advancing business remotely access the system streamline the workflow process manage use and track costs connect to external systems

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1 remotely access the system streamline the workflow process manage use and track costs connect to external systems SOFTWARE SOLUTIONS MANAGE SIMPLIFY CONNECT TRACK advancing business

2 Essential solutions for your imagerunner ADVANCE system 2 imagerunner ADVANCE Desktop Workflow Composer and MEAP Connectors imagerunner ADVANCE Tracker This client-based device dashboard application and productivity tool helps you effectively operate printing, scanning, and document management from your PC. You can also use image RUNNER ADVANCE Desktop as a client application for an imageware Document Server. This solution simplifies the Canon imagerunner ADVANCE system s operation by converting multistep user operations into a personalized, one-step action. It utilizes input and output features of the imagerunner ADVANCE systems by using macros. And it offers a number of connectors as standard and optional features. A MEAP application, this server-less, cost-recovery and usage management solution is for cost-sensitive decisionmakers. It monitors the usage of image RUNNER ADVANCE systems and applies specified usage policy.

3 imagerunner ADVANCE Essentials Great productivity. Effortless efficiency. Impressive control. Essentials for your business. A better way to work Everyone benefits imagerunner ADVANCE Essentials is a package of software Today, business requires higher-quality work in less time. solutions designed to enhance the end-user experience and The imagerunner ADVANCE Essentials solution will enable device management of the imagerunner ADVANCE systems. you to achieve your goals efficiently and effectively, in turn This all-in-one package will turn a device-centric solution into helping to grow your business and improve your company s a needs-centric one. End-users, IT administrators, and decision- services. Whether you re an IT administrator, decision-maker, makers will benefit by incorporating the various components or knowledge worker, you can benefit from this critical solution. of this unique packaging concept. imagerunner ADVANCE Essentials, combined with your imagerunner ADVANCE model, is a complete solution that will bring a new perspective of office technology to your everyday business activities. A competitive advantage Technology simplified Are you spending money and resources on technology that isn t delivering the results you need? With the Canon imagerunner ADVANCE Essentials solution, you get a variety of tools to help you gain control over the technology. Distinguishing yourself from the competition is key in today s Now you can perform previously complicated tasks in work environments. With the Canon imagerunner ADVANCE one step from your desktop. It s time to let the technology Essentials solution, you can reduce costs without decreasing your work for you! market presence. You can even reduce potential hidden costs. 3

4 imagerunner ADVANCE Desktop Simplified use. Streamlined workflow. Seamless connections. All from your PC desktop. imagerunner ADVANCE Desktop is a software program designed to effectively process office documents by providing services for users such as importing, viewing, editing, managing, searching, printing, and faxing documents. by using the preview function of Desktop Browser; therefore, you don t need to open each file to verify the contents of the documents stored in libraries. Desktop Browser enables you to efficiently handle documents without having to launch multiple applications or print documents. You can quickly find a desired file by using document search functions. Device Collaboration Function. Using this with hardware devices and external applications, you can efficiently link Desktop Browser with imagerunner ADVANCE systems. Create Send to My Desktop button Fax/Address Book Collaboration This user-friendly application reduces waste in office operations by facilitating smoother processes with your Canon imagerunner and imagerunner ADVANCE Series models. imagerunner ADVANCE Desktop consists of: Desktop Browser Three editors: Document Binder, Object Layout Editor (Sub-module of Document Binder), Annotation Editor The functions provided by imagerunner ADVANCE Desktop effectively work with hardware devices and software programs, helping you process documents more efficiently. imagerunner ADVANCE Desktop Browser imagerunner ADVANCE Desktop Browser is a main interface for imagerunner ADVANCE Desktop, which provides three main functions: Document management Device Collaboration (with devices and external applications) Dashboard Document Management Function. The Document Management function utilizes libraries to manage documents imported from an external device or a local computer. It also monitors folders in libraries and notifies the user that there s a new document when a new or updated one is added. You can view documents Accessibility to Advanced Box Dashboard Function. Using the output bar equipped on the Desktop Browser, you can register operations of models, print settings, and external application start-up buttons in advance. You can smoothly carry out tasks with one click by registering frequently used processing methods. This helps eliminate cumbersome configurations previously performed. Task Tray The Task Tray icon allows you to monitor the condition of models by providing you with icons showing printing status, fax transmission, and reception logs. You can also start up Desktop Browser and view documents from the task tray icon. The items that are displayed in the task tray and managed using the icons are as follows: Default printer status. Print and fax process status. It also notifies the user of process completion. Fax reception. Notifies the user that a fax was received. New document notification. Monitors folders in libraries and notifies the user when a new or updated document is added. 4

5 Document Binder Using Document Binder, you can combine PDF files, image Available operations in block mode include deleting files, Microsoft Office files, and binder file (iwb) documents to blocks, reducing page margins, searching for areas to create a new document. You can also edit a document in units reduce page margins, and moving blocks. In object edit of blocks or objects by utilizing Object Layout Editor. You can mode, you can edit text, select and move objects, and convert an edited document to PDF format and save or send it execute each edit command. directly from Desktop by fax. In addition to creating and editing documents, you can use a Annotation Editor variety of print functions with detailed settings that meet the Text and shapes to be added on original pages are called needs of each job. Making use of existing documents allows you annotation. Annotation Editor enables you to add text and to efficiently create a new document and deliver it. The Docu- shapes to a PDF or binder file format. Operations include ment Binder works effectively to integrate all document pro- adding annotations and digital stamps with or without cesses from creating documents to printing them in your office. signature, and rotating pages (left 90 /180 / right 90 ). You can review the settings for page layout, one- or two-sided printing, staple, and hole-punch with the print preview. Object Layout Editor Object Layout Editor is a component of Document Binder to edit binder documents. You can start Object Layout Editor from Document Binder. Option: imageware Document Server imageware Document Server is a new document-sharing platform that was designed to share and collaborate files produced by imagerunner ADVANCE systems or any applications. imagerunner ADVANCE Desktop can be also used as a client software for imageware Document Server. By having imageware Document Server as a back-end system, imagerunner ADVANCE Desktop users can share the documents within an organization. There are two types of edit methods: block mode, which Key features: allows you to edit documents in units of blocks and lay them Web-based application Document security out to reduce the number of pages when printing; and object Document collaboration Various search methods edit mode, which allows you to edit in units of objects and perform fine adjustments of the content. Desktop Browser Document Binder Object Layout Editor 5

6 Workflow Composer and MEAP Connectors Simplified operation. Outstanding efficiency. Easy connections. Compose a better way to work. Workflow Composer Editor Workflow Composer and MEAP Connectors increase the efficiency of routine operations. By creating and registering a combination of functions that are frequently used on models as a flow, you can repeatedly use these functions with the simple press of a button. Workflow Composer Editor is a Windows application for creating flows on a computer. To create a flow, first select an imagerunner ADVANCE model as the target. If a model is selected, the Workflow Composer Editor connects to it, enabling you to create flows utilizing the available functions. Once uploaded and registered in the selected target, the flow can be executed on imagerunner ADVANCE models. Flows stored in a target can also be retrieved, edited with the Workflow Composer Editor, and then uploaded to the target again. Standard Connectors MEAP Connector for SMB. Scan to send the documents by SMB Protocol with Index Data. For example, a user can register a series of operations such as scanning a letter-sized original, sending by fax, and then storing a backup of the reduced scan in a desktop share folder location. Workflow Composer is a: MEAP application (installed on an imagerunner ADVANCE model); PC application (Workflow Composer Editor); Standard Connectors (bundled with imagerunner ADVANCE Essentials); and MEAP Connector for FTP. Scan to send the documents by FTP Protocol with Index Data. MEAP Connector for SMB Index. Looks up the Index Data Table on an external server in conjunction with other MEAP Connectors. Option: Other Server Connectors MEAP Connector for Document Server. Scan to send the documents to imageware Document Server with Index Data. MEAP Connector for SharePoint Server. Scan to send the documents to SharePoint Server with Index Data. Optional Connectors (can be purchased separately). Create/Edit Execute Workflow Editor V2.0 MEAP Connector A MEAP Connector B Register MEAP Connector Definition File Workflow Composer V2.0 MEAP Connector A MEAP Connector B Upload the created flow to the device Workflow Editor Scan the user inbox document Workflow Composer Transmit scanned data to external system External System 6

7 imagerunner ADVANCE Essentials Users, IT administrators, business owners. A better way to work for everyone. imagerunner ADVANCE Essentials is beneficial for anyone using an imagerunner ADVANCE system. This unique all-in-one solution will enable end-users (PC operators or device operators), IT administrators, and decision-makers to achieve maximum usage of the imagerunner ADVANCE system on a daily basis. Users: Advanced Productivity Easy and simple desktop control over imagerunner ADVANCE systems Personal Device Monitoring Multiple tasks combined into one operation with Workflow Connector buttons Easily collaborate with colleagues Input/output (simple yet powerful operations) Full utilization of image system features Eliminate or reduce processes Achieve goals in less time Device Back End MEAP CONNECTORS Retrieve indexing information Scan and archive WORKFLOW COMPOSER TRACKER Print, fax, and scan Device monitoring Access to Advanced Box Usage tracking PC Users IT Admin. Decision-Makers 7

8 IT Administrators: Advanced Control Simple system management Less time on user training Monitor and control systems from a PC Usage control Reduce concerns about extra IT overhead (file server, server application to control imagerunner ADVANCE systems) Device Back End WORKFLOW COMPOSER TRACKER MEAP CONNECTORS Customized messages Usage tracking Reports Create workflow buttons PC Users IT Admin. Decision-Makers Decision-makers: Advanced ROI Increased worker productivity Reduced indirect costs Enforced printing policy Usage control Full utilization of investment Device Back End TRACKER Usage tracking Reports notifications PC Users IT Admin. Decision-Makers 4 8

9 imagerunner ADVANCE Tracker View usage. Analyze behaviors. Manage costs. Tracker puts you in control. imagerunner ADVANCE Tracker tracks all copy/print/scan/fax usage by user or department. It s a deviceembedded output tracking solution for imagerunner ADVANCE systems enabled with MEAP technology. Maintain job logs and reports Automatic export of job logs and monthly usage reports to , FTP, and SMB. Job logs can be exported automatically to , FTP server, or Windows share folder. Reports can be ed automatically on a customized schedule (daily, weekly, or monthly). Job log includes information such as file name, date and time of print, user name, etc. Log collection tool. Using the Data Collecting Application, job log data can be collected quickly for multiple imagerunner models enabled with MEAP technology. Automatic backup and restore. All the job log data and application settings can be automatically backed up to an FTP server or Windows Share and can be restored when necessary. Based on the powerful MEAP platform, imagerunner ADVANCE Tracker installs directly on the imagerunner ADVANCE system, thus eliminating the need for a dedicated server and reducing IT overhead costs. It s a truly serverless output tracking solution. User notification Device panel. Company management can implement a simple corporate message for all employees when they access the imagerunner ADVANCE system. Employees can check their usage from the imagerunner ADVANCE model control panel. Department ID. Using a.csv file, department IDs can be created and uploaded easily with copy/scan/print usage limits for multiple models simultaneously. Reporting Tool. Provides a comprehensive reporting solution for multiple models. Reports can be created for consolidated model usage, total users, or department IDs (Microsoft Excel based macro). Monitor and track use With imagerunner ADVANCE Tracker, you can easily monitor and track the use of your imagerunner ADVANCE systems. By department and user. imagerunner ADVANCE Tracker records all document output by department ID or user and provides reports on number of pages printed, type of job, simplex or duplex, N-up information, type of paper, etc. By colour and black-and-white output. imagerunner ADVANCE Tracker reports colour and black-and-white output per user or department ID. imagerunner ADVANCE Tracker screen on control panel 9

10 System Requirements imagerunner ADVANCE Desktop Hardware Minimum: Recommended: Operating System Supported: Not Supported: X86 computer with a "Works with Windows Vista " logo (basic logo), XGA or higher resolution Computer with a "Certified for Windows Vista" logo (Premium logo), SXGA or WXGA, or even higher resolution (recommended environment differs by function) Windows XP SP3 and later (32-bit) Windows Vista SP2 and later (32-bit) Windows 7 Professional/ Enterprise/Ultimate (32 and 64-bit) Considered v1.1 or later Terminal Server/MetaFrame Necessary Software.NET Framework 3.5 sp 1 Windows Installer 3.1 [These two components may require additional drivers (e.g., Printer driver, TWAIN driver)] Recommended Software Windows Desktop Search 4.0 (for Windows) ifilter for various documents MS Office files are supported by installing Outlook Other file formats are also supported by installing the respective ifilters provided by application vendor. Workflow Composer and MEAP Connectors Operating System Software Windows 2000 Professional Windows XP Professional Windows Server 2003 Windows Server 2003 R2 Windows Vista Windows Server 2008 Mac OS X 10.3 Mac OS X 10.4 Web Browsers Explorer 6 SP1 Explorer 6 SP2 Explorer 7 Explorer 6 SP2 Explorer 7 Explorer 7 Explorer 7 Safari Safari Mac OS X 10.5 Safari Safari imagerunner ADVANCE Tracker Workstations Operating Environment Pentium III 800MHz or higher Paging File Size: 192MB 100MB or more free hard disk space Web Browser Explorer 6.0 with Service Pack 1 Explorer 7.0 (Single tab only) (Note: JavaScript should be enabled. Cookies should be enabled for each session.) Data Collection Application Operating Environment Pentium III 800MHz or higher Paging File Size: 192MB 100MB or more free hard disk space Operating Environment Microsoft Windows 2000 Professional/Server with Service Pack 2 Microsoft Windows XP Professional with Service Pack 2 Windows Vista Business/Ultimate-Edition Windows 2003 Server with Service Pack 2 Windows 2003 Server R2 with Service Pack OK-CANON Canon Canada Inc. CANON, IMAGERUNNER, and MEAP are registered trademarks of Canon Inc. in the United States and may also be registered trademarks or trademarks in other countries. IMAGEWARE is a registered trademark of Canon U.S.A., Inc. in the United States and is a trademark of Canon Inc. in certain other countries. IMAGEANYWARE is a trademark of Canon. All other referenced product names and marks are trademarks of their respective owners and hereby acknowledged. Specifications and availability subject to change without notice. Some items may not be available at this time; please check for availability Canon U.S.A., Inc. All rights reserved. 0139w IRADV/ESS-10M-LMC PRINTED ON RECYCLED PAPER IN CANADA