OSS ENTERPRISE E-PRODUCUREMENT MANANGEMENT SYSTEM (ASP.NET) Version: ASP.NET (3) Updated: 4Q/2007, v:g/1 Reference: Core Application 0103/88

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1 OSS ENTERPRISE E-PRODUCUREMENT MANANGEMENT SYSTEM (ASP.NET) Version: ASP.NET (3) Updated: 4Q/2007, v:g/1 Reference: Core Application 0103/88 1

2 CONTENT DESCRIPTION 1. INTRODUCTION 1.1 BUSINESS APPLICATIONS 1.2 APPLICATION FEATURE SPECIFICATION & DESCRIPTIONS 1.3 APPLICATION SCREEN SHOT ILLUSTRATIONS 2. TECHNICAL SPECIFICATIONS 2.1 PROGRAMMING CODES 2.2 OPERATING SYSTEM AND DATABASE 2.3 APPLICATION ARCHITECTURE 2.4 HARDWARE ARCHITECTURE A. BASIC HIGH AVAILABILITY (HA) DIAGRAM B. FULL SCALABILITY DIAGRAM 2.5 OVERALL DIAGRAM OF COMBINED APPLICATION SOFTWARE AND HARDWARE 3. APPLICATION SOFTWARE FEATURES 3.1 OSS APPLICATION SERVER FEATURE SPECIFICATIONS & DESCRIPTIONS 3.2 SCREEN SHOT EXAMPLES 2

3 1. INTRODUCTION The core App, OSS ENTERPRISE E-PROCUREMENT MANAGEMENT SYSTEM (ASP.NET), is offered in complete web enabled form where the end-users can access the complete functionalities thru a normal web browser and broadband internet connection. The App is built with High Availability (HA) & Scalability, where it enables clients to scale up the App thru simple add-on of servers without the need of mortifying or customizing the underlying App s source code, for ease of deployment and administration. The App provides various options to clients for vertical integration with other related Applications, such as Financial Accounting, Inventory, CRM, Service Management and other Supply Chain Management modules. This is particular important when clients underlying businesses grow in scale that warrant tighter integrated functions for improved efficiencies & productivities. 1.1 BUSINESS APPLICATIONS The App is designed for enterprise-grade enterprises which desire for tight cost control, proper approval procedure, and corporate governance compliance procedures, in terms of corporate purchase and procurement policies across the board. The overall full life-cycle of the e-pocurement processes are illustrated as below: OVERALL PROCESS FLOW OF E-PROCUREMENT PROCESSES SYSTEM SYSTEM SET-UP SET-UP SUPPLIER ACCOUNT SET-UP INVENTORY SET-UP PAYMENT BUDGET SET-UP ACCOUNT & FINANCE 4-WAYS MATCHES (PO, DO, GRN & INV) REQUEST REQUEST FOR FOR QUOTATION DEMAND ARISES FILL UP REQUEST-FORM GOOD RECEIPT NOTE (GRN) ISSUE ISSUE MR MR PURCHASING DEPT ENTER M/R at the E- PROCUREMENT SYSTEM COUNTER-CHECK BUDGET VS M/R S AMOUNT APPROVAL APPROVAL NO APPROVAL YES ISSUE ISSUE PO PO ISSUE PO TO SUPPLIER/ SERVICE PROVIDERS 3 SUPPLIER SUPPLIER SALES ORDER (SO) GOODS/ SERVICE DELIVERED D/O INVOICES

4 1.2 APPLICATION MODULES, FEATURE SPECIFICATION & DESCRIPTIONS The following section provides the brief introduction of the App s core feature and functionalities: A. PART PROFILE MODULE a) Part Code b) Category (Main, Sub) c) Bar Code Identification Sub-Module d) UOM (Unit of Measurement) e) Packaging Quantity f) Sort Keys (Country, Type, Brand, Model & Service Level) g) Cost h) Defined Features i) Image Gallery (Upload, Download & Display) j) Multiple Store (Warehouses) Sub-Module k) Forum (User Generated Comments) B. LEAN INVENTORY MODULE a) MINIMAL LEVEL b) MAXIMAL LEVEL c) RE-ORDER QUANTITY d) RE-ORDER LEVEL C. INVENTORY MOVING MANAGEMENT SYSTEM a) GRN (Good Receipt Note) Sub-Module b) SIV Sub-Module c) Balance of Stock Sub-Module d) Inter-Site Transfer Sub-Module B. SUPPLIER PROFILE MODULE a) Quotation SUB-MODULE b) Delivery order (d/o) SUB-MODULE c) Invoice SUB-MODULE d) 4-Way Matching (PO, GRN, DO & Invoice) C. PURCHASING MANAGEMENT a) Material Requisite Order issued per Request b) Material Requisition s Approval Module c) Purchase Order (PO) Issuance d) Purchase Order (PO) 4

5 D. BUSINESS INTELLIGENCE DRILL-DOWN (OPTIONAL You can add the powerful drill down graphical app, Business Intelligence (BI) for graphical depiction and illustrations. E. FINANCIAL COST ACCOUNTING (OPTIONAL) F. FIXED ASSET MANAGEMENT SYSTEM (OPTIONAL) 5

6 1.3 APPLICATION S SCREEN SHOT ILLUSTRATION AND BRIEF EXPLANATIONS 1. THE LOGON Page of the Application. 2. SUPPLIER SET-UP DEFINITION: This page illustrates the initial stage of setting up Supplier Profile and Products where they provide. 6

7 3. SUPPLIER PROFILE & TRADE CATEGORY: This page illustrates the System Administrators to further define the Trade Category for each supplier as well as what financial grades they are allowed to participate in the procurement requirements. System Admin can further refine the Supplier Category by allocating Trade and Group Code 4. PRODUCT PROFILE SET-UP: This page illustrates the System Admin to create, define and configure Product (or Part or Inventory) Details. 7

8 5. PRODUCT PROFILE DEFINITION This page illustrates the typical profile & required fields to define the Product (part or Inventory). You can even assign Bar-Code for further product identification. Bar Code Identifier is built-in. 6. MULTIPLE COST & DISCOUNT SCHEMES: You can define multiple suppliers who supply the identical part wit multiple discount schemes. 8

9 7. DEFINED FEATURES & DESCRIPTIONS: This page illustrates how the user can provide those lengthy description texts to explain further on the Part. This feature is similar to Microsoft Words. 8. MATERIAL REQUISITION: This screen depicts how an new MR is generated. To create a new MR, please click here. 9

10 9. TYPICAL MATERIAL REQUISITION PAGE: The screen below illustrates the typical screen of M/R. You can select the part s detail here. You can select the supplier here. You can generate multiple parts per single MR form. 10. MR APPROVAL PROCESS: This screen depicts the approval process on MR, before it can be issued in PO (Purchase Order). 10

11 11. ISSUE PO on MULTIPLE MR: The screen illustrates below to show you can issue multiple PO at the same times, based on the selected MR items. You can issue multiple PO based on selected MR at the same time. 12. ISSUED PO: The screen shows below a which MR items within have been issued and converted in Purchase Order (PO). 11

12 13. TYPICAL REPORT: The screen below illustrates the typical report that generated by the Application. You can convert the said report into MS Excel, PDF and Words format by clicking the conversion logo as marked below. You can convert the report into popular formats, like MS Words, Excel and PDF. 12

13 14. BUSINESS INTELLIGENCE S DRILL-DOWN (OPTIONAL): The screen below depicts you can use the BI App to drill down the purchasing information (like, purchase spend per region) in graphical format. 13

14 2. TECHNICAL SPECIFICATIONS 2.1 PROGRAMMING CODE/TOOLS The App s source codes were written in: A. Microsoft Visual Studio.NET (ASP.NET & VB.NET), B. Infragistics.NET and C. AJAX. 2.2 DATABASE (RELATIONSHIP DATABASE MANAGEMENT SYSTEM) The App was pre-built with a Data Access Layer (DAL) middleware, which supports the underlying App to be flexibly connected to any RDMS database that clients prefer, from MS SQL to Oracle 11g to IBM DB APPLICATION ARCHITECTURE The Application s core architectural foundations can be described in two (2) major platforms: A. N-Tier: The core App s source codes are written in N-Tier, completed objectoriented format that it supports powerful rendering and rich feature invocation. In addition, the N-tier platform allows the App to be laid over tier-based hardware (cluster-server) deployment, for the obvious reasons of Scalability and fail-over (High Availability) purposes. For details, please refer to [Section 2.4 Hardware Deployment] below. B. SOA (Services Orient Architecture, details are at Section 3.0 below): The core App is enriched by host of centralized utility services that provides powerful compliance governance to the organization. Some of the said SOA services are Single Sign-In, Identity Management, Audit Trace, RSA Encryption, Alert Messaging Service and others. Client can opt for this as option. The following diagram depicts the full layer-based N-tier architectural topology of the underlying Application. 14

15 Internal Users External Users Web Tier OSS Enterprise Service Portal / or Client Existing Fixed IP Webpage System Security : OSS Access Control Manager & Session Manager Application Tier OSS Administration Module [Dictionary] Application Components OSS E- PROCUREMENT OSS Service Fulfillment Other Applications OSS Application Server (ASP.NET) Authentication Authorization RSA Encryption Audit Trail API LDAP Optional Archival Alert Management Work Flow Business Intelligence OSS Data Access Layer (DAL) Database Tier Microsoft SQL Oracle IBM DB2 Other RDBMS Optional: Second Data Centre For Back- Up + Recovery Back-up Software : External Data Storage Device [SAN/ NSA/Tape] 15

16 2.4 HARDWARE ARCHITECTURE The following is to explain how the N-tier based App enables client to scale up (for Scalability & High Availability): Diagram 2.4 (A) A. Basic Model: To achieve minimum HA, we propose the hardware configuration that consists of two (2) web, two (2) application and two (2) database servers which is capable to support 200 concurrent logon users. Details are depicted at Diagram 2.4(A); and B. Scale-UP Model: The basic model above can be scaled up over time to allow for accommodating increasing number of concurrent users, when the underlying business grows. This is particular useful when the clients undertake multiple development works at different geographic sites. This hardware model is capable to scale up to consist of 32 web, 12 application and 2 database server that is capable to support approximate 2,000 concurrent logins. Details are at [Diagram 2.4 (B)]. BASE HARDWARE CONFIGURATION The Base Redundancy Hardware Configuration can consist of 2 Web Servers, 2 Application Servers and 2 Database Servers. 2 units [App Servers] Operating System 1. MS Windows Server 2008 (Enterprise Edition) 2. MS Application Centre 2000 FIREWALL SET ROUTER SETS 2 units [Web Servers] OSS Application Software + Business Logic Database Server Active Node DATA BACK-UP INTERNET 1 3 ` 2 4 Passive Node Operating System: 1. MS Windows Server 2008 (Enterprise Edition) 2. Database Independence Client can choose any: - IBM DB2, - Oracle 10 g or - Microsoft SQL 2005 SWITCH-1 SWITCH-2 16

17 Diagram 2.4 (B) Ultimate Hardware Scalability: The N-Tier Platform will allows client to scale up to 32 Web Servers and 12 Application Servers as indicated below Up to 32 units of Web Servers with Network Load Balancing Operating System 1. MS Windows Server 2008 (Web Edition) with Network Load Balancing 1 Up to 12 units of Application Servers with Component Load Balancing Operating System 1. MS Windows Server 2008 (Enterprise Edition) 2. MS Application Centre 2000 OSS Application Software + Business Logic FIREWALL SET ROUTER SETS Database Server Active Node DATA BACK-UP ` INTERNET Increase up to 32 web servers Passive Node Operating System: 1. MS Windows Server 2008 (Enterprise Edition) Database Independence Client can choose any: IBM DB2, - Oracle 10 g or - Microsoft SQL SWITCH-1 SWITCH-2 17

18 2.5 OVERALL DIAGRAM OF COMBINED APPLICATION SOFTWARE AND HARDWARE The following diagram depicts the location based co-relationship between hardware and application software, when they are deployed together. TOPOLOGY ON HARDWARE AND APPLICATION SOFTWARE DEPLOYMENT & CONFIGURATION End-Users ` END-USERS Web Servers System Security: Access Control Manager & Session Control Application Server Application Software-1 Application Software-2 Application Software-3 Application Infrastructure Building Block: Access Control, Encryption, Audit Track, Single-Sign_In, SMS, Report Portal & Others Database Server Switch-1 Switch-2 Data Access Layer (DAL) Database Active Node Passive Node SAN/NAS BACK-UP 18

19 3.0 OSS APPLICATION SERVER (Optional) 3.1 APPLICATION SERVER _ FEATURE SPECIFICATION & DESCRIPTIONS You can enhance the core App with the (optional) middleware, OSS APPLICATION SERVER, which provides various central management tools for corporate governance, security & risk control, encryption protection and identity management. The App Server is an SOA based foundation block that not only provides the essential to the Property Management System but it also can be connected to other Applications to have the comprehensive LDAP and Single Sign-In Capabilities. The following provides a brief introduction on the essential services that provided by the App Server s application: A. SYSTEM SECURITY IDENTIFY AUTHENTICATION & PARAMETERS A.1 VALUE-BASED POLICIES A.2 STATE-BASED POLICIES B. AUTHENTICATION C. AUTHORIZATION D. AUDIT TRAIL & TRACK E. DATA PROTECTION: RSA ENCRYPTION F. ACCESS CONTROL MODULE- FILE ACCESS RIGHT TO APPLICATION COMPONENTS G. LDAP (LIGHTWEIGHT DIRECTORY ACCESS PROTOCOL) AND ACTIVE DIRECTORY H. REVOCATION OF USER ACCOUNT MODULE I. REPORT PORTAL MODULE 19

20 3.2 SCREEN SHOTS ILLUSTRATIONS OF OSS APPLICATION SERVER (ASP.NET) A. System Security The [General Parameter Setting] tag that allows System Administrator to remotely configure various log-in parameters for each user. B. System Audit Trail Module It allows System Administrator to keep tracks each user s log-in activities (access, view, data entry, edit, print and others) where the system tabulates the user activities in Date, Time, Action, Field he/she accessed and others. 20

21 C. System File-Access Right Allocation Assigning specific access right on each file to each user, in accordance to the user s role and responsibility. D. System Feature-Access Right Allocation. This class-specific (Object Oriented) feature allow system administrator to allocate Access Right in check-box whose features will be accorded to approved users. 21

22 [OPEN SPECTRUM SOLUTION] 1. The above information is correct at the time of this article went to print and release on the OSS website. OSS reserves the absolute right to alter and change any of them at any given time without notifying the installed clienteles; 2. For most updated information on the said application, please contract your nearest OSS authorized resellers or logon to for contact; and 3. For reporting of error and mistakes at the above article s, please send your message to 22

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