Access acloud. Software to grow with speed and ease

Transcription

1 Access acloud Software to grow with speed and ease Expense Management Finance & Accounting HR Absence Management Invoice Automation CRM Business Intelligence

2 Why cloud? Cloud applications have become an essential component of modern companies IT infrastructure. The applications provide the mobility, flexibility and scalability that s important to ambitious and fast-moving businesses.

3 How Access acloud helps you Access acloud is a set of cloud applications that work individually, or together as a complete business suite. Whatever your industry, Access acloud drives efficiency into departments, helping Finance, HR, Sales and Marketing to work smarter and faster. Grow with speed and ease Achieve more with software that works across your business. As your business expands, try additional applications that support your business growth. Anytime, anywhere Access your software on-the-go from any location, on any device, providing maximum flexibility to employees. Increase productivity Streamline processes and iron out inefficiencies so your staff can focus on what matters: the company s success. Smooth integration Integrate your existing systems with Access acloud. Quickly implemented and easy-to-use, you ll be up and running in no time. Industry knowledge We work closely across all sectors to understand and interpret your needs from professional services to supply chain and not-for-profits. Safe and secure Your data is SSL encrypted by an ISO certified vendor. Each of our data centres are located in the UK.

4 Over 500k users Over 10k UK customers Across multiple industries Customers who have already found the cloud

5 Build your business suite Expense management - Submit expenses anywhere, anytime. Easily track which expenses must be reported for tax purposes and ensure compliance with your expense policy. Finance & accounting - Create a central source of financial knowledge for your project managers and finance team. Speed up processes, analyse performance and improve your bottom line. Human resources - Cut costs and simplify processes with easy-to-use HR software. Training and appraisal features help you build your talent pool for the future. Absence management - Approve staff holiday and track who s off. Analyse company-wide trends, or look at specific departments and individuals. Invoice automation - Complete automation of your finance processes, from receipt of an invoice and its subsequent approval, right through to invoice processing and payment. CRM - Enable sales, marketing and customer services to operate strategically. Better understand your customers with a single view of customer interactions. Business Intelligence - Analyse key business metrics in real time. Visualise data from sources such as your CRM and financial management system with interactive graphs and charts. Collaboration - Manage and coordinate your projects from one place. No more confusion or duplication of effort documentation, tasks and resourcing are centrally managed.

6 Expense management Business expenses made easy Key features Ensure tax compliance by setting VAT rates for specific expense categories Elimininate guesswork with a postcode checker to record actual mileage Uphold company expense policy by flagging invalid claims before they re submitted Credit card integration lets you upload statements and link the relevant lines for a card holder s review and approval Take control of company spend The intuitive interface makes expense management easy for users, approvers and finance teams. Remote access lets you submit expenses anywhere, anytime, from any device. Reduce approval bottlenecks, rapidly resolve queries and enforce company policy limits. Track which business expenses must be reported to HMRC for tax and National Insurance purposes, and monitor which are eligible for reimbursement.

7 Finance and accounting Financial software for growing businesses Key features Easily calculate Work in Progress by capturing information on timesheets and billing Track your financial performance with interactive, real time dashboards Reduce debtor days using in-built credit control Save time with automated bank reconciliation and BACS exports A central source of accurate financial knowledge The ideal solution for businesses that have outgrown their existing accounting systems. Connect your data to create a continuous flow of high-quality financial information that reaches all corners of your organisation. Save time with ledger analysis, project accounting and business intelligence reporting. Delivering from a single platform means key business data is available in real time, providing you with the information you need, in the way you need it, so you can make sound decisions.

8 Human resources Centralised employee management Key features Self-service portal to keep everyone connected and operating at maximum efficiency A range of reports and analytics for a complete picture of your workforce Dedicated training and appraisal module to build your talent pool for the future Online storage for all of your employee documents, company policies and organisational charts Enriched people management Say goodbye to your paper-based systems and embrace function-rich human capital management. A dedicated training and appraisal tool allows employee progress to be tracked and personal development objectives to be set. Your employees also benefit from a selfservice portal which provides easy access to centrally stored records.

9 Absence management Holiday & absence planning made easy Key features Reduce administration with automated HR processes such as automatic holiday entitlement, carryover and accrual calculations Cut the cost of sick leave and identify issues with Bradford Factor scoring Outlook integration to notify managers that they have holiday requests to approve Easily accommodate complex working patterns and record time off in lieu Obtain full visibility of absences Reduce the burden of absence administration across your organisation. Fully understand and minimise the cost of unplanned absence by reviewing trends at a company, department or individual level. The team calendar shows your managers who is already away when approving holiday. This minimises absence clashes and helps you to make well-informed resourcing decisions.

10 Invoice automation Fast accounts payable processes Key features Make audits easy with a quick way to look up invoices and their approval history Reduce re-keying, errors and payment delays with electronic data capture Remove approval bottlenecks by routing invoices to the appropriate person Speed up processes by matching invoices to purchase orders and goods received notes (GRNs) Automate your invoice processing Take control of the purchase-to-pay cycle with complete automation of your finance processes. From receipt of an invoice and its subsequent approval right through to invoice processing and payment, you save time and money by moving your accounts payable into the cloud. Create one central electronic store for all your organisation s files and data to reduce document misplacement and data entry error. All scanned or uploaded invoices are automatically updated in your finance system.

11 CRM Complete customer lifecycle management Key features Better understand and engage with customers with an overview of all interactions Focus your efforts by accurately forecasting orders and visualising KPIs Make informed decisions about marketing investments and optimise results across every channel Remain productive on the move with a dedicated mobile app Strengthen customer relationships Personalise interactions with a clear picture of your customers: the marketing they find engaging, the products they ve bought or enquired about, and how pleased they are with your services. Sales, marketing and customer services can easily review performance and spot opportunities to improve it. With detailed customer insights, you ll understand how to increase the value of your customer base and shorten your sales cycle.

12 Business intelligence Intuitive reporting Key features Drag-and-drop reports and charts into your dashboard to view the metrics that matter to you and SMS alerting to warn you when key business thresholds are breached View dashboards remotely to stay on top of performance from wherever you are Share dashboards with colleagues to gather input and make informed decisions Track performance in real time Visualise information from across the business in real time in order to make data-driven and performance-focused decisions. Merge information from multiple sources including your CRM and finance systems. This helps you gain an oversight of performance indicators including: sales results, marketing ROI, employee performance and financial health.

13 Collaboration Take control of your key projects Key features Coordinate projects from one place to avoid confusion and duplication of effort Set colleagues tasks and track them through to completion Create workspaces, share files and communicate with ease Control which documents someone can see and edit to prevent unauthorised changes Communication made easy The perfect platform from which to manage and coordinate projects. One central place for your projects means no more confusion or duplication of effort documentation, tasks and resourcing information are easily accessible.

14 Cloud software that grows with you Now you ve seen the full suite, here s a little about how we deliver your software. Pricing Only pay for what you use. With a pricing model developed with scalability in mind, your business can remain truly cost effective. Training and support Free webinars and an online knowledge base give you a solid grounding in your software. If you need one-to-one support, consultants are on hand to provide additional help. Onboarding A dedicated team will be there every step of the way to ensure your deployment goes smoothly.

15 Discover how Access acloud can help your business thrive Choose which Access acloud products you want to learn more about. Get in touch using the details below to book your tailored demo. Run and grow your business in the cloud. The demonstration of the intelligence tool internally was a real success. Other departments immediately began thinking about using acloud Insight for their projects. Jean-Louis Wiedemann, Head of Operations +44 (0) hello@accessacloud.com We love the mobile expense features, particularly the ease of attaching photos of receipts. The response of our mobile people is strongly positive people have sought me out to tell me they love it. Isabella Ramirez, Systems Accountant We have improved the way we manage resources as it is much easier to have visibility and to cover absence. I would estimate the gain in admin time as 1 day per week between managers and admin. Gary Murton, Head of IT

16 About Access acloud At Access acloud we are obsessed with freeing our customers to move with speed and ease. Through our award winning suite of mobile and online solutions, we re removing complexity from business processes. The needs of our customers are at the centre of all we do. This is why we re always improving our products with the latest technology ensuring your business stays ahead of the game. Access acloud is a suite of integrated cloud-based applications developed and provided by the Access Group. We have over 10,000 UK business customers spanning various sectors, including well-known brands such as Sainsburys, Legal & General and KPMG. Founded in 1991, Access has over 20 years experience in providing vertically focused industry specific software solutions. Proud recipients of The Sunday Times Best Companies to Work For 2016 award, our team of over 1000 employees provide an outstanding service with a personal touch. Supply Chain hello@accessacloud.com