ, National Bank, Westpac and HSBC. Bank statement information generated by bank software, can be imported into Attaché PRO on a daily basis and matched to the existing transactions. This ensures the most up-to-date balances are always available. Banking Summary has the facility to allow grouping of receipt transactions onto a summary, which can be printed and taken to the bank. There is also a payment summary option which creates one transaction for a group of payments. This is useful when direct crediting payments which are displayed as one transaction on a bank statement. Bank Reconciliations has advanced filtering to aid when matching transactions on bank reconciliations, including the use of selection expressions. Direct Transactions This is a facility for loading standard transactions. It allows rapid generation of repeating transactions, debits, credits or transfers. Standard Lists and Reports Inward/outward dissection; Deposit type listing; Bank account listing Features Drill-down enquiries Multiple bank accounts Easy management of reconciliations Budget forecasting Receipt fees Management of dishonoured cheques Automatic tax dissection Banking summary Bank statement importing Bank deposit summary Control of petty cash Transaction history Payroll Alex Report Designer FlexiData ODBC OLE DB Archiver Module Integration The module integrates to the,, and Payroll interface. Cash sales generated by the Sales Order Entry module also update the module. Attaché Software New Zealand Pty. Limited Level 5, 93 Grafton Road, Parnell, Auckland PO Box , Parnell, Auckland Tel Fax Attaché Software Australia Pty. Limited 18 Berry Street, North Sydney NSW 2060 PO Box 1070, North Sydney NSW 2059 Tel Fax sales@attache.co.nz Website

11 for Attaché PRO Opening the door for every Attaché PRO user As the world of ecommerce and interconnectivity expand it is vital that your accounting system can take advantage of these new opportunities. for Attaché PRO has been designed to allow it to transfer data between multiple Attaché PRO installations as well as adopting the new worldwide standard of XML for data exchange. The ability to import information such as orders and invoices allows your accounting system to interface with ecommerce web sites or any other system in a predefined format that is both powerful and flexible. Key benefits Attaché PRO uses XML so that data can be reused in external applications such as Microsoft Office or any system that can read XML data. It also uses XML to allow data to be imported into Attaché PRO such as sales orders, invoices and credit notes, stock information amongst other key accounting information. XML data allows for ultimate flexibility System validation ensures that only valid data will be imported into your accounting data XML export to data islands for off line business analysis of your data Import and Export data from user defined Attaché FlexiData Optional un-attended and scheduled import and export of data Tight integration with Attaché PRO security system to protect your accounting data Simple Wizard based selection of Import or Export Keeping things simple is the key. Attaché PRO takes the pain out of this technical process by walking the user through a series of options with a wizard.

12 Optional un-attended Most businesses will want to transfer data out of hours and on a repeating basis. Using this sub module you can set a repeating schedule for example export stock information every night. Easily see what went wrong Attaché PRO validates all data before importing it into Attaché PRO. This is a vital step to protect your accounting data. The included error viewer assists in analysing and summarising any data supplied that fails the validation process. This is huge step forward in productivity terms especially when implementing any integration with another system. Upgrading from Prophet DOS FT? No need to worry, Attaché PRO handles backwards compatibility to get you started. Start with your existing transfer format and transfer to XML when you are ready. XML is the present and future of data exchange With XML now well established as the industry standard for data exchange it is vital that your accounting system can keep up with industry. Attaché PRO uses XML as its primary exchange format so that you have ultimate flexibility in how you transfer data. Using industry standards is the key to this success. We do not enforce our own proprietary format, using XSLT you will be able to transform Attaché PRO XML into any format you need. Typical Uses Whenever you need to link to an external application Web Sites for ecommerce Point of Sale systems Customised invoicing systems When you want to share data with other Attaché PRO systems Replicate data between branches Transfer data from one Attaché PRO system to another Payroll Alex Report Designer FlexiData ODBC OLE DB Archiver Attaché Software New Zealand Pty. Limited Level 5, 93 Grafton Road, Parnell, Auckland PO Box , Parnell, Auckland Tel Fax Attaché Software Australia Pty. Limited 18 Berry Street, North Sydney NSW 2060 PO Box 1070, North Sydney NSW 2059 Tel Fax sales@attache.co.nz Website

13 for Attaché PRO Management of that is both integrated and automated. Managing Assets and calculating deprecation can be a complex and daunting task. Many people have tried to use spreadsheets but as the Asset register grows, so does the pain. Take that pain away with the Attaché PRO module. Management of assets is simple and calculation of depreciation is automated. With extensive reporting this module will equip you with the business tools you need to take control of your Asset management. Key benefits Attaché PRO has the business logic built into it, so you don t need to remember how to apply complex depreciation calculations for each Asset. The comprehensive functions for managing Assets include: Manage three separate depreciation calculations i.e. Accounting, Tax and Alternative. Automated monthly depreciation run takes away the pain. Transfer a batch (detailed or consolidated) directly to the. Handles partial disposal (through percentage) and then subsequent full disposal. Manages depreciation recalculation automatically if the rate is changed. Full Audit trail of every financial transaction that occurs. Asset Disposal management, correctly manages depreciation reversals where required and calculates the disposal profit and loss. Use module to import Assets. The Service diary allows you to record details about equipment maintenance. Supports auto creation of historic prior period corrections to the. Automatically removes disposed assets from the register at year end. Forecast depreciation expenses for greater budgetary control. Asset Management made easy Keeping things simple is the key, Attaché PRO allows you to setup your Assets in a simple and intuitive manner. Set the depreciation options once and then forget them. Fixed Asset Maintenance Screen - Details Fixed Asset Maintenance Screen Depreciation Methods

14 Automated depreciation calculation Once you have defined a depreciation method for each Asset, calculating the depreciation is as simple as starting the process. Depreciation run and results screens Extensive reporting shows the current value of Assets It s easy to record details about your Assets in a spreadsheet, and if you are a real wiz you can even work out the depreciation; but real business reporting is a whole other world. With an extensive set of reports that will open up your data to closer scrutiny, choose from: Annual Asset Summary Asset Category List Asset Details Asset Group List Asset Labels Asset Location List Asset Replacement Asset Summary Audit Trail Cost Centre List Department List Depreciation Comparison Depreciation Forecast Depreciation Schedule Service Diary Service Type List Transaction List (Asset Sequence) Transaction List (Trans Sequence) Payroll Alex Report Designer FlexiData ODBC OLE DB Archiver Asset management made easy With simple and clear screens, anyone can manage their Assets themselves. After minimal setup you will be able to use the system to calculate monthly depreciation for accurate accounting figures at the press of a button. Integration with the Attaché PRO means that the depreciation is transferred as a batch when you are ready no more rekeying the depreciation! Attaché Software New Zealand Pty. Limited Level 5, 93 Grafton Road, Parnell, Auckland PO Box , Parnell, Auckland Tel Fax Attaché Software Australia Pty. Limited 18 Berry Street, North Sydney NSW 2060 PO Box 1070, North Sydney NSW 2059 Tel Fax sales@attache.co.nz Website

15 FlexiData for Attaché PRO Attaché FlexiData Quick and easy customisation Attaché PRO FlexiData allows you to quickly and easily customise Attaché PRO by giving you the power to store extra information about Customers, Suppliers, Accounts and Products You can create and name new tab pages, see illustration. You can design your own layout by placing new fields, existing fields, labels and titles on the page. For example, you may wish to record additional customer information for direct marketing purposes or loyalty programs, record additional specifications on products or you need extra fields to clarify which GL account should be used. Setting up a new tab is quick and easy Setting up Attaché FlexiData is an easy three step process. 1. Decide what additional information you need and create the table in which to store it. [Figure1] 2. Add a new tab to the master-file maintenance screen and give the tab a suitable name. [Figure 2] 3. Use the Design Editor to layout the new page by dragging and dropping fields, labels and titles on to the page. Fonts and font sizes can be used to enhance your design Figure 1 Figure 2

16 Full details on how to set up and refine your design are included in the easy to read help system included with Attaché FlexiData. Figure 3 Data Entry New Flexi-Tab showing entered data This is what makes Attaché FlexiData so smart. Data entry is identical to the way you enter information into other Attaché PRO forms. Most users will not even know that the new pages you have specially created for your business and are not part of the standard package! The Attaché PRO short cut keys will work with your new pages. Features and Functions Add multiple Flexi-Tabs (tabs) to Attaché PRO master-files Import and Export data from user defined Attache FlexiData Flexi-Data menus are merged into Attaché PRO standard form menus Inbuilt table editor Store text, numbers, dates, currency and true/false values Customise tab placement Enter default values Design Editor (design tab layout, alignment, font and colour) Enter field data using Attaché PRO short cut keys Export field structure and copy tab design to other Attaché PRO data sets for simple design reuse. Payroll Alex Report Designer FlexiData ODBC OLE DB Archiver Module Integration There are four Attaché FlexiData sub-modules each work with a different master-file Customers, Suppliers, and Products. All new fields are available to the Attaché PRO Report Designer and customised reports can be created which include Attaché FlexiData information. Attaché Software New Zealand Pty. Limited Level 5, 93 Grafton Road, Parnell, Auckland PO Box , Parnell, Auckland Tel Fax Attaché Software Australia Pty. Limited 18 Berry Street, North Sydney NSW 2060 PO Box 1070, North Sydney NSW 2059 Tel Fax sales@attache.co.nz Website

17 for Attaché PRO Whether you are an exporter or importer the Attaché PRO module is designed to take the work and complication out of your foreign exchange management. With this comprehensive module you can raise sales invoices, customer statements, purchase orders or remittance advices in the currency of your choice. Receipts and payments can be in the same foreign currency or your local currency. You can even manage multiple foreign currency bank accounts. Amend Foreign currencies screen Centralised Currency Management With the Attaché PRO module you can control who has rights to amend the centralised currency table. This is a set it and go system where a central administrator defines the currencies and transactions entered elsewhere in Attaché PRO will use the appropriate exchange rate based on the transaction date. This system is simply yet powerful because ultimately, you can still overwrite the exchange on individual transactions if they need to be processed at a different rate. View it your way Appropriate Attaché PRO screens have a toggle button that allows you to switch between viewing the transaction / balances in the foreign currency or the local equivalent. Automated Exchange Variations Attaché PRO saves you time and work by automatically managing exchange variations as you process your documents in the normal way, this means you can concentrate on processing your sales and orders and let Attaché PRO look after the details.

18 - Foreign Bank Account Customer Foreign currency Features Maintain multiple currencies with exchange rates to local currency Maintain a customer and supplier accounts in a foreign currency View balances and transactions in foreign or local equivalent values Maintain stock price lists in different currencies Maintain contract prices for customers in their currency Customer invoices and statements in foreign currency Show local GST analysis on taxable foreign currency invoices Receive payment of customer accounts into foreign or local currency bank accounts Account for bank fees deducted from exchanged currency Automatic calculation of exchange variance between invoice and receipt Ability to override' exchange rates View balances and transactions in foreign or local equivalent values Maintain supplier price lists in their currency Place purchase orders in supplier currency or local Process creditor invoices in foreign currency Calculate local landed cost for stock received from suppliers. Make payment of creditor accounts from foreign or local currency bank accounts Automatic calculation of exchange variance between invoice and payment Maintain bank account balances for a foreign currency Enter transactions of cash inwards/ outwards in foreign currency Transfer between banks of different currencies Reconcile foreign currency bank accounts to statements Revalue bank accounts in local equivalent for general ledger at month end Calculate local equivalent of all foreign currency transactions for general ledger. Module Integration The module integrates to the, Accounts Payable,,,, and Purchasing modules. Payroll Alex Report Designer FlexiData ODBC OLE DB Archiver Attaché Software New Zealand Pty. Limited Level 5, 93 Grafton Road, Parnell, Auckland PO Box , Parnell, Auckland Tel Fax Attaché Software Australia Pty. Limited 18 Berry Street, North Sydney NSW 2060 PO Box 1070, North Sydney NSW 2059 Tel Fax sales@attache.co.nz Website

19 for Attaché PRO The Attaché PRO module is the hub of your business, the centre from which all financial reports are generated. It ultimately measures the performance of every aspect of your business into readily interpretable information. Without an effective, the key business indicators will be viewed in isolation. You may know what s on your shelves and how much is in the bank, but what does it really mean? What are your tax liabilities? The Attaché PRO puts all this information together and gives it meaning. The unique drill-down feature within from the accounts allows you to view the corresponding transactions within the originating module. The prompted notes facility allows notes to be entered on any account that will pop up whenever the account is used. Account type options include Standard, Heading, Total or Split Define split account percentage allocations Accounts (general information tab) Showing prompted note on a GL Code Accounts Setting up your chart of accounts is straight forward and adaptable to your reporting requirements. The module includes a facility to import an existing chart of accounts, (a standard chart is supplied with the module), or you can set up each account under the accounts option. Branches or departments and sub accounts may be set up at any stage, using a segmented account code. If your business grows or changes in direction, helpful copy and change code functions allow you to replicate or alter the sections of your chart, avoiding tedious re-keying and the associated costly errors.

20 Drill-down The drill-down feature within the allows you to double click on an audit number from the transaction detail list of a GL account code and view the original transaction relating to that audit number. Drill-down from Account to Transaction detail listing to view transaction details Entering and Posting Batches The Batches screen acts as a manager and shows all the batches of transaction posted through from other modules. Multiple batches can remain open against each module until you are ready to post. Transactions can simply be entered via the batch entry tool which provide for a variety of journal types, including standard, reversing and prior period. Incomplete batches can be left open and edited as information becomes available. Features Flexible account codes (up to 3 sections and 14 digits) Budget allocation for each account Split posting Alternative debit/credit accounts On screen enquires Drill-down to originating transaction Prior period posting Batch processing Standing journals Automatic reversing journals Ledger validation Month-by-month comparisons with previous year Account categories Prompted notes Unlimited number of branches Module Integration The module integrates to the, Accounts Payable,, and Payroll interface. Payroll Alex Report Designer FlexiData ODBC OLE DB Archiver Attaché Software New Zealand Pty. Limited Level 5, 93 Grafton Road, Parnell, Auckland PO Box , Parnell, Auckland Tel Fax Attaché Software Australia Pty. Limited 18 Berry Street, North Sydney NSW 2060 PO Box 1070, North Sydney NSW 2059 Tel Fax sales@attache.co.nz Website

21 Global Features in Attaché PRO Global Features Attaché PRO is one of a rare breed. It is both powerful and simple to use. A consistent, intuitive user interface is the first thing you will notice, but dig a little deeper and you will find that it has the power to back that up. Attaché PRO consists of a full compliment of business modules that cover back end accounting modules along with business modules such as the and Purchasing modules. Add to this full support for and and you start to see why it has remained at the forefront of New Zealand s business applications for many years. Multi-company installations Attaché PRO can accommodate the accounts for many companies, each with their own data directory. Multi user support Attaché PRO can be licensed for 1 to 100 users. Network ready Attaché PRO is network ready and is compatible with Windows 2000, XP, Windows Terminal Services and Citrix. Master file code editing Codes can be changed without the loss of information or transaction history. For example, if a customer changes their name, the code in Attaché PRO can be changed to match, without the loss of sales history. This is also very useful when changing your GL chart of account, without losing any history. Filter information to suit your needs Advanced selections are available on reports and when exporting from Attaché PRO. These selections enable you to place additional criteria on a report. Strong security and password protection Full password protection restricts access to your sensitive business information. Each person using the software can be allocated access rights and read only access. Significant events can be tracked by user, making it easy to track deletion of invoices or end of period rollovers. Context sensitive help Context sensitive help is available when and where you need it. Many topics have help that will step you through the process from start to finish. Multi-Tasking Attaché PRO lets you carry out many different tasks simultaneously. This saves time and improves productivity, as there is no waiting around for one task to complete before starting another. Drill-down to your information Many places in Attaché PRO support drill-down. This lets you double click on a list of transactions and view and even reprint the original invoice or purchase order.

22 Electronic document delivery With our Attaché Alex document delivery service *, you can fax or documents such as invoices and purchase orders whilst entering the order. This is a sure fire productivity tool that adds value throughout the business and lets you track the progress of delivery via a secure web site. It even covers exception reporting on a daily, weekly or monthly basis that shows exactly which documents have not yet been opened. At month end, send your statements by in high quality pdf format and spare staff from the tedious chore of folding and stuffing statements into envelopes, lets face it, there s better things to do. Keyboard or mouse You choose what suits you. Attaché PRO offers both mouse and keyboard equivalents for all tasks, so you can choose how you like to work. User preferences Individual user preferences are saved between sessions. This lets your staff choose how they want to work, what information they want to see and what best suits them when entering data. From which branch they usually work at to whether to prompt for a backup. Printing preferences Always print your invoices to the same printer? Don t want to answer that question every time? Easy, just set your document print preferences and Attaché PRO will know how you want to work and won t ask again. Copy documents Want to reverse an invoice? Want to repeat an order but for a different customer? No problem, Attaché PRO lets you copy an existing document and use it as a template. Attaché PRO Reports Designer Our national network of qualified report developers can design customised reports to let you view your data how you want to. Importing and exporting Export data with optional scheduling to a variety of formats including CSV and XML. Import data such as invoices, safe in the knowledge that it will be validated thoroughly using the same business logic applied during online entry. Security is key when it comes to your business data so Attaché PRO allows the same security control over who can import or export preventing the wrong person seeing sensitive financial information. ODBC and OLE DB access Analyse your data externally in applications like Microsoft Excel and see your data in a whole new way. Backup and Archiver With the Attaché PRO Archiver module installed, you can quickly and easily take a backup of your data. You can set up the Archiver to prompt the last user to exit whether to take a backup. Backup can also easily be taken at critical processing point like just prior to period end by simply clicking the backup button in the End of Period wizard. Then at year end, easily take an archive of your data and create an archive company to use when referring to last years accounts. Flexibility and power With so many time saving, yet powerful features, the only question left will be, how did we manage without Attaché PRO? Contact us today or speak to one of our Accredited Consultants. Payroll Alex Report Designer FlexiData ODBC OLE DB Archiver Attaché Software New Zealand Pty. Limited Level 5, 93 Grafton Road, Parnell, Auckland PO Box , Parnell, Auckland Tel Fax Attaché Software Australia Pty. Limited 18 Berry Street, North Sydney NSW 2060 PO Box 1070, North Sydney NSW 2059 Tel Fax sales@attache.co.nz Website * Charges apply Microsoft Excel is a registered trademark of Microsoft Corporation

23 Branch Transfer for Attaché PRO Branch Transfers Process management for inter-branch transfers Responding to the needs of business this new sub-module allows you to manage and document the transfer of goods between branches. The Branch Transfers sub-module is unique in its design, as it addresses a common requirement for businesses, whilst having the additional flexibility to be able to accommodate a variety of working styles. The Attaché PRO Branch Transfer module allows you to decide on two distinct styles, one step transfer lets you define the goods to be transferred, the start and end branch and create paperwork in one step. For companies that utilise a wide area network for example using Windows Terminal Services, the Two step transfer allows you to hold stock in a goods in transit branch and then confirm receipt at the destination branch. Key benefits Attaché PRO Branch Transfer adds value by creating supporting documentation for each and every branch transfer without the need to retype the transfer details. This in turn saves time and reduces errors. Benefits include: Choose between one step or two step transfer Track goods in transit with two step transfers Easy one button confirmation of receipt if everything balances or manually confirm receipt quantities for handling discrepancies Auto allocate a transfer note or share the delivery note number sequence Optionally print prices on transfer notes Enter the branch transfer details as if it was an order, and the supporting paperwork is generated automatically when you save.

24 Fully integrated Because this is a Attaché PRO module, the menus appear within the menus. You have full control over who can access the branch transfer screens and what they can do. And because it is fully integrated, the stock codes, descriptions and prices are already there for you to use. If you choose to use the two step process then once you confirm the dispatch of stock the system will move it to a goods in transit branch. This way you can print reports of goods in transit and the stock count is adjusted accordingly. Easy receipting For sites running a wide area network such as Windows Terminal Services, receipting the stock as part of the two step process is a breeze. If everything arrived as expected then click the Fully Receipt button from the new branch transfers manager screen. The system can then enter the amounts and mark the transfer as complete. If however, the stock is not fully received because you are shipping a large transfer in a series of steps or if something was lost in shipping, the system allows for the entry of received quantities and cancelling of the balance if required. Work your way If you don t have a wide area network you can still use this module. The branch transfer extends and replaces the stock transfer function by providing supporting documentation. In single step mode, the transfer of stock happens when the transfer note is printed and the stock quantities are transferred to the receipting branch at the same time. Add supporting documents to your transfers Having paperwork to support your transfer is essential. The essence of the branch transfer module is to combine the process of generating this paperwork into the process of entering the transfer details. Using our network of report designers you can even have your own customised transfer note designed. Payroll Alex Report Designer FlexiData ODBC OLE DB Archiver Attaché Software New Zealand Pty. Limited Level 5, 93 Grafton Road, Parnell, Auckland PO Box , Parnell, Auckland Tel Fax Attaché Software Australia Pty. Limited 18 Berry Street, North Sydney NSW 2060 PO Box 1070, North Sydney NSW 2059 Tel Fax sales@attache.co.nz Website

25 for Attaché PRO Attaché PRO s module provides you with a complete stock management system. It even includes facilities to account for non-reducing items and services such as labour, freight and insurance. Stock quantities and their prices can be set up to an accuracy of four decimal places, and prices can be generated by mark-ups. Analysis is available for monthly and yearly sales, gross margins, stock valuations (by standard, average and latest cost) and stock quantities (in stock and on order). There is the facility to enter mark-up percentages for all six selling price lists and to set percentage discounts for a given purchase quantity. You can also assign stock categories and product and purchase groups for which the total sales for the month and year-todate are held. Stock may be committed, or allocated to the, Bill of Materials and PowerLink Job Costing modules. Stock on order figures that are generated by the module are displayed., Transaction Entry, Receipts Screen Transaction Entry Transactions are generated thorough the integrated Attaché PRO modules, or they can be entered onto a single transaction entry screen under a number tabs. The transaction entry interface is consistent with other entry screens in the system and includes receipts, adjustments, transfers and credits for returned items (includes wastage option). Access to entry of individual transaction types can be controls for groups of users allowing the administrator to control who has rights to create a credit for example.

26 Kitsets The Kitsets feature allows you to group products together for sale using a Kitset code allowing rapid order entry., Kitsets screen Integration The module integrates to the optional module for even greater pricing flexibility and control, allowing prices to be maintained for individual customers for example. Features Comprehesive detailing of stock items Multi-warehouse / multi-branch stock holding in up to 1,000 locations Wastage and usage transactions Quantity discounts Six selling price lists + integration to for extra flexibility User defined selling price list names Customer product discount schedule Fixed, variable and charge stock items Standard, average and latest cost pricing Kitset management Preferred supplier details for each stock item Multi branch transactions Analysis by category Analysis by product group and purchase group Comprehensive sales reports User definable multiple stock units (each, dozen, crate) Percentage markup facilities Defaults for each user for branch and stock balance pop up behaviour Payroll Alex Report Designer FlexiData ODBC OLE DB Archiver Module Integration The module integrates to the, Sales Order Entry, Purchasing,,, and PowerLink Job Costing system. Attaché Software New Zealand Pty. Limited Level 5, 93 Grafton Road, Parnell, Auckland PO Box , Parnell, Auckland Tel Fax Attaché Software Australia Pty. Limited 18 Berry Street, North Sydney NSW 2060 PO Box 1070, North Sydney NSW 2059 Tel Fax sales@attache.co.nz Website

27 ODBC Driver for Attaché PRO ODBC Driver Industry Standard Access to your Attaché PRO data ODBC stands for Open Database Connectivity, an international standard for accessing stored data. Our ODBC driver opens up a whole new window of opportunity for accessing your Attaché PRO accounting data in other Windows applications. Using data generated from your accounting software, you can create a new report or visually analyse your data using programs such as Microsoft Excel. This will allow you to quickly and easily create ad-hoc views of your data without the need to re-key information. This screen shows Attaché PRO Accounts receivable customer data being selected within MS Excel This is an example of customers and their sales MTD and YTD, with a graph comparing YTD figures

28 Features With ODBC your Attaché PRO accounting data can be accessed by other ODBC compliant applications, opening up a whole new world of data analysis and custom user reporting. Export to MS Word, Excel, Access and many other Windows applications Link your Attaché PRO data to any ODBC compliant application Easy data selection process View your data graphically with charts and tables Create your own reports Export of data MS Query wizard screen You can export data from any of your Attaché PRO modules. For example, you can open your Attaché PRO or data in MS Excel and do year-to-year comparisons, or graph your data for a sales meeting. You can export names and addresses of your customers into MS Excel and use MS Word to mail merge. This is an ideal way to keep your customers informed of your latest product specials or mange your debtors. Data Queries Using a Query wizard, such as MS Query, you can isolate the information you require from each module. You can then filter this information and view it prior to exporting. Reporting Flexibility With Attaché PRO ODBC, you can transfer data from Attaché PRO, perform queries on your data and access it in a manner that best suits your needs and experience. As different companies have different requirements, you don t need to wait until your ideal report is created. You can design your own using the tools which you are already familiar. Module Compatibility The ODBC driver works with all of Attaché PRO s main modules and is purchased as an additional module. Payroll Alex Report Designer FlexiData ODBC OLE DB Archiver Attaché Software New Zealand Pty. Limited Level 5, 93 Grafton Road, Parnell, Auckland PO Box , Parnell, Auckland Tel Fax Attaché Software Australia Pty. Limited 18 Berry Street, North Sydney NSW 2060 PO Box 1070, North Sydney NSW 2059 Tel Fax sales@attache.co.nz Website

29 OLE-DB Driver for Attaché PRO OLE-DB Driver Industry Standard Access to your Attaché PRO data OLEDB stands for Object Linking and Embedding Database, it is a modern international standard for accessing stored data. It is a newer technology that adds additional functionality over and above ODBC. Our OLE DB driver opens up a whole new window of opportunity for accessing your Attaché PRO accounting data in other Windows applications. Using the included Excel Add-In for MS Excel 2003, data generated from your accounting software, you can create a new report or visually analyse your data. This will allow you to quickly and easily create ad-hoc views of your data without the need to re-key information. The main advantage of our OLE DB driver is that it interfaces directly with the Attaché PRO security system, allowing administrative control over access to your accounting data, This screen shows Attaché PRO licence manager. Access to data can be set for groups of users. This screen shows how the Excel Add In controls access using the standard Attaché PRO security system, preventing unwanted access to your accounting data.

30 Key benefits With OLE DB your Attaché PRO accounting data can be accessed by other OLE DB compliant applications, opening up a whole new world of data analysis and custom user reporting. Export to MS Word, Excel and many other Windows applications Data stored using FlexiData can accessed via OLE DB View your data in OLE DB compliant applications Visual SQL builder allows you to easily create optimized Attaché PRO SQL statements Speed, our OLE DB driver is considerably faster than our ODBC driver. Create your own reports Export of data Attaché PRO SQL Query builder screen You can export data from any of your Attaché PRO modules. For example, you can open your Attaché PRO or data in MS Excel and do year-to-year comparisons, or graph your data for a sales meeting. You can export names and addresses of your customers into MS Excel and use MS Word to mail merge. This is an ideal way to keep your customers informed of your latest product specials or mange your debtors. Attaché PRO Query Builder Using our Excel Add-in you can isolate the information you require from each module. You can then filter this information and view it prior to exporting. Reporting Flexibility With Attaché PRO OLE DB, you can transfer data from Attaché PRO, perform queries on your data and access it in a manner that best suits your needs and experience. As different companies have different requirements, you don t need to wait until your ideal report is created. You can design your own using the tools with which you are already familiar. OLE DB Compatibility Not all software supports the use of OLEDB. Always check your software before buying OLE DB. We recommend OLE DB for users of MS Office 2003 and above. Payroll Alex Report Designer FlexiData ODBC OLE DB Archiver Attaché Software New Zealand Pty. Limited Level 5, 93 Grafton Road, Parnell, Auckland PO Box , Parnell, Auckland Tel Fax Attaché Software Australia Pty. Limited 18 Berry Street, North Sydney NSW 2060 PO Box 1070, North Sydney NSW 2059 Tel Fax sales@attache.co.nz Website

31 for Attaché PRO The Attaché PRO module enables you to analyse your company s purchases, using a wide range of reports. Reports can be generated on current, year-todate, period-range or aged basis, for up to 99 preceding periods. You can also define your own reports using creditor code, expense code, creditor category, cost centre, purchase group, audit number and general ledger account code information. Most importantly, with installed, you can use the drill-down facility within Attaché PRO to view the original entry and its analysis from an or transaction. Standard Reports Choose from a number of standard lists and reports available within the module, i.e. Creditor by expense code / cost centre / purchase group / GL account / creditor category Expense code by cost centre / purchase group / GL account Cost centre by expense code / purchase group Purchase group by expense code / cost centre Export PA reports to other formats e.g. MS Excel Shows group items which make up each standard report Reports, Standard Screen Report exported into MS Excel (Reformatted)

32 Key benefits Up to 99 periods of analysis User-definable reports Large collection of standard analysis reports Simple report builder Optional cost/margin analysis Ability to export reports to MS Excel, HTML, CSV and RTF formats Save commonly used report selections Full historical purchase history Codes only reports Easy to use selection menus Summarised or detailed reports Define customised reports here first by selecting the group items Reports, Report Editor Screen Reports, User-defined report User Defined Reports and filters A simple report builder allows you to define reports which are tailored to your requirements. Once you have defined a report, it may be saved under a chosen name and will appear as a listed report on the user-defined screen. You can also filter the data to get a clearer picture of your data, by applying a user defined selection on any field in the PA file. This selection can then be saved for future use. Payroll Alex Report Designer FlexiData ODBC OLE DB Archiver Attaché Software New Zealand Pty. Limited Level 5, 93 Grafton Road, Parnell, Auckland PO Box , Parnell, Auckland Tel Fax Module Integration The module draws upon information created by Attaché PRO Purchasing and modules. Attaché Software Australia Pty. Limited 18 Berry Street, North Sydney NSW 2060 PO Box 1070, North Sydney NSW 2059 Tel Fax sales@attache.co.nz Website

33 for Attaché PRO The Attaché PRO module is the key to controlling expenditure in your business. It provides you with a checkpoint, from when you first place an order with a supplier, to physically receiving the goods with their corresponding packing slip and matching and processing the supplier invoice. There are many time saving features, including the ability to generate standing orders, copy orders and generate orders from stock re-order levels. Job expenses can be recorded and additional expenses such as freight or duty can be spread to calculate landed costs. These features give you the ability to accurately record your level of expenditure and reflect a true picture of your creditor position. Purchase Order manager screen Areas of the screen can be collapsed when they are not being used. Entry Screen Send your purchase order whilst you talk Using the Attaché Alex document delivery system, you can send your purchase order by fax or from within the module. Sending is as simple as printing the purchase order, Alex will delivery the document using the chosen method (costs apply).

34 Drill Down keeps a history which can be used to drill down and view packing slips, invoices and credits for any particular purchase order. These screen show the information which can be accessed from the view Purchase Order Screen. view Invoice / Packing slip screen Supplier Price Book Use the Supplier Price Book to make accurate purchasing decisions based on supplier performance and cost. Under each supplier, prices may be maintained for each stock code and unit of measure. Through the price book, you can set preferred prices and have query if the order is not placed through the preferred supplier. Features Copy purchase orders Enter standing orders Enter credits for orders Generate purchase orders from quotes Generate purchase orders from stock re-order levels Creditor liability tracking Branch, company and non-standard delivery addresses Drill down history to view packing slips, invoices and credits Auto remove, old unfulfilled orders Supplier price book with price comparisons and multiple units of measure Standing Purchase Orders for re-occurring orders Module Integration Line details screen The module integrates to the, Accounts Payable, PowerLink Job Costing system and the Alex document delivery system. Payroll Alex Report Designer FlexiData ODBC OLE DB Archiver Attaché Software New Zealand Pty. Limited Level 5, 93 Grafton Road, Parnell, Auckland PO Box , Parnell, Auckland Tel Fax Attaché Software Australia Pty. Limited 18 Berry Street, North Sydney NSW 2060 PO Box 1070, North Sydney NSW 2059 Tel Fax sales@attache.co.nz Website

35 for Attaché PRO The Attaché PRO module enables you to analyse your company s sales, using a wide range of reports. You can also define your own reports. Produce standard reports using customer, product, product group, sales area and sales person information or create your own customised reports using a wide range of criteria. Reports can be generated on current, year-to-date, period-range or aged basis, for up to 99 preceding periods. Choose reports with or without descriptions. Costs and margins can be hidden if required. Standard Reports Choose from a number of standard lists and reports available within the module, i.e. Customer by product / product group Sales area / sales person by product / product group Product / product group by customer / sales area / sales person Export SA reports to other formats e.g. MS Excel Shows group items which make up each standard report Reports, Standard Screen Reports, Standard Report (Customer by product group, detailed)

36 Features Up to 99 periods of analysis User-definable reports Large collection of standard analysis reports Simple report builder Optional cost/margin analysis Ability to export reports to MS Excel, HTML, CSV and RTF formats Save commonly used report selections Full historical sales history Codes only reports Easy to use selection menus Summarised or detailed reports Define customised reports here first by selecting the group items Reports, Report Editor Screen Your new customised report now appears within the reports menu for selection. User Defined Reports Reports, User-defined screen Create customised company reports using the wide selection of data fields available. These include all of the fields listed under the Report Editor screen (shown above). A simple report builder allows you to define reports which are tailored to your requirements. Once you have defined a report, it may be saved under a chosen name and will appear as a listed report on the user-defined screen. Settings Within the settings menu, you can choose the length of sales history you wish to retain (in periods), and whether to show costs and margins. Module Integration The module draws upon information created by Attaché PRO Sales (invoicing) and modules. Payroll Alex Report Designer FlexiData ODBC OLE DB Archiver Attaché Software New Zealand Pty. Limited Level 5, 93 Grafton Road, Parnell, Auckland PO Box , Parnell, Auckland Tel Fax Attaché Software Australia Pty. Limited 18 Berry Street, North Sydney NSW 2060 PO Box 1070, North Sydney NSW 2059 Tel Fax sales@attache.co.nz Website

37 for Attaché PRO The Attaché PRO module performs an integral role in the management of your customer orders, from initial quote, to order and invoice process. Using Attaché Alex you can even fax or the documentation direct to the customer without leaving your chair. The flexibility of the interface allows you to enter a quote and convert it to an invoice upon approval. Alternatively, you can skip the quote process and simply enter an order or invoice. When entering an order, you have the option to print the corresponding packing slip as it is entered or at the end of the processing run. Time saving features like the ability to create a credit from an existing invoice or copy an existing invoice for one customer to another, letting your staff focus on your business rather than the paperwork. In the case of cash sales, or if you need to invoice immediately, you can post invoices directly to the module. Alternatively, you can save invoices and post them later as a batch. transaction manager screen In, you can create standing orders or invoices for each customer and can use an existing order or invoice as a template. As orders are entered into the system, the available stock levels are verified. Items not available can be automatically placed on back order and fulfilled as stock comes to hand. Quotes, orders and invoices can be re-costed and / or edited if required. Invoices may be automatically created from complete or partially complete orders and can always be viewed at any time, whether current or historic. The single entry screen (shown overleaf) allows you to enter an invoice, order or quote all on the one screen, leading to greater efficiency and allowing you to streamline your data entry process.

38 Stock Availability The stock availability screen, (shown below) provides verification of stock available by branch. User defaults allow you to choose whether this is automatically opened whenever you open an order allowing you to see not only the quantity in stock at each branch but also any purchases due as well as stock being manufactured via the module. You can choose from three different views to display when the form is opened but still swap to any of the other views when you need to. Single Screen order entry with Stock Available popup Areas with the single screen order entry can be collapsed or expanded by simply clicking on the icon to expand or the icon to collapse. This way, sections of the screen that are not used can be hidden to speed up data entry and save valuable screen space. Features Process Quotes, Orders and Invoices in a consistent manner Print packing slips for partially and fully supplied lines Automatic fulfilment of back orders Security control over which users can perform what tasks such as raising credits Automatic Invoice generation Standard text maintenance for common invoice comments Comprehensive invoice, order and back order reports Product group analysis Tax analysis Support for retentions Text editor for narrative lines Discount by invoice Invoice rounding Bar code scanning facility (using alternative stock reference) User preferences allow you to work the way that suits you Our Network of report designers can design your own custom invoice report Fax or documents direct from Attaché PRO by using the Alex document delivery system (charges apply) Module Integration The module integrates to the, Accounts Receivable,, and the Alex document delivery system. Invoices generated with the PowerLink Job Costing system can be imported. Payroll Alex Report Designer FlexiData ODBC OLE DB Archiver Attaché Software New Zealand Pty. Limited Level 5, 93 Grafton Road, Parnell, Auckland PO Box , Parnell, Auckland Tel Fax Attaché Software Australia Pty. Limited 18 Berry Street, North Sydney NSW 2060 PO Box 1070, North Sydney NSW 2059 Tel Fax sales@attache.co.nz Website

39 for Attaché PRO Time is possibly the most valuable asset any company can have. The Attaché PRO module allows you to win some time back by doing some of the work for you. There are several things that can be done with the Attaché PRO module: Import and Export Attaché PRO Data 1 Backup Attaché PRO Data 2 Print Attaché PRO Style reports 3 Export Attaché PRO Style reports 3 Send Attaché PRO Style Reports via Attaché Alex 4 File Recovery Post Invoices 3 Print reports after you leave The scheduling system allows you to schedule a report to print at a time that suits you. It also lets you set a repeat interval so that you can have a report everyday, week or hour. There are many intervals to choose from, just set and forget. Print dialogue with Schedule option Confirm a schedule date and time, and then optionally set a repeat value. 1 requires Module 2 requires Attaché PRO Archiver Module 3 requires Attaché PRO Scheduled Reporting Module 4 requires Attaché PRO Scheduled Reporting Module and the Attaché Alex software costs apply

40 Off load your work You can also schedule a report to print immediately and let the schedule manager do the work, letting you get back to what you should be doing focussing on your business. The report will build on the scheduling manager machine and can be printed to any networked printer (if you have a local printer that the schedule manager can access, it could even print to your local printer, so you don t have to go and fetch your report). Schedule backups and protect your data We all understand the value of regular backups. The problem is that sometimes this is just too difficult, we need to speak to the network guy who can t come this week etc. Now you can schedule your own backups, either as a one off or with an auto repeat interval, so that you can always have a daily backup. A special keyword [DATE] can be inserted into the backup file name which tells Attaché PRO to date-stamp the backup, no more backing up over the vital last backup! Export your reports and save paper With a selection of report export formats (PDF 5, CSV, HTML, XLS, RTF, WMF and ASCII) you can save reports to a file overnight, eliminating paper waste and allowing you to keep a history of your reports. The export function supports the [DATE] keyword allowing you to date-stamp your reports. This means that you can save weekly reports for example, without over writing the previous reports. Scheduled Alex support Schedule a report to send by Attaché Alex and your boss will love you. Reports can be run automatically and ed or faxed to someone else. You can even password protect them! Strong security and password protection Not just anyone can schedule tasks though; the system is fully integrated with the Attaché PRO security system. Importing and exporting Export data to a variety of formats including CSV and XML. Import data such as invoices, safe in the knowledge that it will be validated thoroughly using the same business logic applied during online entry. All of this can be done out of hours and on a repeating schedule. Schedule Invoice Posting There is no need to wait while the invoices post, now you can post them after hours. With the integrated support for Attaché PRO Archiver 6 you can always be sure that you have a backup before you post! Get more time work means that you get more done. Just set it and forget it, no more forgetting to run the weekly reports and no more late nights waiting for month end reports. Contact us today or speak to one of our Accredited Consultants. Module Integration The module integrates to, File Recovery, Attaché PRO Archiver and Scheduled Reporting. Payroll Alex Report Designer FlexiData ODBC OLE DB Archiver Attaché Software New Zealand Pty. Limited Level 5, 93 Grafton Road, Parnell, Auckland PO Box , Parnell, Auckland Tel Fax Attaché Software Australia Pty. Limited 18 Berry Street, North Sydney NSW 2060 PO Box 1070, North Sydney NSW 2059 Tel Fax sales@attache.co.nz Website 5 Requires the PDF export sub-module 6 Requires Attache Archiver for Attaché PRO

41 for Attaché PRO The Attaché PRO module allows users to offer competitive pricing to their customers, on a number of different criteria. The module supports three main types of special pricing; special prices, contract prices and special discounts. Owners of the Attaché PRO Module also get foreign selling prices and foreign contract prices. Special prices are used for product lines and can be defined by customer range and / or customer group. For example, a price can be allocated to a certain product, which may then be applied only to customers within a specific sales area, or whose month-to-date sales have exceeded a certain value, or both. Contract prices are used to set prices per stock item, per customer. Using this facility, each stock item within the system can be sold at a different price to each customer. Special discounts can be used to set a discount which may be applied to a group or range of customers for a group or range of products., Price details screen, Customer restrictions screen

42 Features Special prices Contract prices Special discounts Special charges (e.g. freight, insurance and courier charges) Best or priority pricing Price Restrictions Apply by range and / or criteria Descriptions for each special price Restrictions by credit limit Pricing Criteria Prices, discounts and charges are applied by range and by criteria. Date criteria may be applied to special prices, special discount and special charges. Special prices may be set by customer, delivery code, customer category, sales area, sales person, order date range, order category, invoice category and cost centre. Contract price restrictions may be set by branch, credit limit, delivery address, order category or invoice category. Special discount restrictions include all those of special prices (above), and by month / year to date sales value, last purchase value, credit limit, branch, stock code, stock category, product group, purchase group, unit, quantity, orders, invoices and cash sales. Special charges are accommodated for the automatic calculation of charge values such as freight, insurance and courier charges. Integration Owners of gain extended contract with the additional of foreign selling prices and foreign contract prices. This is particularly useful where you maintain a separate price for each currency rather than a straight conversion to the foreign amount based on exchange rate. Payroll Alex Report Designer FlexiData ODBC OLE DB Archiver Foreign Selling Price - Allows a static foreign price for each currency Module Integration The module may be used in conjunction with, Sales (Invoicing). Attaché Software New Zealand Pty. Limited Level 5, 93 Grafton Road, Parnell, Auckland PO Box , Parnell, Auckland Tel Fax Attaché Software Australia Pty. Limited 18 Berry Street, North Sydney NSW 2060 PO Box 1070, North Sydney NSW 2059 Tel Fax sales@attache.co.nz Website