Ülevaade kahest SAP tarkvara lahendusest
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1 Ülevaade kahest SAP tarkvara lahendusest Tallinnas ja Eesti riigis. Marge Lepp
2 Andmeid SAP kohta SAP - äri- ehk majandustarkvarade liider maailmas Sünniaasta 1972 Looja ja omanik Saksa IT firma SAP AG (peamaja Walldorf s ) Kliente üle enam kui 120 riigis Rakendatud keskmistes (ca 2500 töötajat) ja üleilmsetes korporatsioonides, (suurem osas - eraettevõtted, väiksem osa avaliku sektori organisatsioonid Eestis rakendatud 52-s avaliku sektori ja 49-s erasektori asutuses
3 mysap Business Suite funktsionaalsed moodulid 2004 Korporatsiooni finantsjuhtimine CFM Juhtimise süsteem SEM Reiside TM korraldus/ Travel Management Kinnisvara haldus CRM Kliendisuhete ihaldus FI IM CO TR- CM EC Isiklik töölaud Workplace RE Business SAP R/3 Connector FINANTS LOGISTIKA Personalijuhtimine HR SD BW Andmeladu PS MM PP PM/ CS Ühendus teiste süsteemidega läbi interneti KM Teadmiste juhtimine SRM EH&S APO Ümbritsev keskkond Logistika planeerimine Ja optimeerimine Hankijasuhete haldus Online Store MarketSet
4 ENTERPRISE RESOURCE PLANNING ERP TAKE YOUR BUSINESS TO THE NEXT LEVEL ENTERPRISE RESOURCE PLANNING ERP TAKE YOUR BUSINESS TO THE NEXT LEVEL The enterprise resource planning (ERP) functionality in SAP Business All-in-One software is designed to meet the needs of midsize companies or small businesses and is based on the industry-leading SAP ERP application. Features include: Accounting and financials Create accurate financial statements and integrate all operative transactions throughout the company. Sales and service Meet customer demands, support the entire order-to-cash process, and provide after-sales support. Procurement and logistics execution Control costs and manage the full sourcing and procurement cycle. Inventory management Track the quantity, value, and movement of inventory in real time. Human capital management Manage staffing change and streamline payroll processes. Product development and manufacturing Improve the product life-cycle process and manufacturing operations. Reporting and analytics Plan, measure, and control organizational processes. Corporate services Lower administrative costs; increase transparency of operations; and improve adherence to corporate, legal, and regulatory requirements.
5 SAP moodulite integreeritus HR Personali juhtimine MM Ostutellimused CO CO-CCA Kulukohad FI FI-AP Ostureskontro FI-AA Põhivarad CO-IOA Sisemised tellimused TR Treasury FM Eelarve- ehk Fondijuhtimine FI-GL Pearaamat FI-AR Müügireskontro SD Müügitellimused CO-PC Toote arvutus CO-ABC Tegevusanalüüs CO-PCA Tuluüksused CO-PA Tasuvusanalüüs
6 SAP juurutamisega seotud suuremad Eesti avaliku sektori projektid 1. Tallinna linna finantsjuhtimise mudeli (FJM) rakendamise ja finantsjuhtimise infosüsteemi (FIS) loomise projekt ( ). 2. Rahandusministeeriumi tugiteenuste tsentraliseerimise (TUTSE) projekt ( ).
7 Projekt: Tallinna linna finantsjuhtimise mudeli ehk FJM rakendamine ja Finantsjuhtimise infosüsteem ehk FIS loomine 7
8 Tallinna linna Volikogu otsus, aug Rakendada Tallinna linnas uus finantsjuhtimise mudel (FJM), mille raamatupidamine vastab rahvusvahelistele standarditele; eelarvestamine on toote- ja tekkepõhine; ressursijuhtimine toetab põhitegevust ning tagab rahavoogude ja likviidsuse efektiivse juhtimise; finantsorganisatsioon on tsentraliseeritud ja optimeeritud; vastutus tulemuste saavutamise eest linnaorganisatsiooni eri tasanditel on selgelt määratud. 2. Luua Tallinna linna FJM-ile vastav integreeritud finantsjuhtimise infosüsteemi (FIS)
9 Tallinna FIS projekti äriprotsessid ja SAP ERP moodulid Toote- ja tekkepõhine eelarvestamine FM Ressursijuhtimine TR, CBM, IHC Raamatupidamine FI Teenuste ja kaupade ost (lepingulised hanked) MM Teenuste müük (kõik linna tasulised teenused) SD Kinnisvara haldus RE Laenuhaldus CFM-TM Kuluarvestus CO Palgaarvestus HR-PAY Investeeringute juhtimine IM Juhtimine ja kontroll Veebipõhised müügiarved ja aruanded Arendus 9
10 Grupp A kokku 45 asutust FIS organisatsiooniline ulatus Finantsteenistus Linn 20 ametiasutust, sh 8 linnaosavalitsust 25 allasutust Ametiasutuste haldusala Asutused 4 ametit 230 allasutust Grupp B kokku 234 asutust 10 10
11 Tallinna FIS projektiga saavutatud väärtused Raha juhtimine efektiivsem, suuremad finantstulud One entry andmesisestus, usaldusväärsem lõpptulemus Müügi-, ostu, kinnisvara halduse protsessidel uus automatiseerituse tase Operatiivne aruandlus ja otsuste tugi reaalajas Ühtsed töörutiinid ja kõrgem töökvaliteet Eelarvest kinnipidamine automaatselt tagatud SAP Loogilisem tööjaotus ja efektiivsem töövoog 11
12 Projekt: Riigi tugiteenuste tsentraliseerimine ehk TUTSE 12
13 Valitsuse poolt seatud strateegilised eesmärgid TUTSE - Rahandusministeeriumi poolt juhitav riigiasutuste tugiteenuste tsentraliseerimise projekt, mida teostatakse valitsuskabineti otsuse alusel. Strateegilised eesmärgid Tugitegevuste tööprotsessid on stardardiseeritud, baseeruvad tänapäevastel infotehnoloogilistel lahendustel ning tagavad efektiivsuse ja jätkusuutlikkuse Standardiseeritud töökorraldus Ühtne infosüsteem Andmete ühekordne sisestus infosüsteemi Elektrooniliste dokumentide kasutamine tugitegevuste tööprotsessides ja töötajate iseteenindus
14 Valitsuse otsus, dets viia vastavalt Rahandusministeeriumi poolt esitatud ajakavale hiljemalt a lõpuks kõik riigiasutused üle ühisele finants- ning personali- ja palgaarvestuse infosüsteemile (SAP); 2. juurutada vastavates arvestuse valdkondades e-arved ja muud e-dokumendid ning veebipõhine aruandlussüsteem; 3. liidestada asutuste põhitegevuse infosüsteemid ühtse finants- ning personali- ja palgaarvestuse infosüsteemiga; 4. rakendada valitsemis- ja haldusalade siseselt finantsarvestuse ning personali- ja palgaarvestuse toimemudel, mis baseerub vastavate funktsioonide jaotamisel asutuste ning valitsemisala keskse teenuse osutaja vahel;
15 TUTSE projekti äriprotsessid ja SAP ERP moodulid Kassa- ja tekkepõhine eelarvestamine FM Raamatupidamine FI Teenuste ja kaupade ost (lepingulised hanked ja ostud) MM Teenuste müük (tasulised teenused) SD Kuluarvestus CO Personali- ja palgaarvestus HR 15
16 Valitsemisala organisatsiooni üldmudel ja toimemudel VALITSEMISALA Toimemudel kirjeldab funktsioonide jaotuse asutuste ja VTÜ vahel ning põhineb ühtsel standardil ASUTUSED TOIMEMUDEL MINISTEERIUM (ASUTUS) PÕHI- JA TEGEVUSTE ORG. FINANTSTÖÖTAJA(D), PERSONALITÖÖTAJA(D) VTÜ PÕHI- JA TEGEVUSTE ORG. RAAMATUPIDAMISE ORG PERSONALI- JA PALGAARVESTUSE ORG
17 Toimemudel Tegevus VTÜ RP Asu tus Tegevuse kirjeldus Ostuarve vastuvõtmine tarnijalt x Arved laekuvad paberkandjal või e-posti teel asutusele. Arve registreeritakse asutuse DHS-s, lisades arve skaneeritud pildi (pdf-faili). Ostuarve menetlemine asutuses x Asutus kontrollib ja kinnitab arve DHS-s. Asutuse finantstöötaja vastutab DHS-s määratud menetlusringi õigsuse ning arvele lisatud koodide vastavuse eest eelarve täitmise ja jälgimise korrale. Kinnitajad kontrollivad arve sisu õigsust raamatupidamise siseeeskirjas esitatud nõuete kohaselt. Ostuarve vastuvõtmine ja kontrollimine RP-üksuses x RP avab arve DHS-s automaatse e-posti teate alusel. RP kontrollib arve andmed ja sellele lisatud kontod ja kontolaiendid üle vastavalt raamatupidamise siseeeskirjale. Arve ja sellele lisatud info õigsuse korral kinnitab RP arve DHS-s Kinnitus tekib automaatselt, kui arve andmeid on võimalik elektrooniliselt SAP-i üle kanda.
18 TUTSE IT lahenduse üldine arhitektuur Infovahetus VTÜ ja asutuste vahel - e-arved, muud e-dokumendid Valitsemisala A asutused Ministeerium Amet. Kool info info Valitsemisala B asutused Muuseum kogu. Teater E-arvete menetlusveeb, Muud e-dokumendid (portaal eesti.ee ), Aruandlusveeb dokument info dokument DHS Amet SAP Muuseum DHS info Ministeerium Raamatukogu info Valitsemisala A teenindusüksus Valitsemisala B teenindusüksus
19 E-arvete juurutamine Kaks lahendust (1) RM: Arvete haldusteenus digitaliseerimine, menetlemine ja edastamine SAP-i, arhiveerimine Teenuse pakkuja - operaatorfirma Arved Arvete halduskeskus (AHK) Konteerimise info Rp. kanne Asutus SAP
20 Arvete haldusteenus Üldine IT lahenduse arhitektuur XML arve (+PDF) Hankija d Kontod SAP Makse DVK PDF arve Pabe r arve Digitaliseerimisteenus OCR Skännimine XML arve (+PD F) Menetlus (veebikeskkond) Konte ering Menetlusteenus
21 E-arvete juurutamine Kaks lahendust (2) RIA: e-arved dokumendihaldussüsteemis Arved sisestatakse asutuse dokumendihalduse süsteemi, kus nad menetletakse ja saadetakse edasi SAP-i. Sisestamine toimub käsitsi või elektrooniliselt dokumendivahetuse keskkonna kaudu. DVK Arendused 5-le erinevale DHS-ile. Finantseerijad - RIA ja asutused. DHS SAP Asutus menetlemine
22 Muude e-dokumentide juurutamine o Muud e-dokumendid ja iseteeninduskeskkond Asutus. info vahetuseks asutuse ja VTÜ vahel luuakse eesti.ee portaalis keskkond, kuhu sisestatud info jõuab automaatselt SAPi ja SAP-s olev info kuvatakse portaali keskkonnas. Portaalis toimub ka info menetlemine. Portaali kasutajad on asutuste töötajad nii reatöötajad kui erineva astme juhid. eesti.ee portaal SAP
23 Veebipõhine aruandlus o Veebipõhised aruanded asutuste infovajaduse rahuldamiseks SAP ERP-s (operatiivsüsteem) olevad aruandluseks vajalikud andmed laaditakse aruandluse andmebaasi. Aruandluse andmebaasi peal töötav aruandluskeskkond (BusinessObjects) on paindlik ning aruanded on kättesaadavad asutuste kõigile volitatud töötajatele. Asutus Asutus Aruannete keskkond SAP
24 TUTSE verstapostid VTÜ ja SAP I grupp. 2. Arvete haldusteenuse riigihange. 3. Puhkuse ajakava pilootprojekt. 4. Veebipõhised aruanded I et. 1. VTÜ ja SAP II -III grupp. 2. Arvete haldusteenuse rakendamine I. 3. Iseteenindusportaali riigihange ja arendamine 4. Iseteenindusportaali rakendamine I-III gr. asutustes 5. Veebipõhised aruanded II et. 1. VTÜ ja SAP IV VI grupp. 2. Arvete haldusteenuse rakendamine II 3. Iseteenindusportaali arendamine ja rakendamine IV-VI gr. asutustes.
25 SAP ja VTÜ RaM kõik teostatud TUTSE projekti staatus JuM - SAP rakendatud, personali toimemudel piloteeritud, täies mahus VTÜ alates Maanteeamet ja 4 piirkondlikku maanteeametit kõigi personali- ja palgaarvestus SAP-s, finants SAP-s MNT-l. MKM ülejäänud asutuste osas toimuvad ettevalmistustööd ja üleminek toimub , sh nii SAP kui keskne teenindusüksus. SiM valitsemisalas toimuvad Päästeameti ettevalmistustööd üleminekuks Riigikohus - ettevalmistustöö käib üleviimiseks alates Alustatud on ettevalmistustega PõM ja KuM valitsemisalas.
26 Arendusprojektid o e-arved TUTSE projekti staatus RM: Arvete haldusteenus: riigihange käimas RIA: e-arved DHS-s: lahendust erinevate DHS-de kaupa realiseeritakse. o o Muud e-dokumendid ja iseteenindusportaal Lõppemas pilootprojekt puhkuse ajakava koostamiseks ja menetlemiseks iseteenindusportaalis. Tulemust katsetatakse RM-s Toimub iseteenindusportaali muude teenusvaldkondade spetsifitseerimine. Valmis on varadega toimuvate tehingute spetsifikatsioon. Veebipõhine aruandlus Teostatud pilootprojekt, tulemusi kasutavad JuM valitsemisala asutused. Realiseerimisel 23 finants ja personali/palgaarvestuse valdkonna aruannet.
27 Tänan!
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