MISys Manufacturing 6.0 Integration with Sage Accpac ERP FAQ 8/7/20128/7/2012. What versions of Sage Accpac is MISys Manufacturing compatible with?

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1 What versions of Sage Accpac is MISys Manufacturing compatible with? MISys Manufacturing 6.0 is compatible with Sage Accpac ERP 5.4, 5.5, 5.6 and 6.0. How does MISys Manufacturing integrate with Accpac? MISys Manufacturing uses the Sage Accpac.NET Libraries for direct interaction between the two products. Although this is different than the way MISys SAE interfaces with Accpac, MISys Manufacturing still utilizes the Accpac business logic to update any data in Accpac module tables instead of modifying any data directly. Does Accpac have to be on the same computer that MISys Manufacturing is installed and running on? A copy of Accpac ERP must be installed and have a valid license on the same computer that any MISys Manufacturing client being used to perform Accpac integration operations is installed on and running from. Accpac does not have to be installed on the MISys Manufacturing Server computer unless the Client and Server are on the same PC. How many Sage Accpac Lanpac licenses are required? The MISys Manufacturing interface to Accpac ERP consumes a single Lanpak license when connecting Accpac. Additional Lanpak licenses are NOT required for additional MISys Manufacturing users. How do General Ledger Accounts map between MISys Manufacturing and Sage Accpac ERP? In order for Sales Transfers and Period End to keep proper accounting in Sage Accpac ERP, all MISys Manufacturing GL Accounts referenced in any MISys Manufacturing Account Set must exist in Sage Accpac ERP (they must have exactly the same name and number). The default set of GL Accounts that MISys Manufacturing creates with any new company database are designed to be compatible with Sage Accpac ERP they either correspond to standard Sage Accpac ERP GL Accounts or are non-interfering (aren t normally created by Sage Accpac ERP). MISys Manufacturing provides a facility to check and automatically create any needed GL Accounts in Sage Accpac ERP. Note that MISys Manufacturing does not support segmented accounts. MISys Manufacturing does have job, item and location overlays but they are mutually exclusive. MISys Manufacturing does not provide for customization of sub-ledger header and detail information formats. For those familiar with MISys SAE, MISys Manufacturing creates the same pertinent data in the ledger entries as the default setup for the sub-ledger header and detail in MISys SAE. How do Sage Accpac ERP Inventory Items map to MISys Manufacturing Inventory Items? Page 1

2 MISys Manufacturing Inventory Items (referred to as Mfg Inventory items), including both parts and assembled items, can be mapped to Sage Accpac ERP Inventory Items (referred to as Sales Inventory Items), including both Inventory Parts and Inventory Assemblies. The item names do not have to have the same name. MISys Manufacturing can create this mapping by either Importing one or more Sage Accpac ERP Items into MISys Manufacturing, exporting one or more MISys Manufacturing Items into Sage Accpac ERP, or by mapping MISys Manufacturing Items to existing Sage Accpac ERP items. For importing and exporting, MISys Manufacturing requires the user to select a template item (in Sage Accpac ERP for exporting or in MISys Manufacturing for importing) which facilitates setting standard item properties such as reorder levels, accounts to use, parent item, etc. when new items are created. How do I transfer finished manufactured items from MISys Manufacturing to Sage Accpac ERP? There are several facilities within MISys Manufacturing that allow automated transfer of completed manufactured items to the Sage Accpac ERP Sales Inventory. You can use MISys Manufacturing s Replenish Sales Inventory function to automatically detect shortages in Sage Accpac ERP based on either Sage Accpac ERP Zero, On Order, Minimum, Reorder, or Maximum levels for one or more items and transfer them from MISys Manufacturing to Sage Accpac ERP. You can also use MISys Manufacturing Direct Stock Sales Transfers to transfer user specified quantities of an MISys Manufacturing Mfg Inventory Item (including part types or assembled types) to Sage Accpac ERP Sales Inventory. A third way is to use the Transfer to Sales function for an MISys Manufacturing Work Order or Manufacturing Order to automatically transfer the orders completed assemblies. All of the above transfers to Sage Accpac ERP are facilitated in the same way from the accounting perspective. They can either be setup to utilize IC item adjustments or receipts. If the IC item adjustment is used, each transfer to sales is a quantity and cost increase adjustment while a transfer from sales is a quantity and cost decrease adjustment. In a transfer to sales the quantity and cost adjustment will debit the IC item Inventory Asset account and credit the Sales Transfer Control account. While a transfer from sales will credit the IC item Inventory Asset account and debit the Sales Transfer Control account. If the IC item receipt is used, each transfer to sales is a receipt into IC while a transfer from sales is a return. In a transfer to sales the IC Receipt will debit the IC item Inventory Asset account and credit the Payables Clearing account. While a transfer from sales will credit the item Inventory Asset account and debit the Payables Clearing account. Page 2

3 A subsequent Period End balances the accounts by debiting the Sales Transfer Control account. Therefore, in the case of the IC Receipt transaction, the Payables Clearing account for the IC item should be aligned to the MISys Manufacturing Sales Transfer Control account. Can I create MISys Manufacturing Work Orders or Manufacturing Orders from Sage Accpac ERP Sales Orders? You can use MISys Manufacturing s Process Sales Orders facility to create linked MISys Manufacturing Production Work Orders or Manufacturing Orders automatically for any user specified range of Sales Order dates. Can I transfer MISys Manufacturing Manufactured Items to Sage Accpac ERP based on Sage Accpac ERP On Order levels? If you don t need to link Sales Orders to Work Orders or Manufacturing Orders, or you just need to build to order without linking to a specific Sales order, you can use MISys Manufacturing s Replenish Sales Inventory function to automatically detect shortages in Sage Accpac ERP based on Sage Accpac ERP On Order levels for one or more items. How do I coordinate MISys Manufacturing Purchase Order transactions (e.g. item receipts) with invoicing in Sage Accpac ERP? To facilitate common vendor/supplier information, MISys Manufacturing can import Vendors from Sage Accpac ERP as MISys Manufacturing suppliers. When you do a PO item receipt in MISys Manufacturing, MISys Manufacturing creates Period End sub-ledger records that refer to the PO Number and Supplier name to facilitate coordination with invoices entered in Sage Accpac ERP. Specifically, the MISys Manufacturing sub-ledger entry for a PO receipt charges the associated cost for the item on the PO and the variance to the item cost in general ledger accounts as determined in the interface configuration. A PO Receipt debits the Inventory Asset account for the quantity received times the item cost and credits the PO Liability account to the extended price on the PO. The variance between the item cost and purchase price is tallied in the Purchase Price Variance account. MISys Manufacturing also provides the capability to Invoice against a PO Receipt. When you perform a PO Invoice operation in MISys Manufacturing, an AP Invoice Batch entry is automatically created in Sage Accpac ERP with the payee set to the correct Vendor for the PO. MISys Manufacturing credits the Accounts Payable account in Sage Accpac ERP for the extended price which is offset by a debit to the PO Receipt Control account. If the Automatically Post Invoice Batches checkbox is checked in the MISys Manufacturing company options, the resulting AP Batch will be posted immediately. Page 3

4 Note that after performing both a PO Invoice and then a Period End, the PO Receipt Control account will have been zeroed. Does MISys Manufacturing support use of Accpac Vendor Terms? Yes, MISys Manufacturing sets the Supplier terms as defined in the Sage Accpac ERP AP Vendor when Vendors are imported to MISys Manufacturing. In addition, when a PO is invoiced, the Accpac ERP Invoice Batch created will have the terms filled in from the Sage Accpac ERP AP Vendor. Note that the Terms field provided in MISys Manufacturing for POs, is copied from the default terms for the specified Supplier, and can be changed by the user, but is only used for PO printing. For those familiar with MISys SAE, the use of terms in MISys Manufacturing and SAE is handled exactly the same way. If the Automatically Post Invoice Batches checkbox is checked in the MISys Manufacturing, the user can bring up the Invoice Batch in Accpac if the terms need to be changed prior to posting. Does MISys Manufacturing support use of the multi-currency capability of Accpac? Yes, with MISys Manufacturing 4.0 or later you can create POs to Suppliers/Vendors that use a different currency from the home currency. For example, if the home currency in both MISys Manufacturing and Sage Accpac ERP is set for U.S. Dollars, you can create a PO to purchase items from a supplier/vendor that uses Canadian Dollars as their currency. In order to use multi-currency with Sage Accpac ERP, both MISys Manufacturing and Sage Accpac ERP must have multi-currency turned on (it s off by default in Sage Accpac ERP) and they must use the same home (functional) currency. With multi-currency capability enabled, MISys Manufacturing currencies and rates are automatically added and updated from Sage Accpac ERP whenever the user views the list of currencies in MISys Manufacturing, imports any Sage Accpac ERP vendors into MISys Manufacturing suppliers, or when MISys Manufacturing needs to create a Sage Accpac ERP vendor during Period End if the transactions include a PO Invoice. MISys Manufacturing will properly set the currency for any imported Suppliers from Sage Accpac ERP. PO Invoices created in Sage Accpac ERP will use amounts and tax amounts in source currency of the PO. Can I track manufacturing activities by Jobs in Sage Accpac ERP? MISys Manufacturing uses its job records to track manufacturing activities only. There is no integration with the Sage Accpac ERP Jobs capability. Can I coordinate Serial/Lot Tracking information with Sage Accpac ERP? Yes. MISys Manufacturing will create proper Serial/Lot tracking records in Sage Accpac ERP when Items are transferred to Sage Accpac ERP Sales inventory. With the release of Sage Accpac ERP 5.6, Items in Accpac can be defined to either require pre-assignment of Serial/Lot numbers before transactions like Inventory Adjustments or Item Receipts, or to Page 4

5 allow the Serial/Lot numbers to be assigned after the transfer has been completed. In Accpac ERP 5.6 or later, when the Item setting 'Allow Serial Quantity to be Different from Quantity in the Entries' is checked, Serial numbers do not have to be pre-assigned. All Serialized Items worked this way in versions of Accpac prior to 5.6. If the setting is unchecked, the Serial numbers for the entire quantity of Items being transferred must be defined before the transaction is completed. Accpac 5.6 Lot Tracked Items are handled in a similar way, with the setting named 'Allow Lot Quantity to be Different from Quantity in the Entries'. Can MISys Manufacturing automatically create or export Vendors to Sage Accpac ERP? No. Sage Accpac ERP Vendors have many properties that are required and are not provided in MISys Manufacturing Suppliers. For this reason all required Vendors must be created in Sage Accpac ERP prior to doing any PO or Supplier related transactions, including Period End after any Item has been received or a PO is invoiced. An error message is shown indicating that the Vendor is missing if the required vendor isn t present in Sage Accpac ERP when attempting to do one of these transactions. Page 5