Office 365 Beyond The Office Apps

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1 Office 365 Beyond The Office Apps Developed By CPA Crossings, LLC Rochester, Michigan

2 John H. Higgins, CPA.CITP Strategic Technology Advisor Co-founder of CPA Crossings, LLC Strategic technology advisor to CPAs w/ 30+ years of experience Nationally recognized author and presenter on CPA technology Former Top 10 National CPA Firm Technology Partner Recognized by Cygnus Media as a Top 25 Thought Leader for the accounting profession ( ) AICPA Hall of Fame Inductee jhiggins@cpacrossings.com MACPA Innovative User of Technology Award Past Chair of the Michigan Association of CPAs 2

3 Learning Objectives After attending this presentation, you will Be aware of how Office 365 can transform your office Realize the role that the apps can play in your organization 3

4 Presentation Outline The Office 365 Apps Teams PowerBI Planner Forms OneNote Skype For Business Wrap-up 4

5 The Office 365 Apps Admin Delve Dynamics 365 Flow Forms MyAnalytics Office Online OneDrive for Business OneNote Outlook Planner PowerApps Power BI Security & Compliance SharePoint StaffHub Store Stream (Video) Sway Teams To-Do Yammer Skype for Business a 5

6 Admin App App for administering Office 365 across your organization Manage users and groups Track and manage Office 365 subscriptions & billings Initiate and track support tickets Monitor the health of all of your Office 365 services Admin centers for individual Office 365 apps 6

7 Office 365 Admin App 7

8 Delve Employee profile page with contact info Rudimentary organization chart Content discovery tool Search for documents across Office 365 Recently used Office 365 documents page See what other people are working on Each person s experience with Delve is unique 8

9 Delve Employee Profile Page 9

10 Delve Document Page 10

11 Dynamics 365 Redesigned cloud based version of the popular Dynamics on premise applications Financial, ERP and CRM, field service applications and more Premium pricing Initial rollout in

12 Dynamics 365 Financials 12

13 Flow Build automated workflows with Office 365 apps Pre-built workflow templates for common tasks Setup alerts / notifications Collect data Approve workflows 13

14 Flow 14

15 Forms Create forms to gather feedback or get sign-ups Simple survey, poll & quiz tool Shared internally or externally Results can be displayed as text, charts or Excel Not a replacement for InfoPath 15

16 Forms 16

17 MyAnalytics Summarizes how you spend your time at work Suggests ways to work smarter Set goals and monitor progress Displays on your personal MyAnalytics Dashboard Included in Office 365 Enterprise E5 17

18 MyAnalytics 18

19 The Office Online Apps A special online version of Office Apps Excel, Word, PowerPoint and OneNote Run these apps in browser - device independent Facilitates simultaneous editing Share files via the cloud Automatically saves file as you work 19

20 Excel Online 20

21 Word Online 21

22 PowerPoint Online 22

23 OneDrive for Business Cloud based file storage 1 Terabyte per user Share files internally & externally Eliminate file attachments Synchronize with local PC Maintain file version history 23

24 OneDrive for Business 24

25 OneNote An application for recording and managing notes, correspondence and more Desktop, cloud and mobile app Local and cloud based notebook storage Internal and external shared access Integration with the Office applications Supports a multitude of content types 25

26 OneNote 26

27 The Outlook Apps Mail / Calendar / People / Tasks Cloud based individual apps Exchange Online Synchronize to Outlook desktop Synchronize to any mobile device 27

28 Mail App 28

29 Calendar App 29

30 People App 30

31 Tasks App 31

32 Planner A simple project management and task app Not as simple as Outlook Tasks or as complex as MS Project Plan based on Groups or Teams Each plan contains Task Cards Cards are organized into Buckets which can be prioritized Each Plan has a OneNote Notebook 32

33 Planner 33

34 PowerApps Build Office 365 apps without writing code Connect to Office 365 data sources Pre-built app templates Push apps to the web or mobile devices Examples: budget tracker, cost estimator, asset checkout, etc. 34

35 PowerApps 35

36 Power BI Suite of business analytics tools Connect to internal & external databases Power BI Desktop creates visual data analysis reports Power BI Mobile lets you access visual dashboards of your analytics Third party database connection services 36

37 Power BI 37

38 Security & Compliance App Used to manage compliance with your organization s data policies Primarily intended for larger organizations Data governance features User activity auditing ediscovery Mobile device management 38

39 Security & Compliance App 39

40 SharePoint Cloud based file sharing, communications and collaboration platform Collection of customized websites (internal) Access permissions granted at site level Multitude of site apps and content types Document libraries / Customized lists Announcements / Discussion board Site mailbox / calendar / contacts A development platform 40

41 SharePoint 41

42 StaffHub Frontline employee hub & scheduler Managers create, update and manage shift schedules Compatible with mobile devices Allows users to swap shifts with approval Share information, documents, videos, etc. 42

43 StaffHub 43

44 Store Microsoft and 3 rd Party applications Integrated with Office desktop and online apps Stand-alone apps Some are free but many require purchase Search or filter by category or industry 44

45 Store 45

46 Stream (Video) Replaces Office 365 Video Used to store, share and play videos INTERNALLY Record executive presentations, meetings, training, etc. Video files are organized by channels Access controls are set at the channel level Audio transcriptions and face detection 46

47 Stream 47

48 Sway Create web-centric reports, stories, presentations, newsletters, etc. Sway s design engine controls the layout Share your presentation on-line Content optimized for viewing device Create from scratch or existing PPT, PDF or DOC file 48

49 Sway Example 49

50 Teams Team collaboration app Central point of communications and collaboration Persistent chat feature Integration with other Office 365 apps Teams based upon Office 365 Groups Teams broken down into Channels 50

51 Teams 51

52 To-Do Manage, prioritize, and complete the most important things Concept is to provide focus on what s most important Intelligent Suggestions feature to recommend the most important tasks Finds tasks in and appointments Create checklists Integrates with Outlook tasks 52

53 To-Do 53

54 Yammer Internal social media app for knowledge sharing and communications Discuss ideas, share updates, and crowdsource answers from coworkers Document collaboration Allows for external collaboration Mobile app allows conversation access on the go Conversations are public within the organization 54

55 Yammer 55

56 Skype for Business Instant messenger and online meeting application Desktop and cloud apps Integrated with Office apps Schedule meetings in Outlook Integrated HD video and audio Transfer files in IM and meetings 56

57 Skype for Business 57

58 Learning Objectives Summary You should now Be aware of how Office 365 can transform your office Realize the role that the apps can play in your organization 58

59 Questions? 59

60 Office 365 Tips & Tricks Blog Get access to our informative blog on all things related to the Office 365 suite of applications. We include tips and tricks on how to use Microsoft Office, Power BI, SharePoint, OneDrive and much more. Click the button below to sign up to receive access, no fee or obligation! Sign Up Now

61 CPA Crossings, LLC John Higgins Our Mission: Simplifying Technology to Help CPA s Succeed Service Offerings: Strategic Technology Advisors Office 365 Deployment Specialists Data Analytics Projects KPI Dashboard Development Bryan Smith bsmith@cpacrossings.com For more information: Call (877)

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