Once you have completed this topic, you will be able to create and verify opening balances for Business Partners.

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1 1. SAP BUSINESS ONE FINANCIALS SAP Business One Accounting Overview This course will give you an overview of the accounting features in SAP Business One. Start Using Financials Navigate the chart of accounts Access business partner account information Understand how automatic postings work Chart of Accounts Structure Change the Chart of Accounts for your company Create, delete and change General Ledger Accounts Explain what a Control Account is Define the Currencies that the system uses to manage a General Ledger Account Balance Use Account Segmentation for reporting purposes Opening Balance - Business Partners Once you have completed this topic, you will be able to create and verify opening balances for Business Partners. Opening Balance - General Ledger Once you have completed this topic, you will be able to enter and verify opening balances for the General Ledger. General Ledger Post a Journal Entry Post a journal entry to the general ledger Post to a business partner Post a journal entry with automatic tax calculation Reverse a Journal Entry Once you have completed this topic, you will be able to correct a journal using a reversal. Deferrals with Automatic Reversal Understand the need for Deferrals and how these are handled in SAP Business One Post Reversing Journals and execute their reversal

2 Journal Vouchers Once you have completed this topic, you will be able to use journal vouchers. Posting Templates Once you have completed this topic, you will be able to use posting templates. Recurring Postings Once you have completed this topic, you will be able to create recurring postings. Define Posting Periods Define posting periods for financial accounting and reporting Change the status of a posting period Period End Closing Describe the period-end closing process Describe the influence of closing balances on financial reports Continuous Stock Understand the functionality of a continuous stock system Describe the three valuation methods Exchange Rate Differences Understand differences on exchange in SAP Business One Post Realized differences Report and post Unrealized differences Internal Reconciliation Internally Reconcile a Business Partner Fully and partially reconcile open transactions for a business partner Cancel an internal reconciliation Internally Reconcile a G/L Account Internally reconcile a G/L account that is not a control account

3 Cost Accounting & Management Budget Management Describe the Budget Management functionality Initialize Budget Management in your company Budget Distribution Methods and Scenarios Define Budget Distribution Methods Define Budget Scenarios Budget - Setup Once you have completed this topic, you will be able to set up the budget of your company. Work With Budget Define budget amounts for accounts with balances Maintain regular work with the company's budget Budget Reports Once you have completed this topic, you will be able to generate various budget reports. Profit Centers Once you have completed this topic, you will be able to create and group Profit Centers. Distribution Rules Once you have completed this topic, you will be able to define Distribution Rules and assign them to accounts. Projects Once you have completed this topic, you will be able to define and evaluate projects.

4 2. SAP Business One Banking Overview Bank Definitions Set up Banks and Accounts for your own company and Business Partners Assign banks and house banks to a business partner Understand how Bank Definitions work in the system in everyday functions of payment and receipt Set Up Payment Terms for Business Partners Understand how Payments Terms operate Configure Payment Terms Understand Cash Discounts Incoming and Outgoing Payments Enter an A/R Payment At the end of this course, you will be able to enter A/R payments made by check or bank transfer as: Full payments Partial payments Payments on account Deposit Incoming Cash and Checks At the end of this course, you will be able to enter a Deposit document to transfer incoming check and cash payment amounts to your bank G/L account. Use Alternate Bill to Addresses Once you have completed this topic, you will be able to define alternate payment information. Down Payments Describe the Down Payments functionality Make required initial definitions Work with Down Payment Invoices Work with Down Payment Requests Bank Statements and External Reconciliation External Reconciliation Perform reconciliation with transactions from an external bank statement (all locations) Perform reconciliation with the balance from an external bank statement (UK, US, Canada) Note: this course does not cover the Bank Statement Processing function.

5 3. SAP Business One Sales Overview This course will give you an overview about Sales. Create Master Data for Customers Create master data for a new customer Convert master data for a lead to customer master data Explain how payment and delivery consolidation works Groups and Property Once you have completed this topic, you will be able to change the properties of the business partner. Commissions Once you have completed this topic, you will be able to create new commission groups and assign percentages. Sales Opportunities Calendar Activities Create the five activities available and relate them to a document Use the Calendar facility in SAP Business One and customize it accordingly Create activities directly from within the Calendar Report on Activities Sales Opportunities Setup - Initial Definition Once you have completed this topic, you will be able to set up the required initial definitions for sales opportunities. Potential and General Tabs Estimate the potential profit from a sales opportunity Classify a sales opportunity The Summary Tab and Other Tabs Once you have completed this topic, you will be able to identify the purpose of various tabs in the sales opportunity.

6 Sales Opportunities Reporting Sales Opportunity Reports Once you have completed this topic, you will be able to use the selection criteria window and grouping options. Activities and Reporting Once you have completed this topic, you will be able to use activities and report by them. Sales Opportunity and Opportunities Forecast Report Once you have completed this topic, you will be able to use the Sales Opportunity, Opportunities Forecast, and additional opportunities reports. Stage Analysis and Opportunities Pipeline Once you have completed this topic, you will be able to use the Stage Analysis and Opportunities Pipeline reports. Sales Documents Sales Quotation Once you have completed this topic, you will be able to create a Quotation. Create a Sales Order At the end of this course you will be able to: Create a sales order Change a sales order Describe the effect of a sales order on stock availability Back to Back Order Once you have completed this topic, you will be able to create a purchase order directly from the sales order (Back to Back order). Create a Delivery Create a delivery Copy sales order items into a delivery Describe how a delivery affects inventory quantity and value

7 Back Order Understand the Back Order process in SAP Business One Use the Back Order Report to track and fulfill missing orders Create an Invoice Create an invoice Describe how an invoice affects accounting and inventory Create an invoice without referencing a delivery A/R Reserve Invoice Once you have completed this topic, you will be able to create an A/R reserve invoice. A/R Credit Memo Once you have completed this topic, you will be able to create a credit memo. Goods Return Once you have completed this topic, you will be able to create a goods return. Document Generation Wizard Describe the 8 steps in the documentation generation wizard process Define different parameters for generating documents using the wizard Additional Expenses in Documents Once you have completed this topic, you will be able to add additional expenses to documents. Copying Documents with Additional Expenses Once you have completed this topic, you will be able to copy additional expenses from base to target documents. Picking Once you have completed this topic, you will be able to pick an order. Packing Once you have completed this topic, you will be able to follow the documents and functions within the packing process.

8 Receivables Monitoring Print Dunning Letters Using the Dunning Wizard View dunning term options Select customer criteria and business partners for whom dunning letters should be created Define document parameters and define whether manual journal entries are included Review or change the Dunning Wizard's recommendations before executing the run Review processing options and print dunning letters Sales Reporting Customer Reports Once you have completed this topic, you will be able to create customer reports. Employee Reports Once you have completed this topic, you will be able to create a sales employee report.

9 4. SAP Business One Purchasing Overview This course will give you an overview about Purchasing. Business Partner Types and Records Once you have completed this topic, you will be able to outline the three types of business partners. Purchasing Documents Create a Purchase Order Identify the steps in the procurement process Create purchase orders for items or services Create a purchase order for items shipped to multiple locations Create Goods Receipt PO Create a goods receipt PO Track the effect of a goods receipt PO on inventory and accounting Handle over or under deliveries Create an A/P Invoice for Items Create an A/P invoice for items that originate on a purchase order Create an A/P invoice without referencing any prior documents Describe the effect of an A/P invoice in accounting and inventory Create an A/P Invoice for Services Create an A/P service invoice without a purchase order Create an A/P service invoice with a purchase order Find an invoice using the vendor invoice number Display a vendor balance and details Document Trail Once you have completed this topic, you will be able to view the purchasing document trail and statuses. Stock Changes and Accounting Once you have completed this topic, you will be able to follow the changes in stock during the purchasing process.

10 A/P Reserve Invoice Once you have completed this topic, you will be able to create a Reserve Invoice. Post Landed Costs Create a landed costs document from multiple Goods Receipt POs Enter fixed costs and customs costs into a landed costs document Post landed costs Goods Return Once you have completed this topic, you will be able to create a goods return. Create a Vendor Credit Memo Determine the method to use to create a credit memo Create a credit memo to reverse an invoice or adjust the amount due for an open A/P invoice Create a credit memo for a closed A/P invoice Create a credit memo to return items to the vendor Additional Expenses in Documents Once you have completed this topic, you will be able to add additional expenses to documents. Copying Documents With Additional Expenses Once you have completed this topic, you will be able to copy additional expenses from base to target documents. Purchasing Reporting Item Report Once you have completed this topic, you will be able to create an Item Report. Item Master Record Report Once you have completed this topic, you will be able to create an Item Master Record Report. Open Items Once you have completed this topic, you will be able to create an Open Items Report.

11 5. SAP Business One Inventory Overview Item Master Data Outline the three main types of Items Describe how Item Master Records are structured Group Item Master Records according to various criteria Define Alternative Items and Catalogue Number Create a Batch-managed Item List the criteria for determining when batches are needed Choose the correct settings for batch management when creating a new item Create batches in a Goods Receipt document Sell Items Managed by Batches Describe where batches are used in the sales process Create a sales order for batch-managed items and save it as a draft Create a delivery with batch-managed items Create an Item Managed by Serial Numbers List the criteria for determining when serial numbers are needed Choose the correct settings for serial number management when creating a new item Assign serial numbers in a Goods Receipt PO Sell Items Managed by Serial Numbers Describe where serial numbers are used in the sales process Create a delivery for items managed by serial number Units of Measure At the end of this course, you will be able to describe what is meant by Unit of Measure. Packaging Process At the end of this course, you will be able to outline the packaging process.

12 Factors At the end of this course, you will be able to describe how to use factors. Special Prices in SAP Business One Overview Describe how SAP Business One determines item prices in documents Define special prices for your business partners Special Prices At the end of this course, you will be able to copy special prices to a range of business partners. Colors in Special Prices At the end of this course, you will be able to understand colors in special prices. Update Special Prices Globally At the end of this course, you will be able to update special prices globally. Price List by Business Partner At the end of this course, you will be able to define a price list for a business partner. Maintaining Price Lists At the end of this course, you will be able to maintain price list prices in the item master record. Updating the Price Lists At the end of this course, you will be able to update price lists. Discount Groups At the end of this course, you will be able to define discount groups according to your requirements. Hierarchies and Expansions for Price Lists At the end of this course, you will be able to define hierarchies and expansions to your regular price list. Managing and Tracking Inventory Continuous Stock Understand the functionality of a continuous stock system Describe the three valuation methods

13 Valuation Methods At the end of this course, you will be able to describe the three possible valuation methods. Moving Average At the end of this course, you will be able to describe the moving average valuation method. Standard Valuation Method At the end of this course, you will be able to describe the standard valuation method. First In First Out (FIFO) At the end of this course, you will be able to describe the First In First Out (FIFO) valuation method. Update Valuation Methods At the end of this course, you will be able to update the valuation methods. Inventory Data Inventory Transactions Create an inventory transfer Create a goods issue Outline which accounting entries are created by these inventory postings Posting in the Purchasing Process At the end of this course, you will be able to understand the effect of inventory postings in the purchasing process. Posting in the Sales Process At the end of this course, you will be able to understand the effect of inventory postings in the sales process. Goods Receipt and Goods Issue At the end of this course, you will be able to create a Goods Receipt and Goods Issue and outline the effects on stock and accounting. Warehouses Reporting At the end of this course, you will be able to outline the 5 main reports that exist for warehouses.