QuickBooks Online Certification Training. Presented by: Heather D. Satterley, EA

Transcription

1 QuickBooks Online Certification Training Presented by: Heather D. Satterley, EA

2 5

3 Additional Resources QuickBooks Training: qbtrainingevents.com QuickBooks Online Blog: qboblog.com Intuit Proprietary and Confidential

4 CPE Process In order to receive CPE credit. You must attend the training to earn your CPE. This training is eligible for up to 5 hours of CPE. CPE certificates are ed directly to you within 2 weeks of the training date to the address you used to register. Intuit Proprietary and Confidential

5 Prepare for today Preferred browsers: To ensure the best training experience, please download one of the following free browsers in advance: Google Chrome Safari (Mac Users) Firefox Intuit Proprietary and Confidential

6 Prepare Training for Materials today For your reference you have access to additional training from your QuickBooks ProAdvisor portal: Supplemental training guides Self-paced training modules Today s presentation slides have been provided in PDF format via your reminder yesterday. (Check your SPAM or Junk ) Intuit Proprietary and Confidential

7 Prepare for today Sign up for the free QuickBooks ProAdvisor: In order to take your exam at the end of the day, you must be enrolled in the QuickBooks ProAdvisor Program, which is now free! Go to: Or QuickBooks.com (Click on Accountants drop down) Intuit Proprietary and Confidential

8 QuickBooks Online Certification 5 Sections 15 Questions per section (75 total) 4 Attempts to pass (each section) 80% to pass each section Exam takes approximately 2 hours Bonus: Complete your certification onsite today and earn a gift!

9 Admin Details 10 Min Breaks: ~ every minutes Lunch: 12:00 1:00pm Questions: Related to the content covered in this training QBO Test Drive: OR Google QuickBooks Online Test Drive QBOA Sample Company -- click on the Gear then Sample Company from within QuickBooks Online Accountant

10 Agenda Module 1 Getting Started Module 2 Setting Up Module 3 Navigating & Customizing Module 4 Money In Module 5 Money Out Module 6 Payroll and Other Transactions Module 7 Banking & Tools Module 8 Reporting Module 9 Ecosystem and Apps Module 10 QuickBooks Online Accountant Module 11 Accountant Tools Module 12 Troubleshooting Intuit Proprietary and Confidential

11 Module 1 Getting Started

12 Module 1: Getting Started Benefits of using QuickBooks Online Subscription Levels Main Components of QuickBooks Online Intuit Proprietary and Confidential

13 Topic 1: Benefits of using QuickBooks Online Upon completion of this topic, you should be able to: Identify the benefits of using QuickBooks Online Intuit Proprietary and Confidential

14 Module 1 Topic 1: Benefits of Using QuickBooks Online Technical Benefits True Cloud-based Application Access from Multiple Devices Multiple Operating Systems

15 Module 1 Topic 1: Benefits of Using QuickBooks Online Technical Benefits (continued) Always up to Date Real-time Multi-user Access 128 Bit Encryption Continuous Backup

16 Module 1 Topic 1: Benefits of Using QuickBooks Online Workflow Benefits Integrated Document Management Automation features Bank Rules Recurring Transactions Ecosystem of Apps

17 Topic 2: Subscription Levels Upon completion of this topic, you should be able to: Determine which subscription level of QuickBooks Online to recommend Intuit Proprietary and Confidential

18 Module 1 Topic 2: Subscription Levels Recommending QuickBooks Online Determine client s needs and wants Try out the test drive file, search in Google: QuickBooks Online Test Drive Compare features of each product

19 Module 1 Topic 2: Subscription Levels Simple Start 1 Company User, 2 Accountant User/Firms Create unlimited estimates and invoices Manage Accounts Receivable Record and print checks Basic financial and A/R reports Unlimited Bank Feeds Allows for Apps, Payments and Payroll

20 Module 1 Topic 2: Subscription Levels Essentials 3 Company Users, 2 Accountant User/Firms Manage Accounts Payable Delayed Charges/Credits Setup recurring transactions Company Snapshot Report Customized user permissions Supports multicurrency

21 Module 1 Topic 2: Subscription Levels Plus 5 Company Users (up to 25), 2 Accountant User/Firms Unlimited free Time tracking-only users and Reportsonly users Purchase Orders Inventory tracking using FIFO valuation Track billable hours by customer/sub-customer Class & Location tracking Budgets 1099-Misc Two-sided items to track item profitability

22 Module 1 Topic 2: Subscription Levels QuickBooks Self-Employed 1 user + 1 Accountant user Ability to separate business from personal spending Invoicing online payments + mobile invoicing Calculate estimated quarterly taxes Tracks mileage and Schedule C deductions Bank Feeds Attach receipts to transactions

23 Topic 3: Main Components of QuickBooks Online Upon completion of this topic, you should be able to: Identify the main components of QuickBooks Online Intuit Proprietary and Confidential

24 Module 1 - Topic 3: Main Components of QuickBooks Online Logging in:

25 Module 1 - Topic 3: Main Components of QuickBooks Online Lists NOTE: Customers, Vendors and Employees are accessed from left hand navigation bar. You will not see them in All Lists

26 Module 1 - Topic 3: Main Components of QuickBooks Online Transactions

27 Module 1 - Topic 3: Main Components of QuickBooks Online Tools

28 Questions?

29 Module 2 Setting Up

30 Module 2 : Setting Up Create a new QBO Company Manage Account and Settings Set up Lists and Users Importing into QuickBooks Online Intuit Proprietary and Confidential

31 Topic 1: Creating a new QBO Company Upon completion of this topic, you should be able to: Specify the steps to create a new QBO Company Intuit Proprietary and Confidential

32 Module 2 Topic 1: Creating a new QBO Company Create a New QBO Subscription from QuickBooks Online Accountant

33 Module 2 Topic 1: Creating a new QBO Company Set-up Wizard

34 Module 2 Topic 1: Creating a new QBO Company you re ready to start customizing

35 Topic 2: Manage Account and Settings Upon completion of this topic, you should be able to: Recognize the steps to manage Account and Settings Identify accounting related preferences Identify sales related preferences Identify expense related preferences Intuit Proprietary and Confidential

36 Module 2 Topic 2: Manage account and settings Account and Settings - Intro

37 Module 2 Topic 2: Manage account and settings Account and Settings Company

38 Module 2 Topic 2: Manage account and settings Account and Settings Sales

39 Module 2 Topic 2: Manage account and settings Account and Settings Expenses

40 Module 2 Topic 2: Manage account and settings Account and Settings Payments

41 Module 2 Topic 2: Manage account and settings Account and Settings Payments

42 Module 2 Topic 2: Manage account and settings Account and Settings Advanced

43 Topic 3: Set up Lists and Users Upon completion of this topic, you should be able to: Specify the steps to setup and modify Lists & Users Intuit Proprietary and Confidential

44 Module 2 Topic 3: Setup lists and users Manage Users

45 Module 2 Topic 3: Setup lists and users Chart of Accounts

46 Module 2 Topic 3: Setup lists and users Chart of Accounts

47 Module 2 Topic 3: Setup lists and users Products and Services List

48 Module 2 Topic 3: Setup lists and users Products and Services List

49 Module 2 Topic 3: Setup lists and users Products and Services List - Bundles

50 Module 2 Topic 3: Setup lists and users Customer

51 Module 2 Topic 3: Setup lists and users Vendor

52 Topic 4: Importing into QuickBooks Online Upon completion of this topic, you should be able to: Identify the steps to import data into QuickBooks Online Intuit Proprietary and Confidential

53 Module 2 Topic 4: Importing into QuickBooks Online Importing lists using Excel

54 Module 2 Topic 4: Importing into QuickBooks Online Importing lists using Excel

55 Module 2 Topic 4: Importing into QuickBooks Online Converting from QuickBooks Desktop

56 Module 2 Topic 4: Importing into QuickBooks Online In QuickBooks Desktop press F2 Maximum targets: 350,000

57 Module 2 Topic 4: Importing into QuickBooks Online In QuickBooks Desktop Verify and Rebuild (if necessary)

58 Module 2 Topic 4: Importing into QuickBooks Online In QuickBooks Desktop Convert

59 Module 2 Topic 4: Importing into QuickBooks Online In QuickBooks Desktop Post Conversion Compare Reports Balance Sheet and Profit & Loss Accrual Basis All Dates

60 Questions? Slides:

61 Module 3 Navigating & Customizing

62 Module 3 : Navigating & Customizing Navigating QuickBooks Online QuickBooks Apps for Mac and Windows Intuit Proprietary and Confidential

63 Topic 1: Navigating QuickBooks Online Upon completion of this topic, you should be able to: Recognize key components of the QuickBooks Online interface Intuit Proprietary and Confidential

64 Module 3 Topic 1: Navigating QuickBooks Online Left Navigation Pane

65 Module 3 Topic 1: Navigating QuickBooks Online Left Navigation Pane: Banking

66 Module 3 Topic 1: Navigating QuickBooks Online Left Navigation Pane: Sales All Sales

67 Module 3 Topic 1: Navigating QuickBooks Online Left Navigation Pane: Sales Customers

68 Module 3 Topic 1: Navigating QuickBooks Online Left Navigation Pane: Sales Products & Services

69 Module 3 Topic 1: Navigating QuickBooks Online Left Navigation Pane: Expenses

70 Module 3 Topic 1: Navigating QuickBooks Online Left Navigation Pane: Expenses-Vendors

71 Module 3 Topic 1: Navigating QuickBooks Online Left Navigation Pane: Employees

72 Module 3 Topic 1: Navigating QuickBooks Online Left Navigation Pane: Reports

73 Module 3 Topic 1: Navigating QuickBooks Online Left Navigation Pane: Taxes

74 Module 3 Topic 1: Navigating QuickBooks Online Left Navigation Pane: Accounting-Chart of Accounts

75 Module 3 Topic 1: Navigating QuickBooks Online Left Navigation Pane: My Accountant

76 Module 3 Topic 1: Navigating QuickBooks Online Left Navigation Pane: Apps

77 Module 3 Topic 1: Navigating QuickBooks Online Top Navigation Bar: Quick Create

78 Module 3 Topic 1: Navigating QuickBooks Online Top Navigation Bar: Search Client Accountant

79 Module 3 Topic 1: Navigating QuickBooks Online Top Navigation Bar: Gear

80 Module 3 Topic 1: Navigating QuickBooks Online Top Navigation Bar: Help

81 Module 3 Topic 1: Navigating QuickBooks Online Best Practices with Browsers Google Chrome is preferred browser Duplicate tabs for multiple windows Multiple monitors for increased efficiency Chrome users & Incognito windows to access multiple companies Multiple Chrome users Bookmark bar

82 Topic 2: QuickBooks App for Mac and Windows Upon completion of this topic, you should be able to: Specify the features and benefits of using the QuickBooks Online App for Mac and Windows Recognize navigation points in the QuickBooks Online App for Mac and Windows Intuit Proprietary and Confidential

83 Module 3 Topic 2: QuickBooks App for Mac and Windows QuickBooks Online App Desktop shortcut to QuickBooks Online Runs QuickBooks Online in a dedicated QuickBooks browser Allows for more desktop-ish features like dropdown menus for screens and reports Can have multiple windows and use multiple monitors Screens refresh automatically

84 Module 3 Topic 2: QuickBooks App for Mac and Windows QuickBooks Online App Where to Get or There is an app for both PC and Mac!

85 Module 3 Topic 2: QuickBooks App for Mac and Windows QuickBooks Online App Can change clients from client dashboard

86 Module 3 Topic 2: QuickBooks App for Mac and Windows QuickBooks Online App Menu-style navigation and keyboard shortcuts

87 Module 3 Topic 2: QuickBooks App for Mac and Windows QuickBooks Online App Same look and feel as a using a browser

88 Questions?

89 Module 4 Common Workflows Sales

90 Module 4 : Common Workflows - Sales Sales Concepts Recording Sales Managing Sales Intuit Proprietary and Confidential

91 Topic 1: Sales Concepts Upon completion of this topic, you should be able to: Recognize alternative entry points for entering sales transactions Define common QuickBooks concepts and terms related to recording sales transactions Intuit Proprietary and Confidential

92 Module 4 Topic 1: Sales Concepts Posting vs Non-Posting Transactions Posting Invoice Payment Credit Memo Sales Receipt Refund Non-Posting Estimate Delayed Credit Delayed Charge

93 Module 4 Topic 1: Sales Concepts Accrual vs Cash Accrual

94 Module 4 Topic 1: Sales Concepts Sales vs Income - Recording

95 Module 4 Topic 1: Sales Concepts Sales vs Income - Reporting Sales Income

96 Topic 2: Recording Sales Upon completion of this topic, you should be able to: Identify best practices when using QuickBooks Online to record revenue Recognize the features of Online Invoices Identify the functionality of QuickBooks Payments Intuit Proprietary and Confidential

97 Module 4 Topic 2: Recording Sales Estimates

98 Module 4 Topic 1: Sales Concepts Delayed Charges/Credits

99 Module 4 Topic 1: Sales Concepts Invoices Invoice from estimate Invoice from scratch Invoice for billable charges

100 Module 4 Topic 1: Sales Concepts Receive Payment

101 Module 4 Topic 1: Sales Concepts Sales Receipt

102 Module 4 Topic 1: Sales Concepts Deposit Undeposited Funds

103 Module 4 Topic 1: Sales Concepts Credit Memo vs Refund

104 Module 4 Topic 1: Sales Concepts Online Invoices

105 Module 4 Topic 1: Sales Concepts Online Invoices

106 Module 4 Topic 1: Sales Concepts Online Invoices

107 Module 4 Topic 1: Sales Concepts Online Invoices

108 Module 4 Topic 1: Sales Concepts Online Invoices

109 Status & Balance Updated on Online Invoice

110 Topic 3: Managing Sales Upon completion of this topic, you should be able to: Recognize methods for working with existing sales transactions Identify functionality of batch processes for sales transactions Intuit Proprietary and Confidential

111 Module 4 Topic 3: Managing Sales Sales: Sales Tab

112 Module 4 Topic 3: Managing Sales Sales: Customer Tab

113 Module 4 Topic 3: Managing Sales Customer Detail Page

114 Questions?

115 Module 5 Common Workflows Purchases

116 Module 5 : Common Workflows - Purchases Purchase Concepts Recording Purchases Managing Purchases Intuit Proprietary and Confidential

117 Topic 1: Purchase Concepts Upon completion of this topic, you should be able to: Recognize alternative entry points for entering purchase transactions Define common QuickBooks concepts and terms related to recording purchase transactions Intuit Proprietary and Confidential

118 Module 5 Topic 1: Purchase Concepts Posting vs Non-Posting Transactions Posting Expense Check Bill Bill Payment Vendor Credit Credit Card Credit Non-Posting Purchase Order Billable Expenses

119 Module 5 Topic 1: Purchase Concepts Purchases vs Expenses: Recording

120 Module 5 Topic 1: Purchase Concepts Purchases vs Expenses: Reporting Purchases Expenses

121 Topic 2: Recording Purchases Upon completion of this topic, you should be able to: Identify best practices when using QuickBooks Online to record expenditures Intuit Proprietary and Confidential

122 Module 5 Topic 2: Recording Purchases Purchase Orders

123 Module 5 Topic 2: Recording Purchases Billable Expenses

124 Module 5 Topic 2: Recording Purchases Billable Expenses

125 Module 5 Topic 2: Recording Purchases Bills

126 Module 5 Topic 2: Recording Purchases Bill Payments

127 Module 5 Topic 2: Recording Purchases Vendor Credits

128 Module 5 Topic 2: Recording Purchases Checks

129 Module 5 Topic 2: Recording Purchases Print Checks Print a batch of checks by clicking on Print Checks from the Quick Create menu

130 Module 5 Topic 2: Recording Purchases Expenses

131 Module 5 Topic 2: Recording Purchases Credit Card Credits

132 Topic 3: Managing Purchases Upon completion of this topic, you should be able to: Recognize methods for working with existing purchase transactions Identify functionality of batch processes for purchase transactions Intuit Proprietary and Confidential

133 Module 5 Topic 3: Managing Purchases Expenses: Expense Tab

134 Module 5 Topic 3: Managing Purchases Expenses: Vendors Tab

135 Module 5 Topic 3: Managing Purchases Vendor Detail Page

136 Questions?

137 Module 6 Payroll & Other Transactions

138 Module 6 : Payroll & Other Transactions Payroll Other Transactions Concepts Recording Other Transactions Intuit Proprietary and Confidential

139 Topic 1: Payroll offerings Upon completion of this topic, you should be able to: Identify the payroll offerings that integrate with QuickBooks Online Identify the steps to setup QuickBooks Online Payroll Identify common payroll reports in QuickBooks Online Intuit Proprietary and Confidential

140 Module 6 Topic 1: Payroll Offerings Integrated Payroll Offerings QuickBooks Online Payroll QBOP QuickBooks Online Full Service Payroll QBFSP Accessed inside QuickBooks Online YES YES Separate user ID s for accountant and client to collaborate on the same payroll account YES YES Free expert support YES YES Easy paychecks, just enter hours YES YES Pay by check or direct deposit YES YES Federal and state payroll tax forms automatically calculated YES YES Intuit files and pays taxes on behalf of client YES Intuit transfers data from previous provider, if needed YES Intuit mails W-2 s to employees at year end YES

141 Module 6 Topic 1: Payroll Offerings Turning on Payroll

142 Module 6 Topic 1: Payroll Offerings Payroll Reports

143 Topic 2: Other Transaction Concepts Upon completion of this topic, you should be able to: Recognize alternative entry points for entering other transactions Define common QuickBooks concepts and terms related to recording other transactions Intuit Proprietary and Confidential

144 Module 6 Topic 2: Purchase Concepts Posting vs Non-Posting Transactions Posting Deposit Transfer Journal Entry Inventory Qty Adj Non-Posting Single Time Activity Weekly Timesheet Other Statements

145 Topic 3: Recording Other Transactions Upon completion of this topic, you should be able to: Identify additional transactions initiated using the Quick Create menu Intuit Proprietary and Confidential

146 Module 6 Topic 3: Recording Other Transactions Timesheets

147 Module 6 Topic 3: Recording Other Transactions Deposits

148 Module 6 Topic 3: Recording Other Transactions Transfers

149 Module 6 Topic 3: Recording Other Transactions Journal Entries

150 Module 6 Topic 3: Recording Other Transactions Statements

151 Module 6 Topic 3: Recording Other Transactions Inventory Qty. Adjustment

152 Questions?

153 QuickBooks Online Certification 5 Sections 15 Questions per section (75 total) 4 Attempts to pass (each section) 80% to pass each section Exam takes approximately 2 hours Bonus: Complete your certification onsite today and earn a gift!

154 Finding QuickBooks Online Certification Exam Not yet enrolled in QuickBooks Online Accountant or ProAdvisor Program: Already enrolled in QuickBooks Online Accountant or ProAdvisor Program: Log into QuickBooks Online Accountant: qbo.intuit.com 1) Select ProAdvisor in the left navigation bar 2) Select QuickBooks Online: Take Exam Also the location of the supplemental training guides and self-paced modules.

155 QuickBooks Online Certification - HELPFUL TIPS Keep the QuickBooks Online Accountant Window and the course window open. Write down your answers Take a screen shot or picture of your score when you pass each section and the final score.

156 *** LUNCH BREAK *** CHECK THAT YOU CAN ACCESS THE EXAM Feel free to start on Section 1 and Section 2

157 Module 7 Banking & Tools

158 Module 7 : Banking and Tools Bank Feeds Tools Intuit Proprietary and Confidential

159 Topic 1: Bank Feeds Upon completion of this topic, you should be able to: Identify the steps to setup and utilize Bank Feeds Intuit Proprietary and Confidential

160 Module 7 Topic 1: Bank Feeds Bank Feeds Link your bank and credit card accounts to your online banking Imports your transactions automatically Non-posting until YOU take action (unless you use Auto Add feature) Transactions become self-reconciling

161 Module 7 Topic 1: Bank Feeds Setting up

162 Module 7 Topic 1: Bank Feeds Setting up Download Range Specify activity download Default: 90 days Need 14 days? Download 30 and use batch exclude

163 Module 7 Topic 1: Bank Feeds Manual Import -.qbo,.csv,.qfx,.ofx

164 Module 7 Topic 1: Bank Feeds Navigating the Banking Center Connected Accounts Organization

165 Module 7 Topic 1: Bank Feeds For Review Tab

166 Module 7 Topic 1: Bank Feeds Match Existing Marry the downloaded bank transaction to existing QuickBooks transaction

167 Module 7 Topic 1: Bank Feeds Add New Create a new transaction based off of the downloaded banking information

168 Module 7 Topic 1: Bank Feeds Bank Rules Create new transaction based on pre-established terms you set up in QuickBooks

169 Module 7 Topic 1: Bank Feeds Bank Rules Can auto-add Auto-added transaction will have special icon in the In QuickBooks tab

170 Topic 2: Tools Upon completion of this topic, you should be able to: Recognize the functionality of Recurring Transactions Determine the steps to reconcile transactions to a bank statement using the Reconcile Tool Intuit Proprietary and Confidential

171 Module 7 Topic 2: Tools Recurring Transactions

172 Module 7 Topic 2: Tools Using Registers Transaction has been Matched or Added through Bank Feeds R Transaction has been reconciled using the Reconcile tool

173 Module 7 Topic 2: Tools Attaching Documents

174 Module 7 Topic 2: Tools Reconciliation Tool Reconcile Bank, Credit Card and other Balance Sheet accounts Monitor changes to reconciled transactions Undo reconciliations IF you are in QuickBooks Online Accountant

175 Module 7 Topic 2: Tools Reconciliation Tool

176 Questions?

177 Module 8 Reporting

178 Module 8 : Reporting Intro and Subscription Differences Report Categories Printing, ing and Exporting Reports Working with Reports Intuit Proprietary and Confidential

179 Topic 1: Intro and Subscription Differences Upon completion of this topic, you should be able to: Recognize the differences in reporting capabilities by subscription level Intuit Proprietary and Confidential

180 Module 8 Topic 1: Introduction to Reports & Subscription Differences Reporting Intro

181 Module 8 Topic 1: Introduction to Reports & Subscription Differences QuickBooks Online Simple Start 44 default reports Income and expenses Accounts receivable Basic financial statements Customizable reports

182 Module 8 Topic 1: Introduction to Reports & Subscription Differences QuickBooks Online Essentials Reports 77 default reports Includes all reports in Simple Start Accounts payable Product / Services List Company snapshot

183 Module 8 Topic 1: Introduction to Reports & Subscription Differences QuickBooks Online Plus Reports 100 default reports Time activities Budget vs. Actual Collections report All QuickBooks Online reports Location and class reporting Inventory reports Reports Only Users!

184 Topic 2: Report Categories Upon completion of this topic, you should be able to: Recognize the components of the Report Center Intuit Proprietary and Confidential

185 Module 8 Topic 2: Report Categories Navigating the Report Center

186 Module 8 Topic 2: Report Categories Reports and Report Categories Vary Depending on the Features You are Using

187 Module 8 Topic 2: Report Categories Accountant Only Reports

188 Topic 3: Printing, ing, and Exporting Reports Upon completion of this topic, you should be able to: Identify the process of printing, ing, and exporting reports Intuit Proprietary and Confidential

189 Module 8 Topic 3: Printing, ing, and Exporting Reports ing and Printing Reports

190 Module 8 Topic 3: Printing, ing, and Exporting Reports ing and Printing Reports

191 Module 8 Topic 3: Printing, ing, and Exporting Reports ing and Printing Reports

192 Module 8 Topic 3: Printing, ing, and Exporting Reports Exporting Reports

193 Topic 4: Working with Reports Upon completion of this topic, you should be able to: Indicate the functionality of Grouped Reports Intuit Proprietary and Confidential

194 Module 8 Topic 4: Report Groups Report Groups

195 Module 8 Topic 4: Report Groups Report Groups

196 Module 8 Topic 4: Report Groups Report Groups - Scheduling

197 Module 8 Topic 4: Report Groups Management Reports Create custom groups of reports with cover pages and additional notes Client sees Accountant sees

198 Module 8 Topic 4: Report Groups Management Reports

199 Questions?

200 Module 9 Apps & the QuickBooks Online Ecosystem

201 Module 9: Apps and the QuickBooks Online Ecosystem Apps & the QBO Ecosystem Selecting and Using Apps Intuit Proprietary and Confidential

202 Topic 1: Apps & the QBO Ecosystem Upon completion of this topic, you should be able to: Recognize the benefits of Intuit-approved apps Intuit Proprietary and Confidential

203 Module 9 Topic 1: Apps & the QBO Ecosystem The QuickBooks Online Ecosystem

204 Module 9 Topic 1: Apps & the QBO Ecosystem Benefits of Apps Additional functionality Reduce data entry Streamline workflow processes Security/separate of duties

205 Module 9 Topic 1: Apps & the QBO Ecosystem Where to find apps.com

206 Topic 2: Selecting and Using Apps Upon completion of this topic, you should be able to: Identify the steps to find, purchase and access apps that work with QuickBooks Online Intuit Proprietary and Confidential

207 Module 9 Topic 2: Selecting and Using Apps Selecting Apps Best Practices Research: Read reviews, talk to other ProAdvisors Test: Ask for a demo and start a trial Do what is BEST for the CLIENT Use Intuit Approved Apps from Apps.com

208 Module 9 Topic 2: Selecting and Using Apps Selecting Apps Best Practices Understand the Vendor s Billing Policy Understand On-boarding and Support Options Test the App (start a free QBO trial from quickbooks.com)

209 Module 9 Topic 2: Selecting and Using Apps Connecting Apps Don t connect apps for customers through QuickBooks Online Accountant! Log in to QuickBooks Online as an Admin to connect apps Go to App Center (left side navigation) Search Apps Buy Now

210 Questions?

211 Module 10 QuickBooks Online Accountant

212 Module 10 : QuickBooks Online Accountant Access QuickBooks Online Accountant Client List Team User ProAdvisor Unique Features Intuit Proprietary and Confidential

213 Topic 1: Accessing QuickBooks Online Accountant Upon completion of this topic, you should be able to: Describe the steps to access and login to QuickBooks Online Accountant Intuit Proprietary and Confidential

214 Module 10 Topic 1: Accessing QuickBooks Online Accountant QuickBooks Online Accountant For Professionals (Bookkeepers, CPA s, EA s, Consultants, etc) Access many companies from ONE access point Special tools/features to manage and monitor client companies Your window to view QuickBooks Online companies through

215 Module 10 Topic 1: Accessing QuickBooks Online Accountant How do I get QuickBooks Online Accountant QuickBooks.com

216 Module 10 Topic 1: Accessing QuickBooks Online Accountant How do I get Clients to Show on QuickBooks Online Accountant?

217 Module 10 Topic 1: Accessing QuickBooks Online Accountant How do I Log into QuickBooks Online Accountant

218 Topic 2: Client List Upon completion of this topic, you should be able to: Identify features and functionality of the Client list Intuit Proprietary and Confidential

219 Module 10 Topic 2: Client List Client List Easy oversight to QuickBooks Online data

220 Module 10 Topic 2: Client List Client List Quickly open QuickBooks Online companies

221 Module 10 Topic 2: Client List Client Detail Page

222 Module 10 Topic 2: Client List Client Detail Page Monitor reconciliation status

223 Module 10 Topic 2: Client List Client Detail Page Inactivate client

224 Module 10 Topic 2: Client List Add Client

225 Module 10 Topic 2: Client List Add Client

226 Topic 3: Team Users Upon completion of this topic, you should be able to: Specify the steps to manage permissions for team users accessing your QuickBooks Online Accountant firm Intuit Proprietary and Confidential

227 Module 10 Topic 3: Team Users Add Team User

228 Module 10 Topic 3: Team Users Add Team User - Firm Administration and Books

229 Module 10 Topic 3: Team Users Add Team User Manage Client Access

230 Topic 4: QuickBooks ProAdvisor Upon completion of this topic, you should be able to: Recognize the features available to help you manage your QuickBooks ProAdvisor membership Intuit Proprietary and Confidential

231 Module 10 Topic 4: ProAdvisor QuickBooks ProAdvisor Level Silver: not certified or have fewer than 5 paid online clients. Gold: QuickBooks Online certified OR have 5 19 paid online clients. Certified gold members are listed on the Find-A-ProAdvisor online directory. Certified Gold: Access to the QuickBooks Online Advanced training and certification Diamond: Advanced QB certified OR have 20+ online clients. Premium Support (Diamond Support) Advanced Certified: Receive priority ranking on the Find-A-ProAdvisor directory

232 Module 10 Topic 4: ProAdvisor QuickBooks ProAdvisor Certification

233 Module 10 Topic 4: ProAdvisor QuickBooks ProAdvisor Profile

234 Module 10 Topic 4: ProAdvisor ProAdvisor Additional Centers

235 Topic 5: Unique Features Upon completion of this topic, you should be able to: Identify functionality of the Your Books section in QuickBooks Online Accountant Specify unique features of the Accountant Toolbar Intuit Proprietary and Confidential

236 Module 10 Topic 5: Unique Features Your Books Client list in Your Books is same as Clients in QBOA

237 Module 10 Topic 5: Unique Features QBOA Toolbar Client Switcher Quick Create

238 Module 10 Topic 5: Unique Features QBOA Toolbar Search Gear Icon

239 Questions?

240 Module 11 Accountant Tools

241 Module 11 : Accountant Tools The Accountant Toolbox Intuit Proprietary and Confidential

242 Topic 1: Accountant Toolbox Upon completion of this topic, you should be able to: Recognize the Trial Balance functionality and its connection between QuickBooks Online (QBO) and ProConnect Tax Online (PTO) Recognize the tools available in the Accountant Toolbox Identify the Accountant Tools to troubleshoot errors Identify the process to avoid impacting prior accounting periods Intuit Proprietary and Confidential

243 Module 11 Topic 1: Accountant Toolbox Accountant Toolbox - Intro

244 Module 11 Topic 1: Accountant Toolbox Reports Tools

245 Module 11 Topic 1: Accountant Toolbox Trial Balance

246 Module 11 Topic 1: Accountant Toolbox Trial Balance

247 Module 11 Topic 1: Accountant Toolbox Trial Balance Tax Mappings

248 Module 11 Topic 1: Accountant Toolbox Trial Balance Tax Return or Export View Tax Return opens up ProConnect Tax Online Can export as Excel or CSV

249 Module 11 Topic 1: Accountant Toolbox Reclassify Transactions

250 Module 11 Topic 1: Accountant Toolbox Voided/Deleted Transactions

251 Module 11 Topic 1: Accountant Toolbox Write Off Invoices

252 Module 11 Topic 1: Accountant Toolbox Adjusting Journal Entries

253 Module 11 Topic 1: Accountant Toolbox Close Books

254 Module 11 Topic 1: Accountant Toolbox Reconcile

255 Module 11 Topic 1: Accountant Toolbox Reporting Shortcuts Accountant Reports Management Reports My Custom Reports

256 Module 11 Topic 1: Accountant Toolbox Other tools Chart of Accounts easily access registers New Window duplicates window you have open in another tab ProConnect Tax Online - direct connect to ProConnect Tax Online (doesn t import QBO information)

257 Questions?

258 Module 12 Troubleshooting

259 Module 12 : Troubleshooting Working with Bank Feeds Troubleshooting Common Mistakes Troubleshooting Opening Balance Equity Intuit Proprietary and Confidential

260 Topic 1: Working with Bank Feeds Upon completion of this topic, you should be able to: Recognize features to troubleshoot common Banking Center issues Intuit Proprietary and Confidential

261 Module 12 Topic 1: Working with Bank Feeds Bank Feeds Already Matched Go to In QuickBooks Tab Undo

262 Module 12 Topic 1: Working with Bank Feeds Bank Feeds Already Reconciled Select transactions already reconciled Batch actions Exclude Selected

263 Module 12 Topic 1: Working with Bank Feeds Bank Feeds - Duplicates If in For Review tab Exclude Selected If already added Undo Exclude Selected

264 Module 12 Topic 1: Working with Bank Feeds Bank Feeds Red Error Message

265 Topic 2: Troubleshooting Common Mistakes Upon completion of this topic, you should be able to: Identify common mistakes made in QuickBooks Online and how to fix them Specify the steps to modify lists Intuit Proprietary and Confidential

266 Module 12 Topic 2: Troubleshooting Common Mistakes Bank Reconciliations Beginning Balance Doesn t Agree

267 Module 12 Topic 2: Troubleshooting Common Mistakes Chart of Accounts Merging Accounts Streamline reports and Chart of Accounts Ensure that account type, detail type, and parent account match Change name off account you are merging from (removing) Deleting/Inactivating Accounts Remove old accounts to prevent erroneous use There is no true delete in QuickBooks Online!

268 Module 12 Topic 2: Troubleshooting Common Mistakes Chart of Accounts - Merging Make sure the category type and the detail type are the same

269 Module 12 Topic 2: Troubleshooting Common Mistakes Chart of Accounts Deleting/Inactivating

270 Module 12 Topic 2: Troubleshooting Common Mistakes Voiding a Check from a Prior Period Don t use the VOID button! The VOID feature will void the check as of the check date Offset Check with a Deposit Date deposit in current fiscal year Map to same expense account as check MEMO! Reconcile transactions together

271 Reconcile Voided Check and Deposit

272 Module 12 Topic 2: Troubleshooting Common Mistakes Accounts Receivable Errors Client can see that Customer Balances are wrong Accounts Receivable is overstated OR negative Register balance for bank is exceptionally higher than actual balance unreconciled deposits Income is overstated

273 Module 12 Topic 2: Troubleshooting Common Mistakes Payment not applied

274 Module 12 Topic 2: Troubleshooting Common Mistakes Posting to Income either in addition to or instead of receive payment

275 Module 12 Topic 2: Troubleshooting Common Mistakes Receive Payment Posted Directly to Bank Account Date payment received Amount of payment posted in QuickBooks to bank account Actual deposit amount 09/30/ /30/ /30/ /30/ /30/ Go back to payments and post to Undeposited Funds. Make deposit capturing all payment received in that deposit

276 Module 12 Topic 2: Troubleshooting Common Mistakes Deposit posted to Accounts Receivable Go to Receive Payment screen and apply open invoice to the credit created by the deposit

277 Module 12 Topic 2: Troubleshooting Common Mistakes Accounts Payable Bill Paid by Check Drawer ignored Posted to Expense Go back and add bill from the drawer

278 Topic 3: Troubleshooting Opening Balance Equity Upon completion of this topic, you should be able to: Identify common mistakes made in QuickBooks Online and how to fix them Intuit Proprietary and Confidential

279 Module 12 Topic 3: Troubleshooting Opening Balance Equity Opening Balance Equity Never Zero d Out

280 Module 12 Topic 3: Troubleshooting Opening Balance Equity Opening Balance Equity Other Reasons Do not enter balance when new balance sheet account is created

281 Module 12 Topic 3: Troubleshooting Opening Balance Equity Opening Balance Equity Other Reasons Do not enter balance when new customer/vendor is created

282 Module 12 Topic 3: Troubleshooting Opening Balance Equity Opening Balance Equity Other Reasons Do not enter quantity & cost when creating new inventory product

283 Questions?

284 Get 5 QuickBooks Online subscriptions for just $25 per month Total savings $175 per month Call (888) before November 11, 2016.

285 After You Pass Your Exam Celebrate your completion with the event staff and pick up your gift. Download your new Certified ProAdvisor Badge from the same button you clicked to take the exam. Use your badge on for your website, biz cards, etc. Create or Update your ProAdvisor Profile in the Find-a-ProAdvisor Referral Database. Best Practices: Include a picture not your logo Include a short bio about the services you offer Select the certifications you have complete

286 Thank You