What s new in Sage Evolution Standard Version 6.82

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1 What s new in Sage Evolution Standard Version 6.82 Sage Pastel s continuous investment in research and development ensures that you are kept up-to-date with the latest and most cutting-edge business management software. One of the many benefits of your annual renewal fee is that you receive free upgrades when new versions of the product have been developed. This release of Sage Evolution Version 6.82 incorporates your suggestions and considers your feedback in the new enhancements and modules, giving you greater flexibility, efficiency and control in your business. New features in Sage Evolution Core The following new features have been added to Sage Evolution Core modules. Tax Processing A new Tax node has been added to the Sage Evolution software to align the SARS requirements pertaining to VAT submissions in South Africa. This node will host all tax related information pertaining to your business. This node will include the generating of: Tax Types. Tax Groups. A Tax Report based on the SA VAT 201 layout. This is referred to as the Tax Box Report. This report will allow you to consolidate transactions by reference. Registration and Installation If you are upgrading from an earlier version to Version 6.82, it will require a reregistration. During the installation, you now have the option to install the Standard or Premium version of Sage Evolution. Administration Administration Agent Administration Agent Access Permissions You can now colour code agents and agent groups in the Permission Tree List by using the alternative row colour to easily distinguish between the check boxes.

2 Administration Agent Administration Reports An Agent Permissions Report has been added. Administration System Configuration System Wizard A diagnostic tool has been added to assist in troubleshooting errors received from Sage Evolution when using SMTP/Mappi applications and formats. Administration Agents Inventory A permission has been added to display other branches cost at branch level. Common Common Maintenance Company Details Additional fields have been added to the Company Details Screen to accommodate the SARS submission requirements. Accounts Receivable Accounts Receivable Transactions Accounts Receivables Batches The ability to offset debtors to creditors has been facilitated by allowing users to select a creditor, debtor or general ledger account on an Accounts Receivable Batch. Accounts Receivable Reports Accounts Receivables Transactions An option was added to print one customer per page. Accounts Payable Accounts Payable Transactions Accounts Payable Batches The ability to offset debtors to creditors have been facilitated by allowing users to select a creditor, debtor or general ledger account on an Accounts Receivable Batch. Accounts Payable Reports Accounts Payable Transactions An option was added to print one supplier per page.

3 General Ledger General Ledger Table changes The reference field on the PostGL has been increased to 50 characters. Implemented a more efficient way to update the Accblnc table to accommodate the processing of simultaneous transactions. General Ledger Reports Added an unprocessed purchase order value to the pipelines for general ledger reports. Order Entry Order Entry Transactions Sales Order The delivery method description field is now available on a sales order invoice layout. Order Entry Transactions Purchase Order The ability to generate a purchase order from a sales order has been added. Inventory Inventory Maintenance Items Added a Minimum Order Quantity to linked suppliers on the item master file. Added a currency symbol to the prices displayed on the item maintenance grid. Inventory Transactions Return to Supplier The Allocation screen now displays after a Return to Supplier transaction was processed. Inventory Transactions Goods Received Voucher An option was added to post cost variance financial lines to a purchase cost variance account specified on the inventory defaults or general ledger account transacted on. Inventory Transactions Inventory Count The ability to search for stock items during the stock take procedure has been added.

4 Inventory Reports Slow Movement The Slow Movement Reports has been enhanced. Inventory Reports Preferred Supplier Report A new Preferred Supplier Report has been added allowing you to analyse last purchase prices of items. Inventory Reports Inventory Levels A Date Last Moved field was added to the Inventory Levels report. New features of Sage Evolution Add-on Modules The following features have been incorporated in the add-on modules of Sage Evolution. Cash Manager The Cash Manager add-on module has been renamed to Debtors Manager. The functionality remains the same. Bill of Materials Bill of Materials Maintenance Items You can now add user defined fields on Bill of Material items and document headers. Bill of Materials Reports MRP The ability to import bill of material items onto the MRP Report has been added. Contact Management Contact Management Transactions New Incident The ability to automatically and incident on posting an incident has been added. Business Intelligence Centre A new version of BIC is available which is 64bit compliant.

5 Voucher Management Sage Evolution Desktop Sage Evolution notifies you of any Voucher Management post dated cheques that are due. Maintenance of Sage Evolution Core (Version ) General Reports The system did not reports as attachments unless it was in.pdf or.txt formats. This has been corrected to reports regardless of the format. Administration Administration Agents When copying an agent, the customised system tree and agent group did not copy. This has been rectified. An option has been added to allow agents to change the session date. An error occurred when items were added to the system tree. This has been Common Common Maintenance EFTS Layouts Renamed the SSVS EFTS Layout to Standard Bank. Common Maintenance Company Details The system accommodates NGO registration codes, where it previously did not. Extension Nodes Some extension nodes, i.e. BIC add-in extensions, were duplicated. This has been

6 Data Distribution Services (DDS) The general ledger sub accounts link is not set for general ledger account imports. This has been Fixed assets were not transferred correctly when imported using the DDS. This has been Software Development Kit (SDK) Unable to create a general ledger transaction on behalf of a branch when working in an online environment. This has been When saving a sales order that was converted from a quotation, not order number is generated. This has been The delete method for prospect customers is not implemented. This has been Unclosed quotation mark is missing after the character string error when adding a new customer using the SDK if the customer s description contains an apostrophe. This has been SDK allows you to create duplicate inventory items. This has been Accounts Payable Accounts Payable Maintenance Volume Discount Contracts Increased the system s performance when editing and saving contract lines. Accounts Payable Maintenance People Users were able to create suppliers from the Supplier tab when adding People to the system, even if the user s permissions disallowed it. This has been Accounts Payable Maintenance Suppliers When you want to link an item to a preferred supplier which is already linked to another supplier, the system duplicated the item. This has been Delivery addresses linked to a customer being deleted will now also be removed. Accounts Payable Transactions Automatic Payment and Remittances Automatic Payment and Remittances applied settlement discount to all invoices due, irrespective of the payment date. This has been

7 Accounts Payable Transactions Accounts Payable Batch The general ledger contra account imported blank when importing an Accounts Payable Batch with contra accounts and the transaction type did not have a default contra account specified. This has been Accounts Receivable Accounts Receivable Maintenance Customers Delivery addresses linked to a customer being deleted will now also be removed. Accounts Receivable Maintenance Volume Discount Contracts Increased the system s performance when editing and saving contract lines. Accounts Receivable Transactions Standard When processing a standard transaction and the transaction type is set to always prompt for a debit account, foreign bank accounts do not display on the list of general ledger accounts for selection. This has been When allocating a payment to multiple invoices using your keyboard, the system lost focus on the invoice last allocated and jumps to random invoices. This has been Accounts Receivable Reports Statements Cancelled Post Dated Cheques displayed on the customer statements. This has been When the option Print Totals on Last Page Only was selected, the statements displayed it incorrectly on the first page. This has been Inventory Inventory Maintenance Inventory Item Existing notes on an inventory item will now be editable; previously the note option on an item with a note was disabled.

8 Inventory Transactions Invoice When you delete a transaction line using the keyboard functions, the document totals are not updated correctly. This has been After changing the warehouse on the transaction line, the quantity is not recalculated on the other transaction lines that have the same item. This has been Inventory Transactions Credit Note The Load as Linked button is not active when the Load as Linked option is activated. This has been Inventory Transactions IBT Issue When processing an IBT Issue for a units of measure item, all of the units of measure are available for selection, which is incorrect. Only the units of measure linked to the selected item should display for selection. This has been Inventory Transactions Price Update Batches Whilst processing a Price Update batch the full item descriptions does not display if it exceeds 20 characters. This has been Inventory Reports Valuation The report does not ignore items with zero quantity when the option is selected. This has been General Ledger General Ledger Maintenance Budgets The value of the Variance [Actual / Budget] on the budgets shows an incorrect value for year five. This has been General Ledger Transactions Cash Book Batches An error occurs when importing a batch with different currencies. This has been If a recurring batch is created with the print cheque option enabled, the batch lines could not be reused. This has been

9 General Ledger Transactions Bank Reconciliation The bank statement error grid only partially displays when performing an automatic bank statement reconciliation. This has been General Ledger Reports Income Statement The Income Statement does not keep the default setting when the Comparative Totals options is selected. This has been General Ledger Reports Project Budget vs Actual This report does not display values when printing the report to include up to sub projects. This has been Order Entry Order Entry Transactions Purchase Orders An agent could reprint purchase orders before authorisation or approval. This has been Agent permissions can now be set to disallow this, as the desired outcome is to only print approved purchase orders. The ability to delete a transaction line from an unprocessed purchase order is greyed out. This has been When you loaded a Purchase Order Template which was previously done on a sales order, it displays the sales order tax type. This has been Order Entry Transactions Automatic Purchase Orders The Automatic Purchase Order creates additional re-order transaction lines using the incorrect item and warehouse information. This has been Order Entry Transactions Sales Order Fulfilment An error occurred when a status was selected on a Sales Order Fulfilment. This has been An error occurred when a warehouse filter was selected on a Sales Order Fulfilment. This has been The incorrect quantity was available to reserve on the Sales Order Fulfilment when a units of measure item was selected. This has been

10 Order Entry Reports Overdue Sales Orders This report did not display the sales orders due according to the due date specified. This has been Maintenance of Sage Evolution Add-on Modules (Version ) Bank Manager Accounts Receivable Maintenance Rename Account When renaming a customer account that has been linked to the account coding in the bank manager module, the subsequent transactions in the bank manager module updates the incorrect customer account. This has been General Ledger Transactions Cash Book Bank Manager Accounting coding will now be copied when doing a copy company. The AccountID is was being set to zero when importing account mappings. This has been General Ledger Transactions Cash Book Batch The statement description column is blank when exporting or importing data. This has been Contact Management Contact Management Transactions New Incident An inactive incident type is available for selection when creating a new incident. This has been Fixed Assets Fixed Assets Maintenance Override Asset If you override an asset, it displays on the Consolidated Listing Report as disposed. This has been

11 Fixed Assets Transactions Asset Transactions You could not post multiple asset selling transactions on an Asset Selling Transaction Batch. You were forced to post them individually. This has been Fixed Assets Reports Tax Depreciation The Fixed Asset Tax Depreciation value has changed after a Revaluation was processed on the asset. Tax depreciation should always calculate on the purchase price. Transactions on the asset should not affect the tax depreciation value. This has been Fixed Assets Reports Physical Location Listing A fixed asset comprising out of more than one unit did not pull through the locations of the linked units, it defaulted to the first location. This has been Fixed Assets Reports Book Depreciation If you customised the report to include the Finance Account Number, the report failed to display the value. This has been Fixed Assets Reports Tax Sold The Fixed Asset Tax Sold report displays the revalue value instead of the purchase price of an asset. This has been Voucher Management Voucher Management Layouts Agents are able to delete default layouts. This has been Voucher Management Description Fields The Voucher Management description fields are restricted to 40 characters. This has been corrected to accommodate 100 characters. Business Intelligence Centre (BIC) BIC Dashboard The dashboard does not refresh or reload properly when the User Account Control (UAC) is turned on. This has been corrected to load or refresh even when the UAC is turned on.

12 BIC Reports Top 10 Customers This report should report on the main account and not the sub accounts. This has been BIC Reports Management Pack Reports An error occurred when opening the Management Pack Reports on a 64 bit computer using Office This has been BIC Reports Dashboard Customer Report 3-8 A time out error occurred when running this report on a data set with more the 8000 customers. This has been BIC Report Manager Sales Master Report This report will now include transactions processed via Retail Point of Sale. This report duplicated information when the supplier invoice number and customer invoice number were the same. This has been A limited number of parameters are available to add on the Sales Master Report (4-3). This has been corrected by having two reports,one with all parameters and the other with limited parameters Increased the performance of the system when running this report, as complaints were received stating that this report took too long to generate. BIC System Tree Agents whose access permissions stated that they did not have access to BIC could still access BIC. This has been Maintenance of Sage Evolution Core (Version ) General All CC and BCC recipients in an using the Outlook COM option will now be ed.

13 Common Module Common Maintenance Job Manager The Statement dates specified on the statement filter via Report Job Manager will now be applied. Previously the from and to dates reverted to the current system date on executing the Report. Common Maintenance Report Writer The Report Builder Help will now display instead of the Windows Help application when accessing the Report Builder help file. Common Reports Transaction Listing The Common Transaction Listing report will not display an ambiguous column error when selecting the option Ignore Active Projects. Data Distribution Services General Ledger Maintenance Budgets The budget report will now display values after importing data via the DDS as the ability to add a Branch Code to the Budgets DDS import has been added. If no Branch Code is specified, then the DDS will import using the company branch ID, thus at Head Office the BranchID will be 0, and at a Branch the respective BranchID. Internet Links Agent Administration Administration Agents The script errors on accessing a website through internet links have been rectified. Accounts Payable Module Accounts Payable Reports Remittance Advice Remittance advice will not include a Balance Brought forward of 0.00 when the option to Print Open item and the BBF option is not selected. Accounts Payable Maintenance Suppliers The "Save and Close" and "Delete Note" buttons in the Notes dialog windows will now be Enabled/Disabled depending on the Notes maintenance permissions of the agent.

14 Accounts Payable Transactions Accounts Payable Batches The system will now validate against importing negative values on Accounts Payable batches. Accounts Payable Reports Transactions The AP Transactions report will now display the correct opening and closing balance if the print by period option is selected. An error 'Invalid column name 'Group' appeared on the AP Transactions report when filtering by specific Groups. This error has been rectified. Accounts Receivable Module Accounts Receivable Maintenance Volume Discount Contract On editing a volume discount contract the on hold option would not be over written. Accounts Receivable Maintenance Customers The "Save and Close" and "Delete Note" buttons in the Notes dialog windows will now be Enabled/Disabled depending on the Notes maintenance permissions of the agent. Accounts Receivable Transactions Accounts Receivable Batches The system will now validate against importing negative values on Accounts Receivable batches. Accounts Receivable Reports EC Sales List The Group, Areas and Sales Reps filters on European Countries Sales Listing Report will now display values as opposed to being blank. Accounts Receivable Reports Age Analysis The age analysis report prints a deposit transaction and the associated sales order in the same ageing period and not in their respective ages. General Ledger Module General Ledger Reports Project Profit and Loss The Project Profit and Loss report will now run without errors on branch specific projects General Ledger Transactions Cashbook Batch Linked account validation will now be done at the time of importing a cash book batch General Ledger Maintenance Budgets The budget values will now reflect in the correct period after performing a Purge First year.

15 Inventory Module Inventory Transactions Invoice A change in the tax rate for a tax type changes certain archived document tax rate values when reprinting. This has been Inventory Maintenance Items The Global Item Change feature did not change the costing method of a warehouse item. This has been Inventory Reports Outstanding GRVs The Outstanding GRVs report now displays the correct quantity if a negative quantity has been entered on the supplier invoice. Inventory Transactions Credit Note Linking a credit note to an invoice changed the item price if the customer is linked to a volume discount contract. This has been Inventory Reports Valuation Invalid column name iinvsegvalue1id error when viewing the inventory valuation by date report if the segment filters are specified. This has been "Subquery returned more than one value" error when running `the inventory valuation by date report if an inventory item is linked to both a customer and a supplier. This has been Inventory Reports Transactions Inventory Transactions report did not keep the settings for 'Exclude Non Customer Transactions' when using the Default flag, this results in incorrect information printing on the report. This has been Incorrect Profit Percentage printed on Inventory Transactions Summary report layout. This has been Inventory Maintenance Inventory Items Gross margin and gross margin percentage calculated on Price List 1 even though Price List 2 is entered on the item maintenance. This has been A bin location could not be added on the item maintenance form if it contains a dash. This has been Inventory Transactions Warehouse IBT Issue The save button did not enable when editing an unprocessed IBT. This has been

16 Inventory Maintenance Enquiries An enquiry on an item is not possible on an item in a specific scenario for a user that does not have permission. Inventory Transactions Price Update Batch Prices did not import when using the Price Update Batch at the branch. This has been Order Entry Module Order Entry Reports Purchase Orders Cancellation reasons did not display on the Purchase Order Report, when customised. This has been Order Entry Transactions Sales Order The Sales Order Inventory Line user defined field of type String, did not save all the characters entered. This has been Order Entry Transactions Sales Order Order Entry Transactions Purchase Order Sales Order Document Maintenance displayed a customer name instead of a supplier name on the grid when searching for Purchase Orders. This has been A warning message appeared on partially processed Sales Order when a cost price of a confirmed line is adjusted to below the GP%. This has been The user defined fields that were entered on the purchase order lines did not display when approving the purchase order from the incident. This has been A quotation did not give a prompt to print when the option on Sales Order Defaults was selected to 'Print for Unprocessed Orders'. This has been Maintenance of Sage Evolution Add-on Modules (Version ) Bill of Materials Bill of Materials Transactions Manufacture Processes Manufacture Process Notes and Line Notes will now display when added to the Picking slip layout as a Richtext Field. Bill of Materials Reports Explosion The Bill of Materials Explosion report will now display the Bin Locations of component items.

17 Contact Management Contact Management Transactions Incidents The incident colour will now change on overdue incidents if the option change overdue incident text colour is enabled. Contact Management Transactions New Incident Only one document is attached twice when ing two different documents with the same name from an incident. This has been rectified so that each individual document is attached. Re- actioning an incident linked to a Billing Type pack on Contact Management will no longer reduce the Pack count. Branch specific Incidents will now escalate in an online branch accounting environment. Fixed Assets Fixed Assets Reports Book Depreciation The book depreciation value on an over- written asset displayed a negative value if the accounting periods are set to end on the 25th of each month and the Depreciation report was run on the 26th of the month. This has been rectified.

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