LICENSE BREAKDOWN SAP BUSINESS ONE v9.2

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1 DATA SHEET LICENSE BREAKDOWN SAP BUSINESS ONE v9.2 LICENSE BREAKDOWN SAP BUSINESS ONE v9.2 SAP Business One is based on a named user licensing model, in which each license is granted to a specific user name. A named user is an employee of a customer, a subsidiary, or a third-party business, who is authorised to access, directly or indirectly, the licensed SAP Business One software. Employees are not allowed to share a single user name to log on to SAP Business One. LICENSE COMPARISON CHART The following chart details the functionality included in each license option. Use this chart to plan the number of licenses required from each option based on your needs. PLEASE NOTE: SAP Business One Starter Licenses - This is a special license type that is designed for customers with up to five users in total and has a limited functionality set. If you need a 6th user then ALL licences need to be upgraded to Professional or Limited licenses (with a minimum of one full professional license). MODULE/FUNCTIONALITY Administration Create New Company Choose Company Exchange Rates and Indexes System Initialisation General Setup Change Password Financial Setup Sales Opportunities Setup Purchasing Setup Business Partners Setup Payment Term Settings Banking Settings Stock Setup Bin Location Setup Service Setup

2 Data Import & Export Utilities Approval Procedures (Stages, Templates) Approval Procedures Reports License Administration Add-on Manager Add-on Administration Mobile Add-on Workflow Manager Workflow Instance, Worklist and Tracking Alerts Management Financials Chart of Accounts Edit Chart of Accounts Account Code Generator 1 Journal Entry Journal Vouchers Posting Templates & Recurring Postings Reverse Transactions Exchange Rate Differences Conversion Differences Editing 1 Financial Report Templates Document Printing Journal Voucher Report Internal Reconciliations Budget Setup Cost Accounting Fixed Assets Intrastat Financial Reports and Dashboards Financial Reports Sales Opportunities Sales Opportunity Sales Opportunities Reports and Dashboards

3 Sales Opportunities Reports Sales - A/R Sales Quotation View View Sales Order View Delivery View Return View A/R Down Payment Request 1 A/R Down Payment Invoice 1 View View A/R Invoice View View A/R Invoice & Payment View View A/R Credit Note View View A/R Reserve Invoice View View Document Generation Wizard Recurring Transactions & Templates View Document Printing Dunning Wizard Sales Reports A/R Correction Invoice & Reversal 1 View A/R Monthly Invoice 1 View View A/R Export Invoice, A/R Exempt Bill, A/R Debit Memo 1 View Sales Reports and Dashboards Excise Invoice 1 View Purchase -A/P Purchase Request Purchase Quotation View Purchase Order View Goods Receipt PO View Goods Return View A/P Down Payment Request 1 A/P Down Payment Invoice 1 A/P Invoice A/P Credit Note View A/P Reserve Invoice View Recurring Transactions & Templates View Landed Costs Procurement Confirmation Wizard Purchase Quotation Generation Wizard

4 Document Printing Purchasing Reports A/P Correction Invoice & Reversal 1 View A/P Monthly Invoice 1 Excise Invoice 1 Purchasing Reports and Dashboards A/P Debit Memo 1 Business Partner Business Partners Master Data Activity Blanket Agreement View View View Campaign Management Internal Reconciliations Business Partners Reports and Dashboards Business Partners Reports Banking Incoming Payments Deposits Outgoing Payments Payment Wizard Bank Statements & External Reconciliations Check Number Confirmation Document Printing Banking Reports Banking Reports and Dashboards Bill of Exchange 1 Stock Management Item Master Data View Serial Numbers & Batches Alternative Items Business Partner Catalog Numbers Stock Valuation Method Goods Receipts View Goods Issues View Stock Transfer Requests View Stock Transfer View Recurring Transactions & Templates View

5 Stock Opening Balances, Tracking, Posting View Cycle Count Recommendations View Stock Revaluation View Price Lists View View View Pick & Pack Stock Reports Stock Audit Report Define Bar codes Bin Location Master Data View Bin Location Management Bin Location Code Modification Stock Counting View Stock Reports and Dashboards Stock Valuation Simulation Report Production Bill of Materials View Bill of Materials - Component Management View Production Order View Procurement Confirmation Wizard Receipt from Production View Issue from Production View Updating Parent Item Prices Globally Production Reports Dashboards Production Reports Production Std Cost Management MRP Forecasts MRP Wizard Order Recommendation Service Service Call Customer Equipment Card Service Contracts Solution Knowledge Base Service Reports Dashboards Service Reports Project Management Projects

6 Project Reports HR Employee Master Data Human Resources Reports Dashboards Human Resources Reports Reports Set Default Layout for Document Modify Print Layouts Query Manager XLR General Form Settings Calendar Messages/Alert Overview Formatted Search Create User-defined Fields & Tables Use User-defined Fields & Tables Drag & Relate Enterprise Search My Menu SAP Add-ons Bank Transaction Handling Facility 1 Copy Express DATEV FI Interface 1 ELSTER Electronic Tax Return 1 Electronic File Manager Microsoft Outlook Integration Payment Engine 1 Screen Painter XL Reporter Run SAP Partner Add-ons Mobility Mobile Application for iphone & ipad Limited to user functionality Limited to Logistics user functionality Limited Financials user functionality Limited to B1 Starter user functionality ipad Sales Catalog 2 Version for SAP HANA Pervasive Analytics Dashboard Designer Pervasive Analytics View Access View View View View View

7 Interactive Analysis with Microsoft Excel Advanced Dashboards Enhanced Cash Flow Forecasting Advanced Available to Promise PRICING The license comparison chart is provided as a high level document to provide guidance when selecting user types. Because of this, no rights can be derived from this chart on individual screens or menu entries. At all times, the software will be leading and should be checked to get detailed information about the license implementation. 1 Country specific functions. Please consult the SAP Business One Online Help for more information. 2 Feature requires SAP Business One version for SAP HANA. SUMMARY BREAKDOWN BY LICENSE TYPE: PLEASE NOTE The list below is just a summary of key features. For a complete list of features by License Type please refer to the detailed table above. MODULE/FUNCTIONALITY Professional KEY POINTS Allows access to ALL Business One functionality. A user s access can still be restricted by setting authorisation levels for each screen / feature.

8 Limited KEY POINTS Allowed: - Create Sales Opportunities - Create Quotes - Create Sales Orders - Create Delivery Notes - Create Return (Sales) - Create Purchase Request - Create Purchase Quote - Create Purchase Order - Service Calls - Create Items / Products Not Allowed: - Create Sales Invoice (view only) - Create Sales Credit Note (view Only) - Goods Receipt PO - Purchase Invoice / Credit Note - Banking (Incoming / Outgoing Payments) - Financials - Stock transactions - MRP Wizard - Business One Administration / Set-Up options Limited Logistics Allowed: - Create Sales Orders - Create Delivery Notes - Create Return (Sales) - Create Sales Invoice - Create Sales Credit Note - Create Purchase Quote - Create Purchase Order - Goods Receipt PO & Return - Stock transactions - Production Orders - Create Items / Products Not Allowed: - Sales Opportunities (no access) - Create Sales Quotes (view only - Create Purchase Invoice (view only) - Create Purchase Credit Note (view Only) - Banking (Incoming / Outgoing Payments) - Financials - Business One Administration / Set-Up options

9 Limited Financials KEY POINTS Allowed: - Create Purchase Invoice - Create Purchase Credit Note - Banking Module (Incoming / Outgoing Payments) - Financials Module - Fixed Assets Module - Intrastat Module Not Allowed: - Sales Opportunities (no access) - Create Sales Quotes (view only) - Create Sales Orders (view only) - Create Delivery Notes (view only) - Create Return (Sales) (view only) - Create Sales Invoice (view only) - Create Sales Credit Note (view only) - Create Purchase Quote (view only) - Create Purchase Order (view Only) - Goods Receipt PO & Return (view only) - Stock transactions (view only) - Stock revaluation (view only) - Production Orders (view only) - Create Items / Products (view only) - Service Calls - MRP Wizard - Business One Administration / Set-Up options