Buckle your seatbelt for a fast ride through:

Transcription

1

2 SKYWARD icon 2017

3 Buckle your seatbelt for a fast ride through: The Mobile-Friendly RevTrak Web Store Quick Connect Reconciliation RevTrak and Qmlativ Update

4 RevTrak Quick Connect with Skyward and the completely Mobile Friendly Web Store

5 Parents have TWO options: 1. Via SFA Two logins: SFA, then RevTrak to check out

6 Parents have TWO options: 2. Straight to RevTrak from district website One login: To RevTrak (no SFA login after 1 st payment)

7 Mobile Friendly Look

8 Mobile Friendly: Skyward Quick Connect View all Food and Fee accounts for all students on one screen. Content will adjust to available screen size. NOTE: Mobile friendly RevTrak home and checkout screens arriving soon

9 Add any amount to Food Service accounts or quickly add a suggested preset. Click Add to Cart.

10 Parents will see the balance has changed when they add an amount to pay.

11

12 Add other items to Shopping Cart.

13 Parents can shop for many other items before checkout. Checkout, RevTrak updates Skyward in real-time.

14 View Updated Payments

15 RevTrak Quick Connect also works with the current Web Store

16 Parents have TWO options: 1. Via SFA Two logins: SFA, then RevTrak to check out

17 Parents have TWO options: 2. Straight to RevTrak from district website One login: To RevTrak (no SFA login after 1 st payment)

18 Mobile Friendly: Skyward Quick Connect View all Food and Fee accounts for all students on one screen. Content will adjust to available screen size. NOTE: Mobile friendly RevTrak home and checkout screens arriving soon

19 Add any amount to Food Service accounts or quickly add a suggested preset. Click Add to Cart.

20 Click on student s name to add required and optional fees. Go to Checkout when done.

21 Parents can shop for many other items before checkout (if district is selling other items). Checkout, RevTrak updates Skyward in real-time.

22 View Updated Payments

23 Ready to make a switch? To get Quick Connect installed, ezhelp@revtrak.com

24 RevTrak Web Store: Other types of payment items

25 New Product Pages Drop downs for collecting info (like size) and/or changing price (number of tickets, etc.)

26 Any Amount Items Collect Info

27 Enter Last Name and ID to identify student Address Block

28 CAN RECONCILIATION BE EASY? YES!

29 RevTrak Reporting Tools RevTrak Portal Use for: All Reconciliations: Bank (Single & MDA s) Food Service Fee Management Skyward Finance Posting Report Parent s payment records Voids and Refunds

30 Reconciliation: Start to Finish 1. Reconcile Bank Statement 2. Reconcile RevTrak to Skyward 3. Update Finance

31 3 Easy Steps BANK RECONCILIATION (OFTEN PERFORMED 1 ST OF MONTH) 1. Pull a report for a range of dates to find the first and last deposits showing on your current bank statement. 2. Re-run the RevTrak report for the correct dates. 3. Compare totals with your bank OR lay the RevTrak report side by side with your bank statement. Will reconcile to the penny. If not, call your RevTrak specialist and we will resolve. If it takes longer than 10 minutes - call us!

32 Bank Reconciliation

33 Bank Reconciliation: Step 1 Select account to be reconciled to the bank. Run range of dates. Pull a report for a range of dates to find the first and last deposits showing on your current bank statement. A good starting date range is from the 25 th of the previous month to the end of the month being reconciled. In the above example, we are trying to reconcile February, so we used 1/25/2016 to 2/29/2016.

34 Bank Reconciliation: Step 2

35 Bank Reconciliation: Step 3 Compare totals with your bank statement OR lay the RevTrak report side by side with your bank statement and tick off the deposits. Will reconcile to the penny. If not, call us!

36 It s a piece of cake! Bank Statement Reconciled

37 RevTrak Merchant Statement Arrives via within the first 5-business days of month Bill for Services. Details RevTrak deposits. Compare to RevTrak Deposits by Date Shows total of RevTrak fees to be debited

38 Arrive via Merchant Statements

39 RevTrak Merchant Statement

40 Fees Owed

41 Daily Deposits BEFORE: Always one-day difference: Will match RT Reports from 1/31 to 2/28. NOW (as of Sept, 2016): Will match RT Reports from 2/1-2/29.

42 Merchant Statements RevTrak debit for fees occurs two business days after district receives the statement. Use the Merchant Statement to know how much the debit is going to be for last month s fees. Make sure there is enough money in the bank account(s) to cover the debit for fees.

43 It s a piece of cake! Merchant Statement Audited

44 Skyward Food Service Reconciliation Option #1: Using Skyward Food Service Report

45 Step 1: Run RevTrak Report

46 Summary Report

47 Detailed Report

48 Step 2: Find the Skyward credit card payment totals in the Food Service module Login to Skyward Click Student Management Click Food Service Click Reports

49 Step 2 continued Click Payment Totals Report Enter Template Description (if desired) Enter yesterday s date Choose P=Payment Check Credit Card Entry Click Save Click Print

50 Reconciled! Option #1

51 Detailed Reconciliation Skyward: RevTrak:

52 It s a piece of cake! Skyward Food Service Reconciled in 10-minutes or less!

53 RevTrak/Skyward Fee Management Reconciliation (Quick Connect Integration)

54 Options for Reconciliation Centralized for Entire District: All Entities De-centralized: One Entity

55 Step #1: Run the Fees Paid Report Skyward Fee Mgt. > Administration > Reports > Fees Paid Report Your screen may look like the above for Entity choices, depending on your permissions. Reconcile by campus or entire district. Use Fee Management Reports (NOT Family Access Reports)

56 Step #2: Skyward Fees Report in the RevTrak Portal Remember, payments happen 24 hours per day. Don t use today s date in either field.

57 Step #3: Compare RevTrak to Skyward, all entities If reconciling entire district, compare the RevTrak s Sub Total to your Skyward report.

58 Step #3: Compare RevTrak to Skyward, one entity Compare the totals by Entity. If you want to see the detail, re-run the RevTrak Report with Summary unchecked.

59 It s a piece of cake! All Fee Payments Reconciled

60 Skyward Finance Extract Posting file created by RevTrak Users manually import the file to Cash Receipts module of Skyward Finance SkyBuild-Skyward Web Import Module

61 Example of Posting File:

62 Three Steps to Complete the Upload 1. Download the RevTrak posting file and REVIEW the file. 2. Attach the file to Skyward Cash receipts template, upload the file and VERIFY. 3. Create the Skyward batch and POST.

63 Time for Cake! In just a short time we have: Reconciled the bank statement for RevTrak payments Noted the Merchant Statement in preparation for the debit for fees Compared RevTrak s report of payments to Skyward s, penny perfect! Prepared a file to upload to Skyward Finance

64 RevTrak and Qmlativ Update

65 Questions?

66 Thank you for attending!

67 RevTrak/Skyward Reconciliation (Legacy Integration) Note: this process does Food Service as well, not just Fee Management.

68 Options for Reconciliation Centralized for Entire District: All Entities De-centralized: One Entity

69 Step 1: Run Integration Reconciliation Report (works for all integrations).

70 Centralized Districts: compare Grand Total from RevTrak to Skyward. De-Centralized Districts: compare total for your site to Skyward.

71 Step 2: Run the matching Skyward Report Entire District Use Family Access Reports (NOT Fee Management Reports)

72 Step 3: Compare Reports To reconcile one entity: This process reconciles food and fees. Use the Skyward report to see the subtotals by Food Service and Fee Management.

73 It s a piece of cake! All SFA Payments Reconciled (Not just Fees)

74 Questions about Reconciliation? Please contact We will determine what you need, send you step-by-step guides, and personally hold your hand (virtually) through the training.