UNIVERSITY OF CALIFORNIA, LOS ANGELES REQUEST FOR PREQUALIFICATION

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1 UNIVERSITY OF CALIFORNIA, LOS ANGELES REQUEST FOR PREQUALIFICATION TEACHING AND LEARNING CENTER FOR HEALTH SCIENCES BP 15 CAST IN PLACE CONCRETE & REINFORCING STEEL UCLA PROJECT NUMBER Advertisement: January 31, 2014 Mandatory Prequalification Conference: Deadline for Questions: Submittals Due: February 7, 2014 at 10:00 a.m. (NO ARRIVAL GRACE PERIOD) February 11, 2014 at 3:00 p.m. February 19, 2014 at 3:00 p.m. JANUARY 2014 Request for Prequalification Page 1 of 16

2 TABLE OF CONTENTS TITLE PAGE... 1 TABLE OF CONTENTS... 2 ADVERTISEMENT OF PREQUALIFICATION... 3 INSTRUCTIONS FOR PREQUALIFICATION... 5 PREQUALIFICATION QUESTIONNAIRE... 9 PREQUALIFICATION DECLARATION PREQUALIFICATION STATEMENT FOR SUBCONTRACTOR PROJECT EXPERIENCE DATA SHEET ATTACHMENT 1: UCIP INSURANCE MANUAL AND SAFETY MANUAL Request for Prequalification Page 2 of 16

3 ADVERTISEMENT FOR PREQUALIFICATION (CAST IN PLACE CONCRETE & REINFORCING STEEL SUBCONTRACTORS) Subject to conditions prescribed by the University of California, Los Angeles, responses to the University's prequalification documents for a lump sum contract are sought from prospective cast in place concrete & reinforcing steel subcontractor bidders (hereafter subcontractors ) for the following project: TEACHING AND LEARNING CENTER FOR HEALTH SCIENCES PROJECT NUMBER UNIVERSITY OF CALIFORNIA, LOS ANGELES PREQUALIFICATION OF PROSPECTIVE BIDDERS: The University has determined that subcontractors who submit bids on this project must be prequalified. Prequalified subcontractors will be required to have one of the following California contractor's licenses: A License (General Engineering) OR C-8 License (Concrete) OR B License (General Building) GENERAL DESCRIPTION OF WORK: The Project will construct a six to seven-story, approximately 120,000 gsf building. The building will be LEED certified, targeting a Gold rating. The building will contain learning and support spaces including formal learning rooms, informal learning spaces, common areas, student amenities and administrative offices. Formal learning rooms shall include a 220 seat lecture hall, two 200-seat multipurpose rooms, case study rooms, teaching labs, problem based learning rooms and seminar rooms. The building shall also contain a public lobby and entrance, administrative and Deans offices and student oriented spaces. The scope of the work shall also include relocation of and connections to campus utilities, provision of building systems, provision of life safety systems, provision of a communications vaults and conduits, roadway reconfigurations and landscape and hard scape improvements. The total Project Construction Budget is $74,000,000 to $85,000,000. Estimated Construction Cost for this Cast In Place Concrete & Reinforcing Steel bid package is $12,000, PREQUALIFICATION SCHEDULE: On, January 31, 2014, prequalification documents will be available to intending subcontractors online at and will be issued at no cost at: Contracts Administration University of California, Los Angeles 1060 Veteran Avenue, Suite 125 Box Los Angeles, California MANDATORY PRE-QUALIFICATION CONFERENCE: A Mandatory Pre-Qualification Conference will be conducted on February 7, 2014 beginning promptly at 10:00 a.m. Only subcontractors bidders who participate in the Conference in its entirety will be allowed to submit prequalification documents and, if prequalification is achieved, bid on the Project as cast in place concrete and reinforcing steel subcontractors. Participants must arrive at or before the abovespecified time. Persons arriving later than said time will not be allowed to submit prequalification documents or submit bids as cast in place concrete and reinforcing steel subcontractors. Request for Prequalification (Advertisement for Prequalification) Page 3 of 16

4 Participants shall meet at Capital Programs Building, 1060 Veteran Avenue (follow signs to the meeting room), UCLA campus (refer to the online UCLA Campus Map at For further information, contact University s Project Manager Ara Aroyan at (310) NOTES: 1. Attendee shall be a staff member of the general contractor bidder s firm who will be actively involved in responding to this Prequalification, and who is highly knowledgeable of the firm s potential response to the prequalification criteria. 2. Attendees are advised that parking may be difficult. Attendees must allow ample time to drive to the above location in heavy traffic, find a parking space, walk to the building, and arrive in the designated Meeting Room prior to the required time. It is currently anticipated that the Conference will last at least 2 hours. SUBMITTAL DEADLINE: Each Bidder s completed Prequalification Questionnaire and associated documents must be received at the above-listed University Contracts Administration office in a sealed envelope no later than: February 19, 2014 at 3:00 p.m. NOTE: Only hard copy submittals will be accepted. Oral, telephonic, electronic mail ( ), facsimile, or telegraphic Prequalification Questionnaires are invalid and will not be accepted. Only University s Prequalification Questionnaire (and associated documents) will be accepted. University reserves the right (but is not obligated) to request, receive, and evaluate supplemental information after the above time and date at its sole determination. Any person or entity not satisfied with the outcome of the prequalification must file a written notice challenging the outcome within 10 calendar days from the date of the University's written notice regarding prequalification determination as further detailed in the Prequalification Questionnaire. Any assertion that the outcome of the prequalification process was improper will not be a ground for a bid protest. The dates, times, and location set for receiving and opening of bids will be set forth in an Advertisement for Bids. The University reserves the right to reject any or all responses to Prequalification Questionnaires and to waive non-material irregularities in any response received. All information submitted for prequalification evaluation will be considered official information acquired in confidence, and the University will maintain its confidentiality to the extent permitted by law. Every effort will be made to ensure that all persons have equal access to contracts and other business opportunities with the University within the limits imposed by law or University policy. Each Bidder may be required to show evidence of its equal employment opportunity policy. The successful Bidder and its subcontractors will be required to follow the nondiscrimination requirements set forth in the Bidding Documents and to pay prevailing wage at the location of the work. The work described in the contract is a public work subject to section 1771 of the California Labor Code. THE REGENTS OF THE UNIVERSITY OF CALIFORNIA (Visit our website at: Request for Prequalification (Advertisement for Prequalification) Page 4 of 16

5 INSTRUCTIONS FOR PREQUALIFICATION I. PROJECT DESCRIPTION The Project will construct a six to seven-story, approximately 120,000 gsf building. The building will be LEED certified, targeting a Gold rating. The building will contain learning and support spaces including formal learning rooms, informal learning spaces, common areas, student amenities and administrative offices. Formal learning rooms shall include a 220 seat lecture hall, two 200-seat multipurpose rooms, case study rooms, teaching labs, problem based learning rooms and seminar rooms. The building shall also contain a public lobby and entrance, administrative and Deans offices and student oriented spaces. The scope of the work shall also include relocation of and connections to campus utilities, provision of building systems, provision of life safety systems, provision of a communications vaults and conduits, roadway reconfigurations and landscape and hard scape improvements. II. PREQUALIFICATION PROCESS 1. Cast in Place Concrete & Reinforcing Steel Subcontractors (hereinafter subcontractors ) who plan to submit bid for this project must be prequalified in order to submit a lump sum bid. Only prequalified subcontractors will receive Bid Documents. Prequalification documents consisting of this REQUEST FOR PREQUALIFICATION together with all documents listed in the Table of Contents will be available to bidders beginning January 31, Prequalification Questionnaires will be available to interested applicants online at and will be issued at no cost at: Contracts Administration University of California, Los Angeles 1060 Veteran Avenue, Suite 125 Los Angeles, CA Prequalification requires an accurate completion and submission of response by all interested subcontractors. These responses will be evaluated by the University and will establish the subcontractor s prequalification status to submit a bid for the project. 3. Prospective bidders shall submit original wet signature completed Prequalification Questionnaire and required attachments, including all instruction sheets, in a sealed envelope identifying "UCLA TLC Project No Prequalification Application Cast in Place Concrete and Reinforcing Steel", to the University by 3:00 p.m., February 19, 2014 to the following address: Contracts Administration University of California, Los Angeles 1060 Veteran Avenue, Suite 125 Los Angeles, CA Oral, telephonic, facsimile or electronically ( ) transmitted prequalification applications will not be considered. The Applicant assumes full responsibility for timely delivery of its prequalification application at the location designated in these Instructions. 4. No Prequalification application will be accepted after 3:00 p.m., February 19, However, the University reserves the right (but is not obligated) to request, receive, and evaluate supplemental information after the above time and date at its sole determination. Request for Prequalification (Instructions for Prequalification) Page 5 of 16

6 5. Each prospective subcontractor must answer all of the questions and provide all requested information, where applicable. Any prospective subcontractor failing to do so may be deemed to be not responsive or not prequalified with respect to this application. 6. All information submitted for prequalification evaluation will be considered official information acquired in confidence, and the University will maintain its confidentiality to the extent permitted by law. 7. It is critical that the prospective subcontractor fills out all information required accurately, completely, truthfully and to the best of their knowledge. Ambiguous or incomplete information may lead to an unfavorable rating and subsequent status as not prequalified. 8. Those subcontractors who have submitted the prequalification application will be notified in writing whether they are prequalified and will be invited to participate in submitting a lump sum bid for Bid Package 15 Cast in Place Concrete & Reinforcing Steel. If a prospective subcontractor is determined by the University not to be prequalified, said subcontractor may request a review by the University. Any such request must be received by the University within 3 calendar days after receipt by the subcontractor of the determination. The decision resulting from such review is final and is not appealable within the University of California. Any person or entity not satisfied with the outcome of the prequalification must file a writ challenging the outcome within 10 calendar days from the date of the University's written notice regarding prequalification determination. Any assertion that the outcome of the prequalification process was improper will not be a ground for a bid protest. 9. Questions relating to this project shall be directed in writing, by no later than 3:00 p.m. February 11, 2014, to: Ara Aroyan 1060 Veteran Avenue Los Angeles, CA aaroyan@capnet.ucla.edu III. PREQUALIFICATION CRITERIA Subcontractor shall meet the following minimum requirements to prequalify to bid on the UCLA Teaching and Learning Center for Health Sciences, Bid Package 15 Cast in Place Concrete and Reinforcing Steel: 1. Declaration: Properly signed by the authorized person. 2. Subcontractor has been in business for at least seven (7) years. 3. License: Subcontractor (or if Subcontractor is a joint venture, the joint venture entity and each member of the joint venture) is a licensed contractor in California with either an A (General Engineering), a C-8 (Concrete) or a B (General Building) classification. Additionally, Subcontractor (or if Subcontractor is a joint venture, the joint venture entity and each member of the joint venture) must never have had its license revoked by the State of California Contractors State License Board (CSLB). 4. Neither the Subcontractor nor its parent company (if any) has been disqualified, debarred, removed, terminated or otherwise prevented from bidding on, or completing any public agency project at any time within the last seven (7) years. 5. Neither the Subcontractor nor its parent company (if any) has been subject to a disciplinary proceeding by a public agency as the result of a crime for which he or she was convicted, or of a disciplinary infraction such as a breach of a code of ethics, at any time within the last seven (7) years. Request for Prequalification (Instructions for Prequalification) Page 6 of 16

7 6. Neither the Subcontractor nor its parent company (if any) has been found in a final decision of a court to have submitted a false claim to a public agency within the last seven (7) years. 7. Prevailing Wage and Apprenticeship: Neither the Subcontractor nor its parent company (if any) has been found to have violated any provision of California apprenticeship laws or regulations or the laws pertaining to use of apprentices on public works within the last seven (7) years. 8. Subcontractor s asset to liability ratio for the 2012 fiscal year is greater than or equal to one (1). 9 Subcontractor has revenue volume of at least two (2) times the bid package value (which is $12,000,000.00) over each of the past three (3) consecutive calendar years. A. If your firm performs multiple trades, state both the annual volume for the trade you are prequalifying for and the overall annual company volume on the Prequalification Questionnaire. 10. Subcontractor s Single Project Bonding capacity is greater than anticipated bid package value (which is $12,000,000.00). 11. Neither the Subcontractor nor its parent company (if any) has had a surety company perform any or all of their work on one or more of their construction projects within the last seven (7) years. 12. Subcontractor has maintained a Workers' Compensation Experience Modification Rate (EMR) that averages below (1.15) for each of the past five (5) years. 13. UCIP: Subcontractor has reviewed and can meet UCIP requirements included in Attachment Construction Experience: Subcontractor must demonstrate that it has the experience to satisfy both requirements A and B below: A. Subcontractor has fully completed four (4) building projects, each meeting all of the following criteria: 1. Fully completed by Subcontractor in the United States since January 1, 2004; and 2. Work included construction of new commercial, educational, institutional or hospitality facility(ies) utilizing a cast in place concrete frame construction (excluding parking structures); and 3. Said facility(ies) was/were at least three (3) stories in height (excluding parking); and 4. Subcontractor performed cast in place concrete and reinforcing steel work costing at least $8,000, B. Subcontractor has fully completed two (2) building or parking structure projects, each meeting the following criteria: 1. Fully completed by Subcontractor in the United States since January 1, 2004; and 2. Work included construction of new building or parking facility(ies) utilizing a cast in place post tensioned concrete construction; and 3. Said facility(ies) was/were at least three (3) stories in height; and 4. Subcontractor performed cast in place concrete and reinforcing steel work costing at least $4,000,000. IV. SUBCONTRACTOR SELECTION PROCEDURES 1. The successful subcontractor will be selected on the basis of the lowest responsive lump sum bid to the University. Request for Prequalification (Instructions for Prequalification) Page 7 of 16

8 V. CONTRACT PROCEDURES 1. The successful bidder s subcontract will be with Rudolph & Sletten, Inc., the CM/Contractor of this project (hereinafter CM/Contractor ). 2. All insurance policies required to be obtained by the subcontractor shall be subject to approval by CM/Contractor of the project for conformance to the requirements of agreement between the University and CM/Contractor. All such policies shall be issued by a company rated by Best as A- or better with a financial classification of VIII or better or an equivalent rating by Moody s or Standard & Poor s. Policies issued by companies for Workers Compensation and Employer s Liability Insurance may be issued by companies (i) that have a Best rating of B+ or better, and a financial classification of VIII or better (or an equivalent rating by Standard & Poor or Moody s); or (ii) that are acceptable to the University VI. PREQUALIFICATION AND SELECTION SCHEDULE Prequalification Documents available to Bidders January 31, 2014 Mandatory Prequalification Conference: Submittal Deadline of completed Prequalification documents February 7, 2014 at 10:00a.m. February 19, 2014 at 3:00p.m. Subcontractor Prequalified Bidder List released in writing* February 26, 2014 Issue Bid Documents* March 4, 2014 Lump Sum Bid Due* March 25, 2014 *Dates Subject to Change END OF INSTRUCTIONS FOR PREQUALIFICATION Request for Prequalification (Instructions for Prequalification) Page 8 of 16

9 PREQUALIFICATION QUESTIONNAIRE (Subcontractor: Cast In Place Concrete & Reinforcing Steel) for TEACHING AND LEARNING CENTER FOR HEALTH SCIENCES BP 15 CAST IN PLACE CONCRETE & REINFORCING STEEL Project Number PREQUALIFICATION DECLARATION I, (Printed Name), hereby declare that I am the (Title) of (Name of Entity) submitting this Prequalification Questionnaire; that I am duly authorized to sign this Prequalification Questionnaire on behalf of the above named entity; and that all information set forth in this Prequalification Questionnaire and all attachments hereto are, to the best of my knowledge, true, accurate and complete as of its submission date. The undersigned declares under penalty of perjury that all of the prequalification information submitted with this form is true and correct and that this declaration was executed in (County), (State) on (Date). Signed: Printed Name and Title Firm Name and Full Address Firm's Firm's Firm's Telephone Number Fax Number License Number Contact Person s Name Contact Person s Address Request for Prequalification (Prequalification Questionnaire) Page 9 of 16

10 PREQUALIFICATION STATEMENT FOR SUBCONTRACTOR 1.1 ORGANIZATION INFORMATION: 1.0 Company Information Company Name (DBA): Parent Company Name (if applicable): Contact Person: Telephone: Fax: Address: Website: Federal ID#: Dun & Bradstreet: Date founded: State of formation: Date: Corp-S Corp-C Limited Liability Company Sole proprietorship Partnership Headquarters 2 nd 3 rd 4 th Address Phone Bidding Contact 1.2 KEY PERSONNEL: Title Name Phone President or Owner Vice President Chief Financial Officer Chief Estimator Prequal Contact 1.3 How many years has your organization been in business under its present business name? 1.4 Under what other former names has your organization operated? 1.5 Union affiliation (s), if any Yes No If yes, Please list affiliaiton (s): Union Local (s) 1.6 How many people does your firm presently employ? Corporate/Office: Field Supervisory: Trades People: Other: 1.7 How many personnel were employed at your peak of operations over the past three years? Corporate/Office: Field Supervisory: Trades People: Other: 1.8 Is the company requesting to prequalify a subsidiary of a parent company? Yes No Request for Prequalification (Prequalification Questionnaire) Page 10 of 16

11 2.0 Primary Trade(s) 2.1 This pre-qualification statement is for cast in place concrete and reinforcing steel. 3.0 License(s) 3.1 List the states in which your organization is legally qualified to do business. (If Subcontractor is a joint venture entity, list information for Subcontractor and each member of the joint venture.) State License Number & Classification Expiration Date 3.2 Has your company (or if a joint venture, any member of the joint venture) ever petitioned had its license revoked by the State of California Contractors State License Board (CSLB)? Yes No 4.0 Litigation Please answer the following questions in relation to the past 7 years. 4.1 Has your company (or parent company, if any) ever petitioned for bankruptcy, failed in a business endeavor, defaulted or been terminated on a contract awarded to you? Yes No 4.2 Has your firm (or parent company, if any) ever failed to complete an awarded contract? Yes No 4.3 Has your firm (or parent company, if any) ever disqualified, disbarred, removed, terminated or otherwise prevented from bidding on, or completing any public agency project? Yes No 4.4 Has any entity ever made a claim against your company for defective, improper, or non-conforming work or for failing to comply with warranty obligations? Yes No 4.5 Has your company been involved with any litigation, mediation, and/or arbitration within the last five years with an owner, architect, or general contractor? Yes No 4.6 Has any surety for your firm (or parent company, if any) ever finished one or more of your construction projects? Yes No 4.7 Has a complaint ever been filed with a Contractor s State License Board against your firm? Yes No 4.8 Has your firm had any citations or fines from the EPA, any other state or federal environmental or air quality regulatory authorities? Yes No 4.9 Has your firm (or parent company, if any) been subject to a disciplinary proceeding by a public agency as the result of a crime for which he or she was convicted, or of a disciplinary infraction such as a breach of a code of ethics? Yes No 4.10 Has your firm (or parent company, if any) been found in a final decision of a court to have submitted a false claim to a public agency? Yes No 4.13 Has your firm (or parent company, if any) been found to have violated any provision of California apprenticeship laws or regulations or the laws pertaining to use of apprentices on public works. Yes No ****If for any reason you have answered Yes to any one question in this section please explain in detail. Request for Prequalification (Prequalification Questionnaire) Page 11 of 16

12 5.0 Financial 5.1 PLEASE ATTACH THE FOLLOWING INFORMATION: Copies of your most recent AUDITED financial statement and interim financial statement. Include parent company s if applicable. Incomplete financial statements will delay the qualification process and may result in your rejection as a prequalified subcontractor. 5.2 If the financial statements are not identical to the organization s name requesting to prequalify, please explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g. parent subsidiary). Please answer questions for the applying company (e.g. not parent company). 5.3 What was the company s revenue for the past three years? What was the company s net income for the past three years? 5.5 Number of contracts in the past three years? 5.6 Average contract size in the past three years? 5.7 List the project name and value of the three largest contracts over the last three years? Year Project Name Value 5.8 BACKLOG: Defined as unearned revenue on work in progress plus committed work not yet started. As of Today 0-12 Months Months 5.9 SURETY: Maximum single project bonding capacity $ Aggregate bonding capacity $ 5.10 Please attach a reference letter: A. Stating aggregate and single project bonding capacity from your surety company; and B. Confirming that no surety has performed any or all work on one or more construction projects for either Subcontractor or its parent company, if any. Request for Prequalification (Prequalification Questionnaire) Page 12 of 16

13 6.0 References 6.1 Please list the following references: Name/ Branch Contact Person Telephone Banking Bonding Insurance Carrier Supplier 6.2 Please list three following references: General Contractor or Contact Person Telephone Owner Name 7.0 Diversity 7.1 ATTACH COPIES OF CERTIFICATIONS FOR EACH QUALIFYING DIVERSITY CLASSIFICATION. Check applicable certification(s): Large business (no special classification) Minority Business Enterprise (MBE) Historically Under-Utilized Business Zone (HUBZone) Certified 8(a) Small Business administration (SBA) Women Owned small Business (WOSB)/ (WBE) Service Disabled Veteran Owned Small Business (SDVOSB) Disabled Veteran Business enterprise (DVBE) Small Disadvantaged Business (SDE) Veteran Owned Small Business (VOSB) Small Business Service Disabled Veteran Micro Business (MB) Other: 8.0 Safety 8.1 List your Worker s Compensation Experience Modification Rate (EMR) over the last four years. Current Year One Year Prior Two Years Prior Three Years Prior Four Years Prior 8.2 PLEASE ATTACH THE FOLLOWING INFORMATION: Company s OSHA 300A Log for each of the last three (3) years. 8.3 Has your firm had any OSHA citations, fines, or jobsite fatalities within the most recent five (5) years? Yes No If yes, please describe in detail including amount of penalties initially assessed and/or paid: 8.4 Individual in charge of safety program: Name Title FT or PT Emergency Contact # Request for Prequalification (Prequalification Questionnaire) Page 13 of 16

14 9.0 Insurance 9.1 Can you truthfully state that your firm can meet the requirements specified in Attachment 1 University Controlled Insurance Program (UCIP) Insurance Manual? Yes No Request for Prequalification (Prequalification Questionnaire) Page 14 of 16

15 10.0 Construction Experience PROJECT EXPERIENCE DATA SHEET Copy Additional Pages as Needed Submit (1) Completed Data Sheet for Each Past Project SUBCONTRACTOR: 10.1 Project Name: Project Location: 10.3 Owner s Name: Address: Phone: Contact Person: 10.4 Design Professional: Phone: Contact: 10.5 General Contractor: Phone: Contact: 10.6 Name of your firm s Project Manager: Name of your firm s Superintendent: 10.7 Date Project was fully completed ("fully completed" shall be defined as Subcontractor having completed all of its on-site work, including punch list, and submitted all required close-out documentation to the general contractor or project owner, as applicable): 10.8 Indicate whether the facility type was new commercial, educational, institutional or hospitality, or new parking structure: 10.9 Did facility(ies) utilize a cast in place concrete frame construction (excluding parking structures)? Yes No Number of Stories (excluding parking): Construction value including change orders for the cast in place concrete and reinforcing steel work performed by Subcontractor: Did the project utilize cast in place post tensioned concrete structures (parking structures allowed)? $ Yes No Number of Stories (parking structures allowed): Request for Prequalification (Prequalification Questionnaire) Page 15 of 16

16 10.14 Was this a LEED certified project? Yes No A. If yes, enter Certification Level: Did the project include adherence to critical path scheduling? Yes No List LEAN, IPD, BIM or Pull Scheduling elements incorporated in the project: Was your work completed within budget? Yes No A. Cost at Bid $ B. Cost at Completion $ Was this a certified payroll project? Yes No Briefly describe your firm s scope on the project, equipment used: Type of environment (e.g. urban, residential, industrial, institutional/college campus): Did the entity applying to prequalify submit a claim against the owner, CM, GC or others at the completion of project? Yes No A. If yes, briefly describe the nature of the claim, amount of claim, and the terms of resolution: END OF PREQUALIFICATION QUESTIONNAIRE Request for Prequalification (Prequalification Questionnaire) Page 16 of 16